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Assistant To Jobs in Vienna, VA (NOW HIRING)

Hawthorne Lane

Executive Assistant to CEO

Rockville, MD · On-site

... Assistant opening supporting their CEO. In this role, you will be providing high-level administrative and operational support to ensure the CEO's time and priorities are managed efficiently through ...

P3Hired

Special Assistant to the CEO

Mclean, VA · On-site

$120K/yr

The Special Assistant to the CEO will serve as a key operational partner during travel, responsible for advance preparation, day-of execution, real-time problem-solving, and communication with the ...

P3Hired

Special Assistant to the CEO

Mclean, VA · On-site

$120K/yr

The Special Assistant to the CEO will serve as a key operational partner during travel, responsible for advance preparation, day-of execution, real-time problem-solving, and communication with the ...

Surgo Health

Executive Assistant to the CEO

Washington, DC · On-site

$80K - $118K/yr

Executive Assistant to the CEO Department: General and Administrative Employment Type: Full Time Location: Washington, DC Compensation: $80,000 - $118,000 / year Description Surgo Health is a Public ...

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What cities near Vienna, VA are hiring for Assistant To jobs?

Cities near Vienna, VA with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Vienna, VA as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Special Assistant to Chief Executive Officer

The Choice

Washington, DC • On-site

$95K - $125K/yr

Other

Posted 24 days ago

Job description

The Choice is managing an immediate direct hire search for a Special Assistant to support the CEO of a prominent nonprofit organization serving communities throughout the Washington, DC region.

The Special Assistant will provide dedicated, high-level support to the CEO, including extensive calendar management, Board logistics, executive communications, and event support.

Schedule: Standard work schedule, Monday-Friday. This role will require 4 days a week in-office. Free parking is provided.

Salary: $95,000-$125,000 based on experience.

Position Type: Direct Hire

Qualifications:

  • Minimum of 8 years of experience supporting a CEO and executive offices
  • Completed Bachelor's degree required
  • Strong interpersonal skills and diplomacy to work effectively with staff, executives, Board members, donors, government officials, community partners, and media.
  • Experience using Board management platforms, such as OnBoard, is preferred.
  • Candidates with experience working for DC-area nonprofits or who are actively engaged in the Washington, DC community are highly preferred. An interest in community-focused work and supporting organizations that address critical needs for individuals and families would be a strong plus.

Job Duties:

  • Manage the CEO's complex calendar, prioritizing time in alignment with organizational goals and proactively identifying conflicts, needs, and decision points. Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders, including donors, partners, community leaders, government officials, and media.
  • Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents. Manage meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail. Develop and maintain systems to track the CEO's priorities, commitments, decisions, deadlines, correspondence, and action items ensuring timely follow-through by the CEO and relevant stakeholders.
  • Draft, edit, and refine executive communications and materials, ensuring clarity, tone alignment, and professional polish. Conduct research and synthesize information to support meetings, decisions, and organizational priorities. Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion. Identify and implement opportunities to improve executive office systems, workflows, and efficiency. Exercise discretion and sound judgment in handling confidential and sensitive information.
  • Provide administrative support to the Board of Directors and its committees, including coordinating calendars, meetings, attendance, communications, and logistics, and serving as a responsive point of contact for Board members. Prepare for Board and committee meetings by organizing and posting materials, maintaining records and rosters, and coordinating facilities and technology. Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and anticipation of administrative needs throughout the year.
  • Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders. Manage end-to-end execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics, action-item capture, and follow up. Anticipate and resolve logistical or operational issues quickly and effectively. Provide a professional, welcoming, and seamless experience for all participants.

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