Associate Aia Jobs in Florida (NOW HIRING)

Keep Projects Moving and Payments on Track 

Location: Sarasota, FL |Schedule: Mon to Fri 8am to 4:30 pm | Starting Payrate: $26/hour 

PDS Tech Commercial is partnering with a respected leader in the full-service plumbing contractor industry to find an experienced AIA Billing Specialist who can bring precision, organization, and construction billing expertise to a growing team. 

Make an Impact Behind Every Successful Project 

As an AIA Billing Specialist, you’ll play a critical role in keeping commercial plumbing projects financially healthy and payments moving on schedule. You’ll manage AIA-format billing, track progress and retention, coordinate lien waivers, and work closely with project managers, general contractors, and owners to ensure accurate and timely payment. 

If you’re detail-oriented, comfortable managing multiple deadlines, and understand the complexities of construction billing, this is an opportunity to put your expertise to work in an essential role. 

What You’ll Do 

• Prepare and submit AIA G702 Application and Certificate for Payment and G703 Continuation Sheet billing documents. 

• Track project Schedules of Values (SOV) and update percent-complete billing each pay period. 

• Calculate, track, and manage retention withholding and release according to contract terms. 

• Prepare and track conditional and unconditional lien waivers required for payment. 

• Coordinate with project managers and superintendents to verify completed work and materials stored on-site or off-site. 

• Submit billing packages through general contractor, owner, and client portals such as Textura, GCPay, and Procore. 

• Monitor approval status and follow up on outstanding pay applications. 

• Research and resolve billing discrepancies with general contractors and owners. 

• Reconcile subcontractor and change-order billing against approved contract values. 

• Maintain accurate project billing records and supporting documentation for audits. 

• Monitor construction-related accounts receivable and escalate past-due payments. 

• Prepare monthly, quarterly, and year-end billing and WIP (Work-in-Progress) reports. 

• Ensure billing practices comply with contract requirements, applicable lien laws, and company policies. 

• Partner closely with internal project teams to proactively identify and resolve payment issues. 

What You Bring 

Required Qualifications 

• High school diploma required. 

• 2+ years of experience preparing AIA billing (G702/G703) in a construction, subcontractor, or skilled-trades environment. 

• Working knowledge of: 

  • Schedules of Values 

  • Retention 

  • Change orders 

  • Lien waivers 

  • Progress billing 

• Strong Excel skills, including pivot tables, VLOOKUP, and basic formulas. 

• Proficiency with accounting or ERP software such as QuickBooks, Sage 300 CRE, Foundation, or similar systems. 

• Excellent attention to detail and a high level of accuracy. 

• Strong written and verbal communication skills. 

• Ability to manage multiple projects, priorities, and billing deadlines simultaneously. 

• Proactive problem-solving skills and the ability to resolve payment issues effectively. 

Preferred Qualifications 

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field. 

• Experience with construction billing platforms such as Textura, GCPay, or Procore. 

• Previous experience in commercial plumbing, mechanical, or specialty-trade subcontracting. 

• Familiarity with construction lien law requirements in Florida. 

• Experience with CRM or ERP systems used for project accounting. 

• Experience preparing or reviewing WIP reports. 

Ready to Put Your Construction Billing Expertise to Work? 

If you’re an experienced AIA Billing Specialist who knows how to manage complex construction billing, stay ahead of deadlines, and build strong relationships with project teams and customers, we want to hear from you. 

Apply today through PDS Tech Commercial and take the next step in your construction accounting career! 

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Every year, PDS Tech Commercial and PDS Defense place thousands of skilled trades and engineering associates into roles all across the nation. Since our founding in 1977, we have maintained the highest standard of service and satisfaction among both talent and clients.

Today, we continue to deliver exceptional services as a proud member of The Adecco Group (TAG) family, a leading global workforce solutions provider. What does this mean for you? We are united by a powerful mission: making the future work for everyone. We offer our local experience paired with global resources, bringing significant advantages to all our areas of expertise. From end-to-end digital recruitment to priority redeployment and beyond, we are committed to building a better world of work for all.