Billing Invoicing Clerk Jobs in Rochester, MI (NOW HIRING)

Melville Road – Operations Facility

West Jefferson Avenue – Administration Facility

Position TitleAccounting Coordinator AR/Operations

DepartmentAccounting

Exempt StatusExempt

Position StatusFull-time

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Position Purpose

The Accounting Coordinator reports directly to the Controller and is responsible for supporting the Accounting, Operations and Business Development departments with a primary focus on accounts receivable functions. The Accounting Clerk ensures customer invoices, payment recording, invoice follow-up, vendor invoice review, customer (internal and external) interface and communication and related accounting records are completed accurately, efficiently, and in a timely manner. The position requires strong attention to detail, effective communication with internal departments and external contacts, and proficiency with QuickBooks and Microsoft Office applications.

Position Responsibilities
• Request bid and prepare cost estimates for small projects when requested by customer.
• Schedule, coordinate, and oversee projects including: oPrepare job sheets accurately describing the scope of work, location, and requested/needed personnel, supplies and equipment for yourself and crews
• Complete MPC required paperwork promptly including timesheets, daily worksheets, internal forms, and other compliance required recordkeeping oDirect operational support personnel and activities including assigning and distributing work,
• Hire subcontractors when MPC is unable to provide equipment and other support or when MPC cannot effectively complete the job oInterface with Operations to confirm subcontractors or other assigned personnel are appropriately trained, certified and have sufficient insurance for the jobs.
• Prepare reports and tracking documents needed for audits and findings, spill releases, and other regulatory environmental matters
• Actively participate intra and inter company meetings to address customer’s needs
• Prepare, review, post, and maintain customer invoices on a weekly basis.
• Record and track customer payments and support timely and accurate accounts receivable reporting.
• Investigate customer billing issues and invoice inquiries; process approved adjustments or corrections as directed by Controller.
• Monitor electronic billing accounts to confirm successful submission, acceptance, and approval of invoices.
• Coordinate Operations and Sales to ensure all required paperwork is received, invoices are complete, customer files are current, resolve vendor invoice questions and confirm pricing, rates, address information, and contact details are correct.
• Assist Sales and management by tracking miscellaneous jobs and project information as needed to support profit margin review.
• Maintain monthly accrual reports for Operations to track work orders for ITC, METC, Midwest, and other assigned projects.
• Provide upper management, including the CEO, President, and Controller, with weekly accounts receivable aging and balance reports.
• Verify that material prices, service rates, addresses, contact information, contracts, and standing purchase orders are accurate before invoicing.
• Prepare quarterly reports for the company accountant and track outofstate and City of Detroit invoices for yearend closing.
• Review vendor invoices for accuracy, maintain vendor invoice files, and reconcile purchase orders with vendor invoices.
• Issue purchase orders to vendors on projects and verify for accuracy
• Review the purchase order logs to confirm purchase orders have been received by Accounts Payable, vendor invoices have been received, and purchase orders match invoices.
• Onsite project work in the field, when necessary
• Attend client meetings as necessary
• Interact with all levels of management and personnel
• Communicate with your immediate supervisor on project activities
• Other duties (temporary or permanent) as assigned by management
• Maintain constant communication with Controller
Minimum Qualifications
• High School Diploma or equivalent
• Associate’s degree in accounting, business administration, or a related field, or equivalent combination of education and experience, preferred
• Proficiency with Excel functions, including pivot tables, data review, and basic reporting.
• 2+ years of working knowledge/education in the environmental remediation, environmental regulations, and industrial maintenance industry
• Prior management experience preferred
• Must demonstrate ability to convert limited scope and project information into detailed methodology, project approach, resource requirements, and costs
• Reliable transportation
• 24hour contact number
• Ability to perform basic mathematical calculations using whole numbers, fractions, decimals, and percentages.
• Ability to identify, research, and resolve routine accounting issues using sound judgment and established procedures.
• Strong attention to detail and excellent recordkeeping, filing, and documentation skills.
• Ability to communicate clearly and professionally with customers, vendors, employees, and management.
• Ability to manage multiple priorities, meet deadlines, and produce consistent, highquality work in a fastpaced environment.
• Ability to develop and maintain excellent customer and vendor relationships
• Strong interpersonal and communication (written/oral) skills
• Excellent multitasking, organizational, and teamwork skills
Preferred Qualifications
• Bachelor’s degree in accounting, business administration, or a related field.
• Accounts receivable experience in the service industry.
• Experience working with electronic billing platforms, customer portals, or projectbased invoices.
• Possess technical writing skills
• Current 40hour HAZWOPER training certification preferred
Special Position Requirements
• Requires daytoday client interaction
• Travel as necessary (extensive and projectdriven)
• Comprehensive understanding of emergency response/HAZMAT operations
Work Requirements

This position will be based at one of MPC Detroit Facilities (Melville and/or West Jefferson Avenue). Frequently required to perform field work. Potentially required to handle hazardous and non-hazardous substances. Spend moderate time utilizing a computer.