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Associate Executive Assistant Jobs in Iowa (NOW HIRING)

Access Dubuque

HR Administrative Assistant

Dubuque, IA · On-site

$20 - $23/hr

... Associate Dean of Osteopathic Integra University of Dubuque Graduate Assistant in the Heritage ... and executive search firm. We locate qualified professionals, who excel in their careers, and ...

Access Dubuque

Administrative Assistant

Dubuque, IA · On-site

$20 - $24/hr

Associate's degree or business-related education preferred * 1-3 years of administrative or related ... Management/Executive Sales/Service Location Dubuque, IA Job Type Employee Full/Part Full Time ...

The Palmer Group

Administrative Assistant

Urbandale, IA · On-site

$17 - $23/hr

Provide backup executive support and contribute to cross-functional projects and other ... Associate degree preferred; equivalent experience considered * Valid driver's license required

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Associate Executive Assistant information

What is an associate executive assistant?

Associate Executive Assistants are administrative professionals who support executives and senior managers by handling scheduling, correspondence, travel arrangements, and other organizational tasks. They often work alongside or under the guidance of more senior executive assistants, learning the ropes of high-level administrative support. Their responsibilities may also include preparing reports, managing files, and coordinating meetings, making them essential to the smooth operation of executive offices.

What are the key skills and qualifications needed to thrive as an associate executive assistant?

To thrive as an Associate Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by an associate’s degree or equivalent experience. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling tools, and communication platforms is typically required. Excellent interpersonal skills, discretion, and the ability to multitask set outstanding candidates apart in this role. These capabilities ensure efficient executive support, effective time management, and smooth business operations.

What are some common challenges an associate executive assistant might face when supporting multiple executives simultaneously?

As an Associate Executive Assistant supporting multiple executives, you may encounter challenges such as managing competing priorities and coordinating schedules that frequently overlap. Effective communication, strong organizational skills, and the ability to anticipate the needs of each executive are crucial for balancing these demands. You will often need to handle confidential information discreetly and adapt quickly to shifting priorities or last-minute changes. Building strong relationships with both executives and their teams can help streamline collaboration and ensure tasks are completed efficiently.

How much does an associate executive assistant to a CEO make?

An Associate Executive Assistant to a CEO typically earns between $50,000 and $80,000 annually, depending on experience, location, and company size. The role often requires strong organizational skills, proficiency with office software, and the ability to handle confidential information.

What cities in Iowa are hiring for Associate Executive Assistant jobs?

Cities in Iowa with the most Associate Executive Assistant job openings:

Associate Executive Assistant jobs near you
Infographic showing various Associate Executive Assistant job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Senior Administrative Advancement Associate, Organizational Leadership

Iowa City, IA • On-site

University of Iowa
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Iowaexternal

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Re-posted 4 days ago

University Of Iowa rating

6.9

Company rating: 6.9 out of 10

Based on 85 frontline employees who took The Breakroom Quiz

Job description

Reporting to the President and CEO, the Senior Administrative Advancement Associate provides high-quality administrative support to ensure efficient day-to-day operations. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The position routinely handles sensitive information and must demonstrate professionalism and discretion in all interactions.
The ideal candidate is proactive, reliable, and skilled at coordinating logistics, managing schedules, and supporting administrative processes across teams.

  • Provide high level administrative support to the President & CEO, ensuring priorities are organized and tasks are completed accurately and efficiently.
  • Manage and maintain the President’s calendar, including scheduling meetings, balancing priorities, and applying an understanding of timing and preferences.
  • Coordinate travel arrangements, including flights, lodging, transportation, and itineraries; collaborate with internal partners as needed to align schedules and logistics.
  • Partners with the Board Relations and CEO Engagement Director to ensure the logistics are aligned with the work being done to prepare the President and CEO for the engagement.
  • Track, process, and reconcile expenses, ensuring timely submission and accurate reporting.
  • Provide administrative support for UICA leadership functions, and executive-level events, including scheduling.
  • Assist with administrative processes that require coordination across UICA and university partners.
  • Assists with stewardship and outreach processes as requested.
  • Maintain and update records in constituent and administrative systems to ensure data accuracy.
  • Utilize and maintain proficiency in administrative tools and systems, including Microsoft 365, SharePoint, OneDrive, and expense management platforms.
  • Identify opportunities to improve administrative processes and enhance efficiency.
  • Handle confidential information with a high level of integrity and professionalism.

Education & Experience: HS diploma + 9 years administrative experience, OR associate’s degree + 7 years administrative experience, OR bachelor’s degree + 4 years administrative experience.
*Most work will be performed on site with some flexibility to work from home on occasion. Our office is located in Iowa City, IA.*
*Please attached a cover letter with application.*
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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