Athletic Activity Director Jobs (NOW HIRING)

POSITION: Athletic Director

LOCATION: Pocahontas County High School

CLASSIFICATION: Extra-Duty Assignment

REPORTS TO: Head Principal and/or Assistant Principal

EVALUATION: Evaluations conducted as defined in West Virginia Board of Education Policy 5310 and PCBOE Policy.

FLSA STATUS: Exempt

SALARY: $9000.00
 

JOB DESCRIPTION 
The Athletic Director is responsible for providing leadership, organization, supervision, and oversight of the school's interscholastic athletic programs. Under the direction of the Principal, the Athletic Director coordinates athletic activities; supports coaches, student-athletes, and families; ensures compliance with West Virginia Secondary School Activities Commission (WVSSAC) regulations and county policies; and promotes a safe, positive, and educational athletic environment. 
 

The Athletic Director serves as the primary liaison among the school, coaches, student-athletes, parents, community members, and the WVSSAC. The Athletic Director is responsible for coordinating athletic schedules, facilities, transportation, budgets, eligibility requirements, event operations, and extracurricular activities in support of the educational mission of Pocahontas County Schools. 
 

The Athletic Director is expected to provide visionary leadership for the continued development and expansion of high school athletic opportunities, with the goal of increasing student participation, enhancing student experiences, and strengthening athletic programs across Pocahontas County Schools.
 

The Athletic Director provides leadership for the continued growth and success of the high school's athletic programs while promoting sportsmanship, academic achievement, student participation, and community support. The Athletic Director performs duties consistent with the expectations of Pocahontas County Schools, WVSSAC regulations, West Virginia Board of Education policies, and Pocahontas County Board of Education policies.

QUALIFICATIONS

• WV Professional Teaching Certificate
• WV Administrative Certificate preferred.
• Regular Professional Pocahontas County Schools Employees Preferred
• Criminal background check conducted pursuant to WV Code 18A-3-10.
• Demonstrated knowledge of WVSSAC regulations, athletic administration, event management, and student-athlete eligibility requirements.
   
  

ADDITIONAL MINIMUM REQUIREMENTS

• Applicants with recent unsatisfactory evaluations, documented performance deficiencies, or a history of unsatisfactory job performance will not be considered eligible for consideration.
• Applicants who demonstrate unsatisfactory interview performance are not eligible for consideration.
• Applicants who receive unfavorable reference recommendations will not be eligible for consideration.
• Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration.
  
  
  

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Program Leadership and Administration

• Providing Leadership: Provides leadership and oversight for the school's athletic programs and works to promote student participation, achievement, sportsmanship, and school pride.
• Coordinating Athletic Programs: Coordinates and administers all aspects of school athletic activities and extracurricular athletic programs.
• Scheduling Activities: Develops athletic schedules in cooperation with school administrators, coaches, officials, athletic conferences, and competing schools.
• Planning Events: Organizes and supervises athletic contests, practices, tournaments, awards programs, banquets, and other athletic activities and special events.
• Serving as Liaison: Serves as the primary school liaison with the WVSSAC, athletic conferences, member schools, officials, parents, and community stakeholders.
• Program Development: Evaluates athletic programs and develops recommendations to improve participation opportunities, competitiveness, facilities, safety, and student experiences.
• School Representation: Serves as the official school representative responsible for ensuring compliance with WVSSAC rules, regulations, reporting requirements, and administrative deadlines.
   
  

Student-Athlete Support and Compliance

• Monitoring Eligibility: Verifies and monitors student-athlete eligibility requirements in accordance with WVSSAC regulations and county policy.
• Eligibility Certification: Certifies and submits athletic eligibility reports and required documentation through WVSSAC reporting systems.
• Transfer Compliance: Reviews and processes student transfer eligibility matters in accordance with WVSSAC regulations and procedures.
• Maintaining Documentation: Ensures completion and maintenance of required athletic participation forms, physical examinations, insurance documentation, eligibility records, and WVSSAC paperwork.
• Participation Requirements: Ensures student-athletes satisfy all WVSSAC participation requirements before engaging in practices or competition.
• Promoting Student Success: Promotes sportsmanship, citizenship, leadership, academic achievement, and positive conduct among student-athletes.
• Ensuring Compliance: Ensures compliance with all applicable federal, state, county, and WVSSAC requirements governing athletic programs.
• Addressing Concerns: Assists in addressing student, parent, and community concerns related to athletic participation and activities.
   
  

Supervision and Support of Coaches

• Supporting Coaches: Provides guidance, leadership, and support to coaching staff.
• Supervising Coaches: Supervises coaching personnel to ensure compliance with WVSSAC regulations, board policies, and school procedures, and to promote safe and effective athletic programs.
• Coaching Credentials: Ensures all coaches maintain required certifications, authorizations, trainings, and clearances required by WVSSAC and state law.
• Coaching Education: Monitors completion of coaching education requirements, CPR/AED certification, concussion training, and other required professional learning activities.
• Evaluating Coaches: Individuals holding a valid West Virginia Administrative Certificate may assist with or conduct evaluations of coaching personnel in accordance with county policy and under the direction of the principal.
• Ensuring Safe Practices: Monitors athletic programs to ensure safe practices, proper supervision, and compliance with established policies and procedures.
• Staffing Programs: Assists the Principal with identifying coaching vacancies and making recommendations regarding coaching appointments.
• Communicating Expectations: Conducts meetings with coaches as needed to communicate expectations, policy updates, procedures, and program goals.
• Program Evaluation: Assists administrators in evaluating the effectiveness of coaches and athletic programs.
   
  

Event Management and Operations

• Managing Athletic Events: Coordinates game management activities and oversees home athletic contests and events.
• Securing Personnel: Arranges for officials, security personnel, medical coverage, ticket workers, announcers, scorekeepers, timers, chain crews, and other event support personnel.
• Game Contracts: Maintains athletic schedules and contest contracts with participating schools.
• Overseeing Ticket Sales: Supervises ticket sales and event operations and ensures proper handling and accountability of athletic funds.
• Coordinating Transportation: Arranges transportation for athletic teams and activities.
• Communicating Changes: Communicates schedule changes, cancellations, postponements, and emergency information to affected parties in a timely manner.
• Postseason Events: Coordinates and supervises sectional, regional, state qualifying, and WVSSAC-sponsored contests hosted by the school.
• WVSSAC Reporting: Completes required WVSSAC reports, participation surveys, tournament paperwork, and administrative submissions.
• Supervising Special Events: Assists with the administration of conference, sectional, regional, and WVSSAC-sponsored events as assigned.
• Overseeing Coaching Coordination of Concessions: Oversees coaching coordination of concession stand operations for athletic events, including scheduling workers, maintaining appropriate inventory and supplies, ensuring proper food safety and cleanliness standards, and supporting efficient event operations.
   
  

Facilities, Equipment, and Safety

• Managing Facilities: Coordinates the use of athletic facilities, fields, gymnasiums, and practice areas.
• Promoting Safety: Monitors facilities and activities to ensure safe conditions for student-athletes, spectators, and staff.
• Emergency Planning: Coordinates athletic emergency action plans and event safety procedures.
• Weather Procedures: Ensures compliance with WVSSAC and county procedures regarding severe weather, lightning, emergency situations, and event cancellations.
• Planning Improvements: Recommends facility improvements and coordinates maintenance requests and repairs.
• Managing Equipment: Oversees inventory, storage, distribution, replacement, and care of athletic equipment and supplies.
• Supporting Risk Management: Assists coaches in implementing safety procedures and risk management practices.
   
  

Budget and Financial Responsibilities

• Managing Budgets: Assists with the preparation and administration of athletic budgets.
• Supporting Program Needs: Works collaboratively with head coaches to identify program needs, prioritize equipment and facility improvements, and support long-range planning for athletic programs.
• Monitoring Accounts: Monitors athletic accounts, expenditures, and fundraising activities in accordance with county procedures.
• Managing Funds: Assists in ensuring the proper handling, documentation, reporting, and accountability of athletic funds.
• Gate Receipts and Financial Reporting: Assists with oversight of ticket sales, gate receipts, event revenues, and related financial records in accordance with county financial procedures.
• Supporting Concession Operations: Assists head coaches with planning, coordination, and operational support for concession stands. Head coaches maintain primary responsibility for concession to stand staffing, inventory, operations, and financial accountability associated with their athletic programs.
• Supporting Fundraising: Collaborates with coaches, booster organizations, and school personnel regarding fundraising activities that support athletic programs.
• Long-Range Planning: Assists in the development of long-range plans for athletic funding, equipment replacement, facility improvements, and program growth.
   
  

Communication and Community Relations

• Building Relationships: Promotes positive relationships among students, families, staff, community members, and athletic stakeholders.
• Communicating Information: Communicates athletic schedules, accomplishments, program information, and event details to students, parents, staff, media, and the community.
• Media Relations: Serves as a primary contact for athletic communications with local media outlets and community organizations.
• Promoting Programs: Promotes athletic programs through school communication platforms, public relations efforts, and community outreach.
• Promoting Community Engagement: Fosters positive school-community relations and promotes support for athletic programs. 
   
  

Professional Responsibilities

• Demonstrating Professionalism: Demonstrates professionalism through reliability, ethical conduct, confidentiality, punctuality, preparedness, and sound judgment.
• Following Policies and Regulations: Adheres to WVSSAC regulations, West Virginia Board of Education policies, county policies, and school procedures.
• Participating in Professional Development: Participates in professional development activities to maintain knowledge of athletic administration, safety requirements, and WVSSAC regulations.
• WVSSAC Representation: Represents the school at WVSSAC meetings, conference meetings, athletic director meetings, and related professional organizations as assigned.
• Rules Interpretation: Maintains current knowledge of WVSSAC rules and communicates rule changes and compliance expectations to coaches and administrators.
• Collaborating with Administration: Meets regularly with the Principal regarding athletic operations, concerns, and program development.