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Assistant To Jobs in Riverside, CA (NOW HIRING)

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Assistant To information

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What cities near Riverside, CA are hiring for Assistant To jobs?

Cities near Riverside, CA with the most Assistant To job openings:

Assistant To jobs near you
Infographic showing various Assistant To job openings in Riverside, CA as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to CEO

Fairgrove Property Management

Irvine, CA • On-site

$90K - $100K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Description

Executive Assistant

Irvine, CA - Fairgrove Property Management



Fairgrove Property Management provides industry-leading residential property management services to real estate investors and residents throughout Southern California. Four decades of experience in the residential real estate sector empowers Fairgrove to deliver a combination of exceptional operational expertise and innovative technology to both owners and residents. The company's management approach enables stress-free, passive investing for owners and provides residents with quality housing where service is the highest priority. Fairgrove operates in four major Southern California markets and is rapidly expanding across the West.

The Executive Assistant serves as a trusted, high-level partner to Fairgrove's CEO, providing polished and comprehensive support across the full scope of the CEO's responsibilities. This role calls for exceptional discretion, sound judgment, and the ability to move fluidly between executive business priorities and more personal matters that warrant the same degree of care and confidentiality. The ideal candidate anticipates needs, exercises independent judgment, and brings a consistently professional, service-minded approach to every interaction.


Job Summary

The Executive Assistant serves as a trusted, high-level partner to Fairgrove's CEO, providing polished and comprehensive support across the full scope of the CEO's responsibilities. This role calls for exceptional discretion, sound judgment, and the ability to move fluidly between executive business priorities and more personal matters that warrant the same degree of care and confidentiality. The ideal candidate anticipates needs, exercises independent judgment, and brings a consistently professional, service-minded approach to every interaction.

Requirements

Key Responsibilities

Calendar & Meeting Coordination

  • Manage the CEO's calendar, appointments, and scheduling across both business and personal commitments.
  • Coordinate meetings and arrange logistics for internal and external engagements.
  • Prepare and distribute materials for Leadership Team meetings, including agendas and presentations.
  • Support the planning and execution of Leadership Team meetings, committee sessions, and executive dinners.
  • Coordinate appointments, engagements, and other obligations on the CEO's behalf.

Travel Coordination

  • Coordinate business and personal travel arrangements, including itineraries, reservations, and real-time adjustments.
  • Anticipate scheduling conflicts and proactively resolve travel logistics as plans evolve.

Communication Expectations

  • Serve as the CEO's primary point of contact, remaining responsive, professional, and clear across all communications.
  • Draft, edit, and proofread business communications and presentations on behalf of the CEO.
  • Manage correspondence and documentation on the CEO's behalf with strict confidentiality.
  • Build strong relationships across the company and with external stakeholders to support seamless communication.

Personal & Confidential Support

  • Provide discreet, high-touch support across a range of personal matters and commitments, exercising sound judgment and the utmost confidentiality.
  • Maintain organized digital and physical filing systems with a focus on confidentiality.
  • Maintain ongoing availability and flexibility to support the CEO as priorities evolve, including outside of standard business hours when needed.

Special Projects & Cross-Functional Support

  • Collaborate on special projects and cross-functional initiatives that impact executive leadership.
  • Step in wherever needed to support broader Fairgrove business priorities.


Required Qualifications

  • 5+ years of experience providing high-level support to C-suite executives in a fast-paced or high-growth environment.
  • Exceptional discretion and sound judgment when managing sensitive or confidential matters.
  • Exceptional flexibility and the ability to move seamlessly across a broad range of priorities.
  • Exceptional organizational, time management, and multitasking skills.
  • Excellent written and verbal communication skills, with strong attention to detail.
  • Proficiency in Microsoft Office 365, especially PowerPoint and Excel, and cloud-based software applications.
  • Ability to handle highly sensitive information with the utmost discretion and confidentiality.
  • Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
  • Proactive, resourceful approach to problem-solving and anticipating the CEO's needs before they arise.
  • Willingness to maintain ongoing availability, including some evenings and weekends, as priorities require.

Location & Schedule

  • Full-time
  • In-office position; flexibility to accommodate the CEO's schedule as needed

Comp Package

  • Annual Salary: $90,000 - $100,000
  • Medical, Vision, Dental
  • 401(k) Match
  • 11 Paid Holidays
  • PTO






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