Associate Events Manager Jobs in New York (NOW HIRING)

Job Description

Summary

Ares is looking for a Senior Associate Event Manger to join the Ares Events Team. The Events team is a part of the Global Client Solutions Group and based in New York, Los Angeles, and Mumbai. This person will lead planning and execution on mid-size events from initial conception to reconciliation, including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, final cost analysis. They will also own pieces of complex conferences. Events are hosted virtually and in cities around the world that range in size from 20 to 300 attendees. The successful candidate will deliver upon both on-going responsibilities to run existing processes and will also assist with creating new processes for global conferences and operations within the Global Client Solutions Group. This person will be responsible for venue selection, vendor relationship management, logistics management - production schedules, audio-visual and technology requirements, registration, compliance preclearance (if relevant), event collateral (signage, gifts, name tags), food and beverage selection, speaker management, space and meeting room allocations. They will also effectively interface and liaise with the Relationship Managers within the Global Client Solutions Group and Investor Relations teams are Ares.

Reports to: MD, Head of Global Conferences and Events, Global Client Solutions Group

Primary functions and responsibilities

• Responsible for lead planning and execution on mid-size events from initial conception to reconciliation; including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, final cost analysis

• Partner with event lead to own specific pieces of large flagship events

• Deliver flawless events; including pre-con meetings, overall management of the event, working directly with the GCS team as well as Investment Leadership, Product Management, and various other stakeholders across the firm.

• Demonstrated ability to understand, analyze and articulate key themes, issues, risks and articulate all those elements to GCS Leadership and stakeholders

• Ability to carefully consider consequences / outcomes, think before acting / speaking, demonstrate strong awareness, make sound decisions, serve as a trusted partner

• Mentor junior team members

• Partner with the Global Conferences & Events team to research and plan event schedules that will best meet the needs of target markets within geographic regions; support the design, planning, implementation, marketing and coordination of events, conferences, roadshows, and logistics

• Organize and prepare for investor meetings as they relate to existing investors, including creating agendas, scheduling tours, and ensuring that all materials are prepared in a timely manner

• Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised

• Responsible for event RSVP tracking in Cvent & Salesforce, speak to registration statistics and report to Relationship Managers & Investor Relations teams

• Take on ad hoc projects as needed

Experience & Skills Required:

• 8-10 years of experience in financial services events

• Strong proficiency in Excel, PowerPoint and general Microsoft Office programs

Education:

• A Bachelor's degree is required, preferably with a major in Accounting, Economics, Political Science, Finance, General Business or Management, and outstanding academic achievement.

• Proficiency in Cvent, Excel, PowerPoint and Word

• Ability to excel in a fast-paced, demanding environment while maintaining the highest quality standards

• Approximately 30% of global travel will be required

• Ability to successfully manage multiple priorities and competing demands; result oriented

• Strong communication skills and team orientation; capability of interacting with key stakeholders to direct prioritization of related activity

• Strong client service orientation

• High accuracy and detail orientation

• Good judgment in terms of escalating issues vs. solving problems independently

• A solutions-oriented self-starter with ability to see the big picture

• A demonstrated ability to research and leverage available resources to accomplish the task at hand

• Comfort in dealing with ambiguity and uncertainty in a dynamic and fast-paced environment

• Ability to be flexible in terms of hours in order to coordinate with team members across various time zones

• An analytical mind and a passion/interest in bringing new ideas to increase efficiency of existing processes

• Dependable, great attitude, highly motivated and a team player

• Ability to handle confidential information appropriately

• Highly resourceful; able to collaborate; strength in time management with high stakes deadlines

Reporting Relationships

Compensation

$135,000 - $165,000 / annum

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.