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State Relations Assistant (Phoenix, AZ)
Posting Number
req26740
Department
Government&Community Relations
Department Website Link
Government & Community Relations
Location
Greater Phoenix Area
Address
Phoenix, AZ USA
Position Highlights
The State Relations Assistant provides high-level administrative support for the Office of State Relations while assisting the day-to-day operations of the University of Arizona Scottsdale Center. The position will require communication and collaboration with a broad range of campus and university stakeholders, including legislative staff, offices of elected officials, university stakeholders, and team members of university senior leadership team to support the function of the State Relations office. The position is also responsible for compiling and filing quarterly reports, and tracking legislation. Additionally, the position will be responsible for managing travel and financial reimbursements for the Government and Community Relations team operating out of the Scottsdale Center. The ideal candidate should be able to multitask, work independently to meet deadlines, clearly communicate, and have strong organizational skills.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Administrative Support

• Provide administrative support for the Sr. Director of State Relations, including appointment and calendar management, meeting coordination, drafting correspondence, and travel. This includes maintaining the highest level of confidentiality throughout all interactions.
• Responsible for coordinating the quarterly Arizona lobbying reporting process, reviewing information for completeness, and ensuring reporting requirements are met.
• Provide organization and preparation for meetings and special projects.
• Work closely with finance team on travel authorizations, P-Card reimbursements, expense reports, and reimbursement requests and invoice processing for Government and Community Relations staff operating out of the Scottsdale Office.
• Serves as the first and primary administrative contact for communication and coordination with government officials, lobbyists, and external stakeholders.

Support Event Management

• Assist with logistical preparations and planning for all State Relations summits, football games, tours, and outreach events with external parties.
• Sends invitations, reminder emails, and tracks RSVP for key events.
• Assist with Summer and Fall events hosted at the U of A Scottsdale Center, at the direction of the Sr. Director of State Relations. Collaborate with appropriate university departments to implement event logistics, technical needs, and facility arrangements in coordination with the Executive Director of the U of A Scottsdale Center.
• Provide on-site support to ensure professional delivery of programs and activities for all assigned events.
• Assist with special events and projects as needed.

Support Office Operations

• Responsible for maintaining and updating a comprehensive database of key stakeholders, including government officials, community leaders, and institutional partners for use by GCR and university senior leaders.
• Leads maintenance of office equipment, organization, and ordering of supplies on behalf of the Scottsdale Office.

Legislation Tracking

• Monitor and track legislation during the legislative session.

Knowledge, Skills, and Abilities:

• Knowledge and familiarity with University of Arizona's mission and strategic priorities.
• Familiarity with government, business and education stakeholders in Arizona.
• Excellent written and verbal communications skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with Salesforce (Trellis) data management systems.
• Microsoft suite experience: PowerPoint, Outlook, Excel.
• Experience supporting organizational leaders

FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$20.33 - $25.41
Compensation Type
hourly rate
Grade
5
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
8/17/2026
Expected End Date
Contact Information for Candidates
Julie Katsel,
jkatsel@arizona.edu
Open Date
8/10/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.