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Associate Sample Coordinator Jobs in Madison, WI

Stoughton Trailers

PPAP & ISO Coordinator

Stoughton, WI · On-site

Qualities PPAP sample product(s) and performs random quality checks as indicated by the quality ... Associates degree (AA) in a technical curriculum or minimum five years related PPAP experience or ...

Stoughton Trailers

PPAP & ISO Coordinator

Stoughton, WI · On-site

Qualities PPAP sample product(s) and performs random quality checks as indicated by the quality ... Associates degree (AA) in a technical curriculum or minimum five years related PPAP experience or ...

Cynet Systems

Clinical Research Nurse

Madison, WI · On-site

Collect and process biological samples as per study protocols and ensure proper distribution ... Associate or Bachelor's degree in Nursing with current state licensure. * CPR/AED certification.

GSP MARKETING TECHNOLOGIES

Account Specialist

Madison, WI · On-site

$19.25 - $26.25/hr

... coordination. * Organize and maintain a library of prototype samples, mock-ups, and material ... Associate or bachelor's degree in business administration, Communications, Marketing, Graphic ...

GSP Companies

Account Specialist

Madison, WI · On-site

$19.25 - $26.25/hr

... coordination. * Organize and maintain a library of prototype samples, mock-ups, and material ... Associate or bachelor's degree in business administration, Communications, Marketing, Graphic ...

GSP Marketing Technologies

Account Specialist

Madison, WI · On-site

$19.25 - $26.25/hr

... coordination. * Organize and maintain a library of prototype samples, mock-ups, and material ... Associate or bachelor's degree in business administration, Communications, Marketing, Graphic ...

CYNET SYSTEMS

Clinical Research Nurse

Madison, WI · On-site

$51 - $56/hr

Collect and process biological samples as per study protocols and ensure proper distribution ... Associate or Bachelor's degree in Nursing with current state licensure. * CPR/AED certification.

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Associate Sample Coordinator information

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How much do associate sample coordinator jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for associate sample coordinator in Madison, WI is $23.68, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $23.99 per hour, depending on experience, location, and employer.

What is an associate sample coordinator?

Associate Sample Coordinators are professionals responsible for managing and organizing product samples within a company, often in industries like fashion, pharmaceuticals, or consumer goods. Their duties typically include tracking sample inventory, coordinating sample requests, ensuring timely delivery, and maintaining accurate records. They work closely with various departments such as design, production, and sales to support product development and marketing activities. The role requires strong organizational skills, attention to detail, and effective communication abilities.

What are the key skills and qualifications needed to thrive as an associate sample coordinator?

To thrive as an Associate Sample Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring relevant experience in inventory or supply chain management. Familiarity with inventory management systems, barcode scanners, and basic office software like Excel is typically required. Effective communication, time management, and problem-solving abilities help you work efficiently in fast-paced environments and coordinate with multiple teams. These skills are crucial for ensuring accurate sample tracking, minimizing errors, and maintaining smooth workflow operations.

How does an associate sample coordinator typically collaborate with other departments during the sample management process?

An Associate Sample Coordinator works closely with departments such as product development, merchandising, and quality assurance to ensure samples are received, tracked, and distributed efficiently. They coordinate with these teams to meet tight deadlines, resolve any issues related to sample quality or delivery, and maintain accurate records in sample management systems. Effective communication and organization are key, as the role often serves as a central hub for sample-related information and logistics.

What is the difference between Associate Sample Coordinator vs Sample Coordinator?

AspectAssociate Sample CoordinatorSample Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; relevant certifications preferred
Work EnvironmentLaboratory or production setting, often in healthcare, cosmetics, or food industriesLaboratory, manufacturing, or research environments
Employer & Industry UsageCommon in healthcare, cosmetics, and food industries for sample handlingUsed across similar industries for sample management and processing

The Associate Sample Coordinator typically performs entry-level sample handling tasks under supervision, focusing on basic sample processing. The Sample Coordinator may have similar responsibilities but often requires more experience or responsibility in managing samples independently. Both roles are essential in industries requiring precise sample management, with the Associate role serving as an entry point for career growth.

Associate Sample Coordinator jobs near you
Infographic showing various Associate Sample Coordinator job openings in Madison, WI as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution, with an average salary of $49,251 per year, or $23.7 per hour.

Sample Coordinator - 1st Shift

Thermo Fisher Scientific

Middleton, WI • On-site

$18.25 - $24.75/hr

Full-time

Re-posted 10 days ago

Thermo Fisher Scientific rating

7.8

Company rating: 7.8 out of 10

Based on 429 frontline employees who took The Breakroom Quiz

170th of 545 rated manufacturers

Job description

Work Schedule
First Shift (Days)
Environmental Conditions
Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.)
Job Description
Shift: 1st Shift
Shift Schedule: 7:00am - 3:30pm
We also have 5:00am - 1:00pm shift times available
At Thermo Fisher Scientific, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on - now and in the future.
Our PPD® Laboratory Services team has a direct impact on improving patient health through the expertise of scientists, industry thought-leaders and therapeutic experts. As the world leader in serving science, our laboratory professionals bring their commitment to accuracy and quality to deliver groundbreaking innovations.
Discover Impactful Work:
As a Sample Coordinator, you will perform a variety of sample and standard handling tasks in support of the laboratory. You will follow established SOPs and responds to requests from laboratory staff with minimal direction. You will assist laboratory staff in following sample handling procedures and implements these procedures as necessary.
A day in the Life:
  • Performs a variety of sample and standard tasks (receipt, check-in, login, labeling, launching, inventory, transport, check-out, etc. May participate in physical return and disposal of materials in support of the laboratory.
  • Communicates status of samples / standards to appropriate laboratory staff.
  • Guides and advises laboratory staff in sample / standard procedures.
  • Completes investigation and deviation forms as necessary, and determines appropriate CAPAs.
  • Reviews and provides feedback on laboratory requests, ensuring compliance with applicable SOPs.
  • Trains on SOPs, regulatory guidelines, and storage requirements. Responds to environmental unit alarms and participates in on-call responsibilities.
  • Performs work assignments accurately and in a timely and safe manner.

Minimum Requirements:
Minimum of a High school / Secondary school diploma or equivalent education (ie GED) and at least 2+ years of relevant experience
-OR-
Associates Degree and 0+ years of experience
*In some cases, an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.
Knowledge, Skills, Abilities
  • Basic knowledge of inventory flow and control
  • Knowledge of laboratory and regulatory requirements (documentation, sample storage)
  • Ability to write/review SOPs and process improvement outlines
  • Familiarity with Microsoft Office including Word and Excel
  • Good written and oral communication skills
  • Effective time management and project management skills
  • Problem solving/troubleshooting abilities
  • Ability to work in a collaborative team environment

Work Environment
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:
  • Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
  • Able to work upright and stationary and/or standing for typical working hours.
  • Able to lift and move objects of 15 to 40 pounds
  • Able to work in non-traditional work environments.
  • Able to use and learn standard office equipment and technology with proficiency.
  • May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.
  • Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
  • Exposure to fluctuating and/or extreme temperatures on rare occasions

Benefits
We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

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