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Assistant To Partner Jobs in California (NOW HIRING)

Maven Recruiting Group

Executive Assistant

Sunnyvale, CA · On-site

$160K - $200K/yr

A later stage AI company - backed by top-tier institutional investors, and cash-flow positive - is seeking a highly capable Executive Assistant to serve as a trusted, strategic partner to its Founder ...

Rehab United

Executive Assistant to CEO

San Diego, CA · On-site

$25 - $35/hr

Executive Assistant to CEO Rehab United is a family-owned private practice specializing in physical ... Partner closely with the CEO to capture action items from client meetings and ensure follow-up ...

Rehab United

Executive Assistant to CEO

San Diego, CA · On-site

$25 - $35/hr

Executive Assistant to CEO Rehab United is a family-owned private practice specializing in physical ... Partner closely with the CEO to capture action items from client meetings and ensure follow-up ...

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Assistant To Partner information

What does an assistant to partner do?

An Assistant to Partner provides high-level administrative support to a partner or executive within a firm, such as a law, consulting, or accounting firm. Duties typically include managing schedules, coordinating meetings, handling correspondence, preparing documents, and assisting with client communications. This role often requires discretion, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment. Assistants to partners play a crucial role in helping partners manage their workload efficiently and maintain strong client relationships.

What are the key skills and qualifications needed to thrive as an assistant to partner, and why are they important?

To thrive as an Assistant to Partner, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with office software (like Microsoft Office Suite), calendar management systems, and sometimes project management tools is commonly required. Exceptional communication, discretion, and proactive problem-solving are standout soft skills for this role. These abilities are crucial for managing multiple priorities, supporting executive-level tasks, and maintaining the efficiency and professionalism of the partner’s workflow.

How does an assistant to partner typically collaborate with various departments within a firm?

An Assistant to Partner often serves as a crucial liaison between the partner and other departments, such as finance, human resources, and marketing. This role involves coordinating meetings, managing communications, and ensuring that information flows smoothly across teams. You may be responsible for preparing reports, following up on action items, and facilitating cross-departmental projects, all while maintaining confidentiality and discretion. Strong organizational and interpersonal skills are key to effectively supporting the partner and helping the broader team operate efficiently.

What cities in California are hiring for Assistant To Partner jobs?

Cities in California with the most Assistant To Partner job openings:

Assistant To Partner jobs near you

Executive Assistant to Founders

San Francisco, CA • On-site

Exa Corporation
501 - 1,000 employees
Learn more about Exa Corporationexternal

Other

Medical, Dental, Vision

Posted 29 days ago

Job description

About Exa
We raised a $250M Series C to build the search engine for AIs. Led by a16z, with existing investors Benchmark, Lightspeed, and YC doubling down, the round brings Exa's valuation to $2.2 billion. Read more
Exa is building a search engine for the AI era. Our Search API currently powers Agents, Fortune 500s and AI labs as we transform an industry that hasn't been disrupted since the 90s. We're a largely SF-based team of ~100 from Harvard, MIT, Meta, Google Research, ex-founders & dropouts alike.
We are rapidly building the most intelligent search engine in history. We're high agency, low-ego, and united by the feeling that this is one of the last problems worth getting right.
Now, we're looking for an in-person Executive Assistant to help our C-suite and team run smoothly from our San Francisco office.
About the Role
In the EA role at Exa, you'll support both our C-suite and broader team with operations, coordination, and scheduling. This is a highly variable, high-trust role where new and unexpected tasks come up often - you'll be the connective tissue between leadership, the team, and the physical office.
This role offers a rare, 30,000-foot view into the inner workings of a hyper growth startup-working directly alongside the CEO and executive team as they scale. You'll be responsible for maximizing the founders' leverage across the entire organization-owning calendars, clearing bottlenecks, and making sure nothing falls through the cracks.
This is an ideal role for someone who thrives in ambiguity, operates with high agency, and wants a front-row seat to building an iconic company.
What You'll Do
  • Own scheduling and calendar management for our founders - anticipate conflicts, protect focus time, and keep the day running smoothly
  • Triage and manage executive communications - know what's urgent, what can wait, and what you can handle directly
  • Coordinate meetings end to end - scheduling, agendas, follow-ups, and making sure the right people are in the right room at the right time
  • Support senior recruiting - coordinate interview scheduling and onsite logistics for leadership and executive-level candidates, ensuring a world-class candidate experience
  • Help plan team events, offsites, and culture moments - from weekly team traditions to company-wide gatherings, you'll help make Exa a place people love to work
  • Continuously improve systems and workflows - you're not just running processes, you're making them better. Bonus if you enjoy automating parts of your own role
  • Handle the unexpected - You're ready for anything and energized by variety and ad-hoc tasks.
Who You Are:
  • 2+ years of experience in operations or in a similar role
  • Excellent communication and organizational skills - you can engage comfortably with leadership, candidates, investors, and partners
  • Strong ownership and ability to operate with little direction
  • Enjoy juggling multiple workstreams and fast-changing priorities
  • Strong people instincts - you know when to step in, how to help, and when to stay out of the way
  • Comfortable in a fast-moving, high-growth startup environment
  • Based in or able to relocate/ commute to San Francisco

This is a full-time, in-person role in San Francisco. In addition to premium healthcare benefits (medical, dental, vision), we also offer fertility benefits and a monthly wellness stipend to all of our employees.
Exa is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, marital status, pregnancy or related conditions, criminal histories consistent with applicable law, or any other basis protected by applicable law.

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