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Assistant Jobs in Florida, PR (NOW HIRING)

Costco

Maintenance Assistant

Ponce, PR · On-site

$15.75 - $20/hr

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist.

Aireko

Assistant Project Manager (M/F)

Barceloneta, PR · On-site

Join our team as an Assistant Project Manager (APM) and work alongside experienced Project Managers on challenging industrial construction projects. This is an excellent opportunity to expand your ...

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Assistant information

What are different types of assistants?

Assistants come in various forms, including executive assistants who support high-level managers, administrative assistants handling office tasks, virtual assistants providing remote support, and specialized assistants such as legal or medical assistants. Each type requires different skills, tools, and sometimes certifications, and they may work in office environments or remotely with flexible schedules.

What can I do as an assistant?

As an assistant, you can perform tasks such as managing schedules, organizing files, handling correspondence, and providing administrative support. The role often requires strong organizational skills, communication abilities, and proficiency with office software. Assistants may work in various settings including offices, healthcare, or legal environments, and some positions require specific certifications or experience.

What is the difference between Assistant vs Receptionist?

AspectAssistantReceptionist
Primary RoleSupports specific departments or executives with administrative tasksManages front desk, greets visitors, handles phone calls
Work EnvironmentOffice settings, often within teams or departmentsFront office, reception area, customer-facing roles
Required CredentialsHigh school diploma; sometimes additional certificationsHigh school diploma; customer service skills
Common UsageAssisting managers, executives, or teams with administrative supportHandling visitor inquiries, scheduling, and front desk operations

While both roles involve administrative tasks, assistants typically provide support to specific departments or individuals, whereas receptionists focus on front desk duties and visitor management. The assistant role often requires more specialized support skills, while receptionists primarily handle customer interactions and front office responsibilities.

What is an assistant?

Assistants are professionals who provide administrative, organizational, or personal support to individuals or teams within a company or organization. Their tasks can include managing schedules, handling correspondence, organizing meetings, preparing documents, and performing various clerical duties. Depending on the workplace, assistants may also help with research, travel arrangements, or basic project management. Their role is essential for ensuring that operations run smoothly and efficiently. Assistants often serve as the first point of contact and play a key part in facilitating communication and workflow.

How do assistants typically manage competing priorities and last-minute requests?

Assistants often juggle multiple tasks and must adapt quickly to shifting priorities, especially when supporting busy executives or teams. Effective time management, clear communication, and proactive organization are crucial for handling last-minute requests. Many Assistants rely on digital tools such as calendars, task managers, and communication platforms to stay organized and ensure nothing falls through the cracks. Building strong relationships with colleagues also helps in coordinating tasks and setting realistic expectations when urgent needs arise.

What kind of assistants make the most money?

Executive assistants and specialized assistants, such as legal or medical assistants, tend to earn the highest salaries among assistant roles due to their advanced skills and responsibilities. These positions often require additional certifications, experience, and proficiency with specific tools or software, which can contribute to higher pay.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To thrive as an Assistant, strong organizational abilities, time management, and proficiency in office procedures are essential, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, discretion, and adaptability are standout soft skills for this role. These competencies ensure efficient support to teams or executives, helping organizations operate smoothly and effectively.
More about Assistant jobs
What are popular job titles related to Assistant jobs in Florida, PR? For Assistant jobs in Florida, PR, the most frequently searched job titles are:
What cities near Florida, PR are hiring for Assistant jobs? Cities near Florida, PR with the most Assistant job openings:
Assistant jobs near you
Infographic showing various Assistant job openings in Florida, PR as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Law Enforcement Administrative Assistant (5849)

Three Saints Bay, LLC

Ponce, PR • On-site

$45K - $48K/yr

Full-time

Re-posted 5 days ago

Job description

Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant position located in Ponce, Puerto Rico.
The successful candidate will use his/her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Law Enforcement Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned by the management team. Regular, predictable attendance is essential for satisfactory performance as is the ability to work with minimal direction and within a team environment.
Position Responsibilities:
  • Works independently
  • Identifies potential problems and solutions through data analysis, reduction, and entry
  • Provides technical and administrative guidance to group supervisors and program managers
  • Serves as a technical advisor on complex problems to other staff members
  • Stimulates others through ideas and information
  • Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls
  • Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up
  • Maintain office supply inventories, maintain hard copy and electronic filing system, scan documents into digital case files
  • Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails
  • Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports
  • Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files
  • Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases
  • Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems
  • Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate.
  • Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support
  • Performs a range of general administrative support activities
  • Identifies potential problems and solutions through data analysis, reduction, and entry
  • Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate
  • Supports projects by researching and consolidating information from various data sources/systems
  • Provides technical guidance to other staff members
  • Performs other duties as assigned

Position Requirements:
  • Minimum of a bachelor's degree or equivalent.
  • Minimum of 3-4 years of experience as an analyst in related discipline.
  • Experience in law enforcement discipline is preferred.

Skills:
  • Experience with Microsoft Teams, SharePoint management, and learning new computer software programs.
  • Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Possess knowledge of analytic methodologies and principles to address program needs, sustainment and conclusion.
  • Possess strong communication, organizational, and attention to detail skills.
  • Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.

Security Requirements:
Security Clearance Level: Public Trust
  • Background Check
  • Applicant selected will be subject to a government background investigation and must meet eligibility and suitability requirements for the background clearance.
  • Must be a US Citizen with the ability to obtain a US Government security clearance.
  • Successfully Pass of Bennett Aerospace Background Investigation, Drug Screening, and Credit Check.

Position Location: Ponce, Puerto Rico
Anticipated Salary Range: $45,000 - $48,000
Apply online: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=55&rid=5849
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Apply