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Assistant To Jobs in Quebec (NOW HIRING)

Wavo

Executive Assistant - Toronto, ON

Montreal, QC

With roots in the music industry, Wavo navigates the continually evolving digital landscape to help ... The Executive Assistant will play a key role in helping manage the CEO's day-to-day operations ...

Wing Assistant

GTM Associate

Montreal, QC · Remote

Communicate what Wing Assistant does and why it matters clearly enough to earn the next meeting. * Book qualified appointments with companies that have a clear hiring need, relevant business use case ...

Airtek Québec

Be Seen First

Adjoint(e) au gestionnaire des opérations/Assistant Operations Manager

Laval, QC · On-site

CA$62K - CA$70K/yr

As we continue to expand, we're looking for a highly organized and proactive Operations Manager Assistant to support our daily operations and help ensure the efficient coordination of our warehouse ...

Face to Face Games

We are looking for someone to fill the role of assistant manager during the weekends. We're looking for someone experienced in retail with a strong background in Magic: the Gathering and other ...

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All JobsTo JobsAssistant To JobsAssistant To Jobs in Quebec

Assistant To information

What is the difference between assistant and assistant to?

An assistant is a general support role that helps with various tasks, while an assistant to a specific person, such as an executive assistant or administrative assistant to a manager, provides direct support tailored to that individual's needs. The 'assistant to' title often indicates a more personalized or specialized role within an organization.

What are some common challenges faced by an Assistant To and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What are the career paths for assistants?

Assistants can advance to roles such as executive assistant, office manager, project coordinator, or administrative manager by gaining experience, developing organizational skills, and sometimes obtaining certifications like the Certified Administrative Professional (CAP). They may also transition into specialized roles in fields like human resources, marketing, or operations depending on their interests and additional training.

Why is Gen Z struggling to get jobs?

Gen Z job seekers often face challenges such as limited work experience, high competition, and employers' preference for candidates with specific skills or certifications. Additionally, economic factors and changing hiring practices can make it harder for younger applicants to secure positions, especially entry-level roles requiring adaptability and digital literacy.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What does an Assistant To do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What is the highest paid assistant job?

Executive assistants in high-level corporate or executive environments tend to be among the highest-paid assistant roles, with salaries reaching over $80,000 annually. Specialized assistants, such as legal or medical assistants with advanced certifications, can also earn higher wages depending on experience and location.

What are the key skills and qualifications needed to thrive as an Assistant To, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.
What cities in Quebec are hiring for Assistant To jobs? Cities in Quebec with the most Assistant To job openings:
Assistant To jobs near you
Infographic showing various Assistant To job openings in Quebec as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Executive Assistant - Toronto, ON

Wavo

Montreal, QC

Full-time

Medical, Dental

Re-posted 3 days ago

Job description

About WAVO
Wavo.me is a rapidly-expanding global consulting and media planning agency with a modern approach to digital marketing. With roots in the music industry, Wavo navigates the continually evolving digital landscape to help artists, entertainers, and brands manage their digital presence, reach new audiences, and connect with fans through unique campaigns.

Wavo's clients include over one hundred top music destinations and advertisers such as Universal Music Group, Sony Music Entertainment, Warner Music Group, Live Nation, Paradigm Talent Agency, Creative Artists Agency, William Morris Endeavor and Apple Music. Wavo has consistently been ranked as one of the fastest growing start-ups in Canada.


About the Role

We're looking for a highly organized, proactive, and motivated Executive Assistant to support the CEO in a fast-paced music industry environment. This is an entry-level opportunity ideal for someone passionate about music, live events, artists, and entertainment who is looking to build a long-term career in the industry.

The Executive Assistant will play a key role in helping manage the CEO's day-to-day operations, communications, scheduling, and priorities while supporting broader company initiatives and internal teams.


Key Responsibilities

  • Manage the CEO's calendar, scheduling, and meeting coordination
  • Coordinate internal and external communications on behalf of the CEO
  • Organize travel, accommodations, itineraries, and logistics
  • Prepare meeting notes, agendas, follow-ups, and action items
  • Help prioritize tasks and maintain organization across multiple projects
  • Organize documents, assets, spreadsheets, and internal systems
  • Assist with presentations, research, and administrative projects
  • Provide day-to-day operational and personal administrative support to the CEO
  • Handle sensitive information with professionalism and confidentiality
  • Support ad hoc tasks, urgent requests, and evolving business needs as they arise


Qualifications

  • Recent graduate with a BA/BSc degree or equivalent practical experience
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • High attention to detail and strong follow-through
  • Ability to remain calm and adaptable in fast-paced environments
  • Strong sense of professionalism, discretion, and reliability
  • Passion for music, live events, and entertainment culture
  • Comfortable managing shifting priorities and deadlines
  • Ability to work independently and proactively anticipate needs
  • Previous internship, hospitality, administrative, event, or music industry experience is considered an asset, but not required
  • Prior experience in executive support or administrative coordination is an asset
  • Comfortable working in a technology-focused environment
  • Basic familiarity with automation or scripting tools (e.g., Python, APIs, AI tools) is considered an asset


Requirements

  • Must be based in downtown Toronto or the immediate city area
  • Must be available to work in-office 5 days per week


Benefits + Perks
Along with our great work culture and colleagues, you'll also have the following:

  • Group health and dental insurance plan;
  • Competitive base salary + variable commission compensation structure;
  • A dynamic and empowering workspace, wherein employees come from a wide range of cultural and professional backgrounds;
  • Access to technological infrastructure to be able to effectively onboard and work in a hybrid environment;
  • Being a part of innovation at the nexus of music, marketing/advertising, and technology.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The company specializes in intelligent marketing for the music and entertainment industries, based on AI data analysis, for talent agents, producers and artists from all over the world; it develops its software in teams formed of colleagues from outside Quebec with whom interaction is constant. It offers turnkey programming or self service to its clients, 99% of whom are foreign. Accordingly, knowledge of English is required for this position.

Knowledge of French is required for positions permanently located in Quebec so incumbents can communicate with their colleagues and suppliers in Quebec as necessary. French-language training will be offered to all incumbents in permanent positions in Quebec who do not have a good knowledge of French.

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