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Assistant Jobs in Dededo, GU (NOW HIRING)

University of Guam

Research Assistant I

Mangilao, GU · On-site

The Research Assistant I will perform essential hatchery and farm operations to maintain a clean, safe, and productive environment. Duties include draining and cleaning tanks and ponds; routine ...

DOCS Health

Physician Assistant

Barrigada, GU

$93K - $127K/yr

Description Attention all Physician Assistants, we are calling you to partner with us as independent contractors providing services to our Military Service members. We primarily work weekends, with ...

US Department of the Army

HR ASST (MIL)

Barrigada, GU · On-site

$50K/yr

This National Guard position is for a HR ASST (MIL), Position Description Number NGD2014000 and is part of the Guam G1 Directorate of Manpower and Personnel, National Guard. Qualifications: MILITARY ...

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Assistant information

What is an assistant?

Assistants are professionals who provide administrative, organizational, or personal support to individuals or teams within a company or organization. Their tasks can include managing schedules, handling correspondence, organizing meetings, preparing documents, and performing various clerical duties. Depending on the workplace, assistants may also help with research, travel arrangements, or basic project management. Their role is essential for ensuring that operations run smoothly and efficiently. Assistants often serve as the first point of contact and play a key part in facilitating communication and workflow.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To thrive as an Assistant, strong organizational abilities, time management, and proficiency in office procedures are essential, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, discretion, and adaptability are standout soft skills for this role. These competencies ensure efficient support to teams or executives, helping organizations operate smoothly and effectively.

How do assistants typically manage competing priorities and last-minute requests?

Assistants often juggle multiple tasks and must adapt quickly to shifting priorities, especially when supporting busy executives or teams. Effective time management, clear communication, and proactive organization are crucial for handling last-minute requests. Many Assistants rely on digital tools such as calendars, task managers, and communication platforms to stay organized and ensure nothing falls through the cracks. Building strong relationships with colleagues also helps in coordinating tasks and setting realistic expectations when urgent needs arise.

What is the difference between Assistant vs Receptionist?

AspectAssistantReceptionist
Primary RoleSupports specific departments or executives with administrative tasksManages front desk, greets visitors, handles phone calls
Work EnvironmentOffice settings, often within teams or departmentsFront office, reception area, customer-facing roles
Required CredentialsHigh school diploma; sometimes additional certificationsHigh school diploma; customer service skills
Common UsageAssisting managers, executives, or teams with administrative supportHandling visitor inquiries, scheduling, and front desk operations

While both roles involve administrative tasks, assistants typically provide support to specific departments or individuals, whereas receptionists focus on front desk duties and visitor management. The assistant role often requires more specialized support skills, while receptionists primarily handle customer interactions and front office responsibilities.

What are the types of assistants?

Assistants can be categorized into various types based on their roles, such as administrative assistants who handle office tasks, executive assistants who support high-level management, virtual assistants who work remotely, and specialized assistants like legal or medical assistants. Each type requires specific skills, tools, and sometimes certifications, and they may work in different environments or schedules depending on the role.

What can I do as an assistant?

As an assistant, you can perform tasks such as managing schedules, organizing files, handling correspondence, and providing administrative support. The role often requires strong organizational skills, communication abilities, and proficiency with office software. Assistants may work in various settings including offices, healthcare, or legal environments, and some positions require specific certifications or experience.

What is an assistant in a job?

An assistant in a job is a person who provides support to managers, teams, or departments by handling tasks such as scheduling, correspondence, data entry, and other administrative duties. They often use tools like calendars, email, and office software and may require organizational and communication skills. The role can vary across industries and may involve specific certifications or training depending on the field.
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What cities near Dededo, GU are hiring for Assistant jobs?

Cities near Dededo, GU with the most Assistant job openings:

Assistant jobs near you
Infographic showing various Assistant job openings in Dededo, GU as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Bailey Information Technology, LLC

Barrigada, GU

$16.25 - $22/hr

Full-time

Posted 15 days ago

Job description

BAILEY INFORMATION TECHNOLOGY, LLC (BIT, LLC)
Service-Disabled Veteran-Owned Small Business (SDVOSB)
Administrative Assistant
Guam Army National Guard — Recruiting and Retention Battalion
Barrigada, Guam
About the Role
Bailey Information Technology, LLC (BIT, LLC), a Service-Disabled Veteran-Owned Small Business (SDVOSB), is seeking an experienced Administrative Assistant to support the Guam Army National Guard (GUARNG) Recruiting and Retention Battalion (RRB). In this role, you will be the driving force behind the Battalion's enlistment waiver process — managing packet preparation, tracking, and routing from start to finish, and serving as the go-to point of contact for recruiters navigating waiver requirements. This is a mission-critical, client-facing position supporting our nation's service members and applicants.
Quick Facts
LocationBarrigada, Guam — Guam Capital Investment Corporation (GCIC) Annex A1 / Joint Force HQ, Bldg 300, Rm 109Work ScheduleMonday–Friday, 8:00 AM – 5:00 PM (onsite; no telework)Employment TypeFull-Time, Contract (pending award)Clearance / ScreeningMust be able to pass an FBI fingerprint check and NACI background investigation for CAC/installation access; U.S. citizenship-level background screening requiredTravelLocal travel via personal vehicle (POV) required to route documents for signature at nearby command/admin locations
What You'll Do
  • Build and process enlistment waiver packets in accordance with AR 601-210 and the Accession Options Criteria (AOC)
  • Produce and scan all required core waiver documents; check each packet for accuracy and completeness
  • Forward completed waiver packets to the Recruiting & Retention Section Chief (RRSC)
  • Maintain a digital tracking log of all waivers in process and prepare a consolidated monthly status report for Battalion leadership and the Contracting Officer's Representative (COR)
  • Supply recruiters (RRNCOs) with the applicant data needed to complete waiver screens in Recruiter Zone (RZ)
  • Serve as the single point of contact for waiver packet processing across the recruiting force, keeping everyone current on requirements and policy changes
  • Conduct administrative interviews with applicants and walk them through required documentation and next steps
  • Personally route waiver packets to local command/administrative offices to secure required approval signatures
  • Draft and maintain the waiver-processing Standard Operating Procedure (SOP), subject to COR review
  • Provide general administrative support: filing, phones, scheduling, and research/briefing materials as needed
What You Bring
  • Strong organizational skills and comfort managing multiple documents/deadlines simultaneously
  • Excellent written and verbal communication skills; comfortable interviewing applicants and briefing leadership
  • Working knowledge of (or ability to quickly learn) military enlistment processes, AR 601-210, and waiver documentation requirements
  • Proficiency with Microsoft Office 365 (Word, Excel, Outlook)
  • Ability to maintain confidentiality and safeguard Personally Identifiable Information (PII)
  • Valid driver's license and personal vehicle for local document-routing travel
  • Ability to pass an FBI fingerprint check and National Agency Check with Inquiries (NACI) for CAC/installation access
  • Prior military, National Guard, or recruiting-office administrative experience strongly preferred
Work Environment
This is a fully onsite position supporting the GUARNG RRB at the Guam Capital Investment Corporation (GCIC) Annex A1 and the Joint Force Headquarters (Building 300, Room 109) in Barrigada, Guam. Standard hours are Monday–Friday, 8:00 AM to 5:00 PM, aligned with federal and installation holidays. Telework is not available for this position.
About BIT, LLC
Bailey Information Technology, LLC (BIT, LLC) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering IT, engineering, geospatial, administrative, and program support services to federal government clients. Led by President Robert L. Bailey, BIT is committed to mission-focused performance and supporting the men and women of our Armed Forces.
This position is contingent upon contract award.