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Assistant To Partner Jobs in Chicago, IL (NOW HIRING)

Anderson, Rasor & Partners, LLP

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Litigation Legal Assistant

Chicago, IL · On-site

$60K - $90K/yr

Anderson, Rasor & Partners, LLP is seeking an experienced Litigation Legal Assistant to join our Chicago office. This position is an integral part of our legal support team and will provide dedicated ...

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Assistant To Partner information

What does an assistant to partner do?

An Assistant to Partner provides high-level administrative support to a partner or executive within a firm, such as a law, consulting, or accounting firm. Duties typically include managing schedules, coordinating meetings, handling correspondence, preparing documents, and assisting with client communications. This role often requires discretion, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment. Assistants to partners play a crucial role in helping partners manage their workload efficiently and maintain strong client relationships.

What are the key skills and qualifications needed to thrive as an assistant to partner, and why are they important?

To thrive as an Assistant to Partner, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with office software (like Microsoft Office Suite), calendar management systems, and sometimes project management tools is commonly required. Exceptional communication, discretion, and proactive problem-solving are standout soft skills for this role. These abilities are crucial for managing multiple priorities, supporting executive-level tasks, and maintaining the efficiency and professionalism of the partner’s workflow.

How does an assistant to partner typically collaborate with various departments within a firm?

An Assistant to Partner often serves as a crucial liaison between the partner and other departments, such as finance, human resources, and marketing. This role involves coordinating meetings, managing communications, and ensuring that information flows smoothly across teams. You may be responsible for preparing reports, following up on action items, and facilitating cross-departmental projects, all while maintaining confidentiality and discretion. Strong organizational and interpersonal skills are key to effectively supporting the partner and helping the broader team operate efficiently.

What cities near Chicago, IL are hiring for Assistant To Partner jobs?

Cities near Chicago, IL with the most Assistant To Partner job openings:

Assistant To Partner jobs near you

Executive Assistant to the Vice Chancellor for Advancement - OVCA

Chicago, IL • On-site

University of Illinois Chicago
See more jobs at University of Illinois Chicagoexternal

$78K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Executive Assistant to the Vice Chancellor for Advancement - OVCA
Hiring Department: Office of the Vice Chancellor for Advancement
Location: Chicago, IL USA
Requisition ID: 1042610
Posting Close Date: October 8, 2026
Salary: Thebudgeted salary range for the position is $78,000 - $90,000. We strive toprovide a competitive salary, considering factors such as available marketdata, internal equity, candidate experience and qualifications, and budgetconstraints. The final salary offer will be determined through a thoroughassessment of these elements.
Are you an exceptional organizer, trusted communicator, andstrategic partner who thrives in a dynamic and fast-paced academic environment?Join UIC as the Executive Assistant to the Vice Chancellor forAdvancement to provide outstanding high-level support to a senioruniversity leader and contribute to the advancement of the institution'smission, priorities, relationships, and vision. This is more than anadministrative role-it's an opportunity to work alongside a senior leader, buildingrelationships across the campus community, and ensuring the Vice Chancellor'soffice operates with excellence, discretion, and impact.
The UICOffice of the Vice Chancellor for Advancement seeks a highly capableadministrative professional to serve as the Executive Assistant to the ViceChancellor for Advancement. This position handles a wide range of highlyconfidential matters and provides information and services to a diversespectrum of internal and external constituencies, requiring deep knowledge ofUniversity, University of Illinois Foundation (UIF), and departmental policies.
KeyResponsibilities
  • Proactively and efficiently manages the VC's daily, weekly, and monthly calendar, ensuring schedules are aligned with strategic priorities.
  • Serves as the primary gatekeeper, managing access to the VC while maintaining a professional and welcoming environment.
  • Collects and organizes comprehensive briefing and meeting materials for the VC, collaborating closely with the Advancement executive team and staff to ensure readiness.
  • Manages all complex travel arrangements, itineraries, and associated logistics for the VC.
  • Serves as the principal liaison between the executive team, the Chancellor's Office, university colleagues, external groups, UIF staff, and internal staff to ensure seamless communication and operations.
  • Identifies and prioritizes incoming communication, answers and routes phone calls/emails, handles wide-range information dissemination, and escalates urgent matters as needed.
  • Reviews, assesses, routes, and monitors follow-up action steps on all correspondence related to VC and OVCA activities to ensure a timely and accurate workflow.
    Tracks all follow-up actions stemming from VC donor meetings.
  • Enters detailed contact reports into the alumni and donor database (CRM), coordinates post-meeting correspondence with development officers, and assists in the delegation of subsequent action steps.
  • Monitors activity reports and takes a proactive approach working alongside the VC to ensure fundraising objectives and strategic plans are consistently met.
    Schedules and facilitates all activities, logistics, and arrangements for VC-led advancement meetings and special events.
  • Develops systems and procedures to manage presentation materials, handouts, graphics, catering, RSVPs, and audio-visual support. Responsible for taking official minutes when appropriate.
  • Responsible for overall executive office management, including developing and optimizing office procedures, systems, and workflows.
    Gathers, analyzes, and synthesizes complex information required for administrative reporting and special projects.
  • Purchases and maintains the inventory of supplies for the VC's office. Utilizes multiple technical applications (word processing, CRM database, spreadsheets, presentations, and electronic calendars) to drive efficiency.
  • Performs other related duties and participates in special projects as assigned.

Minimum Qualifications
  • Bachelor's Degree or foreign equivalent required.
  • Five (5) or more years of progressively responsible administrative experience supporting executives within a complex working environment.
  • Advanced proficiency in the MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional communication (written and verbal), organizational, interpersonal, and computer skills.
  • Demonstrated ability to prioritize multiple complex tasks, manage high-visibility projects, and stay ahead of deadlines.
  • Proven ability to work effectively, tactfully, and confidently with diverse, high-profile audiences (including top donors and university executives).
  • Highly responsible, self-motivated, possessing exceptional attention to detail, and a proven ability to act independently without direct guidance.

Preferred Qualifications
  • Experience within a donor-based organization, advancement office, or institution of higher education is highly preferred.
  • Proven experience working with a constituent relationship management (CRM) database.

Why Join Us?
This is more than an administrative position;it is an opportunity to be at the heart of the university's philanthropicmission and help turn generosity into meaningful impact.
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
About the UIC Office of the Vice Chancellor forAdvancement
The Office of the Vice Chancellorfor Advancement connects the vision and passion of UIC's alumni, friends,faculty, staff, and corporations and foundations, with the pieces of ourmission most meaningful to them. We helpdonors create the impact they envision, whether it be scholarship for apromising student seeking a life-changing education, funding for researchersworking to discover new knowledge in a particular arena or support for auniversity-community collaboration that will anchor stronger, healthiersocieties.
For fullest consideration, please submit a completeapplication and upload a resume and cover letter (required)by Friday, September 25, 2026.
Please note that once you have submitted your applicationyou will not be able to make any changes. In order to revise yourapplication, you must withdraw and reapply. You will not be able toreapply after the posting close date. Please ensure your application isfully completed and all supporting documents have been uploaded before theposting close date.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

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