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Role: HOA Maintenance Supervisor

Location: Tampa, FL

Community: Hunters Green Community Association

Pay Range: $65,000 – $75,000 per year (depending on education and experience)

Job Type: Full Time

Company SummaryRealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
• Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.
• Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

Community Summary

Hunter’s Green in New Tampa is a gated development exemplified by harmonizing suburban life and nature. Against a backdrop of 43 lakes on 65 acres of protected wetlands, families enjoy 23 unique enclaves taking advantage of community facilities with designated bike lanes, playgrounds, lighted tennis, basketball, volleyball, soccer and baseball facilities, jogging trail with a 15-station exercise circuit and an off-leash dog park. Also located on property, separate membership at Hunter’s Green Country Club can include golfing on the 18-Hole Tom Fazio designed course or privileges at their Tennis and Athletic Center. Next door, Flatwoods Nature Park offers a 7-mile loop for biking, hiking and bird watching. Shopping and restaurant options abound right outside our 24/7 manned gates.

Role Summary

The Onsite Maintenance Supervisor manages and oversees maintenance operations for large-scale, gated HOA. Responsibility for all common property including 43 lakes, 65 acres of protected wetlands, two 24/7 manned access gates and one unmanned entry. Maintains over $2 million in assets including 12-miles of roadways owned by the Association. Responsible for all vendor services, contracts, relationships and in-house maintenance team necessary to maintain Association-owned property at a superior level to enhance home values and ensure a first-class quality of life for residents.

Responsibilities

• Oversee landscape and pond maintenance contracts to ensure work is completed and scheduled appropriately
• Perform repairs and maintenance as needed to all amenities and Association owned property
• Perform property inspections for cleanliness and condition of assets
• Generate and deliver government reporting as required by permits,
• Perform property risk management assessments
• Respond to homeowner and Board inquiries (first point of response).
• Respond to emergency calls
• Respond to and oversee Animal/Pest Removal - first response and manage vendor contracts and services performed
• Provide routine and deferred maintenance to all amenities and Association-owned assets totaling over $2 million
• Perform routine inspection of properties and work performed by others; maintain and procure equipment and machinery necessary to perform the above work
• First line of contact for 24/7 manned gate attendant contract, secure video feeds from all gates, and office/park locations, gate VOiP telephone platform
• Manage complex water and irrigation system; ensure the water quality of over 43 lakes on property, 65 acres of protected wetlands which operate under SWFWMD permits and perform the required reporting to government agencies
• Repair various reports for Southwest Florida Water Management Department (SWFWMD) - Water use permit report
• Measure rainfall and maintain data
• Maintain maintenance records and historical files/plans
• Oversee shredding of office documents
• Receive and approve vendor invoices
• Set up and tear down Community Events (approximately 6x per year)
• Participate at community events
• Provide front office back-up support and requested tasks
• Light janitorial work may be required
• Other duties not listed may be added or removed at any time 

Disclaimer

This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.

Required

• Associate's Degree (in a related industry, ie: Property Management, Real Estate Management, Facilities Management, Maintenance, Landscaping or other)
•  5-10 years' related experience (ideally within the real estate, property management and/or community association industry)
• tics Applicator License
• Hazardous Materials trained/certified
• Small machine repair and operation knowledge and experience
• Irrigation/Pump/Fountain Operations knowledge and experience
• Landscape knowledge and experience
• Critical Thinking and analytical evaluation
• Solid judgement/common sense thinker
• Relationship Maintenance skills
• Emergency Preparedness/Response skills
• Strong communication skills (written and verbal)
• Interpersonal, Relationship-Building and Customer Service Skills; positive and pleasant attitude and demeanor
• Tact, Discretion and respect for confidentiality- strong integrity
• Reliability
• Patience and listening skills
• Judgement and decision-making skills
• Strong organizational skills
• Ability to read plans/drawings/surveys
• Planning skills (for scheduling and follow-up)
• Strong team collaborator
• Highly detail-oriented with strong tracking and follow-up
• Leadership skills (coordinating, directing and coaching others)
• Time-management and efficiency
• Strong prioritization skills and ability to multi-task in a fast-paced environment with conflicting demands
• Tech-savvy and easily embraces technology (ability to work with computers, databases, information systems, internet and multiple software applications including beginner level Word, Excel, Google Mail/Chrome)

Desired

• Prior experience/knowledge of cloud-based and on-site server systems (proprietary or other) including: Visitor Management System (VMS), Gate Software (DSX), Windows Server 2016, Desktop scanning and storage
• Electrical and HVAC experience
• Knowledge of laws regarding proprietary admittance and data collection from guests 

Physical Requirements

• Ability to stand and walk for extended periods throughout the workday.
• Ability to climb stairs, ladders, bend, stoop, kneel, crouch, or reach frequently.
• Ability to lift, carry, push, or pull objects up to 50 pounds regularly and occasionally heavier with assistance.
• Manual dexterity to operate tools, equipment, and machinery safely.
• Visual acuity to inspect equipment, read gauges, and perform detailed tasks.
• Hearing ability to detect alarms, equipment sounds, and verbal instructions in noisy environments.
• Ability to work in varying environmental conditions (heat, cold, dust, noise, outdoors).
• Ability to wear and use appropriate personal protective equipment (PPE).
• Ability to work varying schedules, including evenings, weekends, on-call, and overtime as required.

Pay and Benefits

$65,000 - $75,000 per year

Benefits include

• Medical Insurance - Company will pay the premium for Employee Only Tier on the HSA plan
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High-Deductible Medical Plan to be eligible)
• FSA account for health-related expenses
• FSA account for dependent care expenses
• Education Reimbursement for industry related classes
• 401K match after 1 year
• Employee Assistance Program (EAP)
• 9 paid holidays and 2 floating holidays

EEO & Values Statement

RealManage is a values based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.