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Assistant To Office Manager Jobs in Florida (NOW HIRING)

Dental Office

Office Manager

Oakland Park, FL · On-site

Our private dental office is seeking an Office Manager to join our dedicated team of dental professionals. We strive to give our patients an outstanding experience from start to finish, and our new ...

Private Dental Office

Office Manager

Oakland Park, FL · On-site

We strive to give our patients an outstanding experience from start to finish, and our new office manager will have the opportunity to make this a reality for each guest. We want to hear from you if ...

Soni Family Practice

Medical Assistant

Davenport, FL · On-site

$15.75 - $20.25/hr

Office Manager Job Summary: We are seeking a proactive and compassionate Medical Assistant to enhance our healthcare team's efficiency and effectiveness in patient care. This role combines ...

Altima Dental Group

Assistant Office Manager

Miami, FL · On-site

Overview Assistant Office Manager Pediatric Traveling Office Manager!! "Open Up" to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on ...

Sioli & Associates PLLC

Legal Office Assistant

Miami, FL

$19.25 - $23.25/hr

Managing and saving all incoming correspondence * Handling billing tasks * Serving as a backup for legal assistants and office services as needed * Copies, sorts, and files records related to office ...

Sioli Alexander Pino

Legal Office Assistant

Miami, FL · On-site

$19.25 - $23.25/hr

Managing and saving all incoming correspondence * Handling billing tasks * Serving as a backup for legal assistants and office services as needed * Copies, sorts, and files records related to office ...

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All JobsTo Office JobsAssistant To Office Manager JobsAssistant To Office Manager Jobs in Florida

Assistant To Office Manager information

What does an assistant to office manager do?

An Assistant to Office Manager provides administrative and organizational support to the office manager and the wider team. Their duties often include scheduling meetings, managing correspondence, maintaining records, ordering office supplies, and helping coordinate office activities. They ensure daily office operations run smoothly and may also assist with onboarding new employees or handling basic accounting tasks. This role requires strong communication, multitasking, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an assistant to office manager?

To thrive as an Assistant to Office Manager, you need excellent organizational skills, attention to detail, and a solid understanding of office procedures, often supported by an associate degree or relevant experience. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic database management is typically required. Strong communication, problem-solving abilities, and a proactive attitude help set top performers apart in this role. These skills are essential for ensuring smooth office operations, supporting management, and maintaining an efficient workplace.

What are some typical challenges faced by an assistant to office manager, and how can they be effectively managed?

As an Assistant to the Office Manager, you may often juggle multiple tasks such as scheduling, coordinating office supplies, and supporting team communication. Balancing urgent requests from various departments can be challenging, especially in fast-paced environments. Effective time management, strong organizational skills, and clear communication are key to handling these challenges. Proactively setting priorities and keeping open lines of communication with both the Office Manager and the wider team can help ensure smooth office operations and reduce stress.

What is the difference between Assistant To Office Manager vs Office Coordinator?

AspectAssistant To Office ManagerOffice Coordinator
Primary RoleSupports Office Manager with administrative tasks and management assistanceCoordinates daily office operations and administrative functions
Required SkillsAdministrative skills, communication, organizationOrganization, multitasking, communication
Work EnvironmentOffice setting, reporting to Office ManagerOffice setting, handling multiple departments
Common Industry UsageBusiness, corporate officesBusiness, corporate offices

While both roles support office functions, the Assistant To Office Manager primarily assists with managerial tasks and strategic support, whereas the Office Coordinator handles day-to-day operations and coordination across departments. The roles often overlap but differ in scope and focus.

What cities in Florida are hiring for Assistant To Office Manager jobs?

Cities in Florida with the most Assistant To Office Manager job openings:

Assistant To Office Manager jobs near you
Infographic showing various Assistant To Office Manager job openings in Florida as of September 2026, with employment types broken down into 95% Full Time, and 5% Part Time. Highlights an 100% In-person job distribution.

Office Manager & Executive Assistant to the CEO

Miami, FL • On-site

Yale Advisors
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Re-posted 25 days ago

Job description

Office Manager & Executive Assistant to the CEO

Yale Realty & Capital Advisors

Position Summary

Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $7B in transactions and is the fastest-growing firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., we provide unmatched expertise to owners and investors nationwide.

We are seeking a reliable, organized, and proactive Office Manager & Executive Assistant to the CEO to keep the office running smoothly and support executive day-to-day needs. This role focuses on office coordination, bill and invoice management, scheduling, conference logistics, and executive support.

This is a full-time, in-office position based in Miami, FL, requiring on-site presence Monday through Friday from 10:00 AM to 6:00 PM.

Responsibilities

Office Management

  • Oversee daily office operations and serve as the main point of contact for office needs
  • Manage office vendors, service providers, and landlord communications
  • Review and submit invoices, recurring bills, and association dues for payment
  • Track office expenses and due dates to ensure timely payments
  • Order and maintain office supplies, equipment, and services
  • Coordinate office maintenance and IT support as needed
  • Manage inbound and outbound mail and shipping
  • Greet visitors and assist with in-office meetings and interviews

Scheduling & Conference Coordination

  • Schedule internal meetings, interviews, and executive appointments
  • Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials
  • Assist with on-site conference support as needed

Executive Assistant to the CEO

  • Manage the CEO’s calendar, meetings, and scheduling priorities
  • Coordinate domestic travel, accommodations, and transportation
  • Prepare itineraries and assist with logistics for conferences, meetings, and events
  • Assist with occasional errands and daily tasks to support a smooth workflow
  • Handle confidential and time-sensitive information with discretion
Qualifications
  • Previous experience in an office manager, executive assistant, or administrative support role
  • Experience in real estate or a professional services environment is a plus
  • Strong organizational and time-management skills with the ability to multitask
  • Proficiency in Microsoft Office and Google Workspace
  • Adobe Creative Suite experience is a plus
  • Clear, professional written and verbal communication skills
  • Friendly, dependable, and proactive demeanor
  • High attention to detail and strong follow-through
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