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Assistant To Bookkeeper Jobs in Rhode Island (NOW HIRING)

Robert Half

Bookkeeper

Providence, RI · On-site

$26.60 - $30.80/hr

This contract-to-permanent opportunity is ideal for someone who brings strong full-charge ... Support payroll processing activities and assist with payroll tax filings for review by accounting ...

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Venda Ravioli Inc

BOOKKEEPER

Providence, RI · On-site

... to verify the integrity of accounts. * Record journal entries accurately and timely. * Assist in ... Proficient in double-entry bookkeeping principles. * Understanding of GAAP standards and their ...

Robert Half

Full Charge Bookkeeper

Middletown, RI · On-site

$70K - $75K/yr

We are looking for an experienced Full Charge Bookkeeper to support day-to-day accounting ... Maintain complete and accurate financial records, assist with bank-related transactions, and help ...

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CRAMIK ENTERPRISES INC

Be Seen First

Inventory Control Assistant

Westerly, RI · On-site

$35K - $45K/yr

This role involves frequent collaboration with various departments to ensure inventory data ... in Bookkeeping * 1+ years of experience Working in a Manufacturing setting * Proficiency in ...

Robert Half

Business Manager - Medical

Providence, RI · On-site

$26.60 - $30.80/hr

Compare registered nurse placement details with prior work history records to confirm consistency and support informed business decisions. * Assist with bookkeeping tasks such as maintaining ...

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All JobsTo Bookkeeper JobsAssistant To Bookkeeper JobsAssistant To Bookkeeper Jobs in Rhode Island

Assistant To Bookkeeper information

What does an assistant to bookkeeper do?

An Assistant to Bookkeeper supports the bookkeeper or accounting department by performing tasks such as data entry, filing financial documents, reconciling accounts, and processing invoices. They help maintain accurate financial records, assist with bank statement reviews, and may communicate with vendors or clients regarding payments. This role ensures the bookkeeping process runs smoothly and efficiently, often handling routine but essential financial tasks under the supervision of a bookkeeper or accountant.

What are the key skills and qualifications needed to thrive as an assistant to bookkeeper?

To thrive as an Assistant To Bookkeeper, you need solid numerical skills, attention to detail, and a basic understanding of accounting principles, often supported by a high school diploma or relevant coursework. Familiarity with accounting software like QuickBooks, spreadsheets, and office management systems is typically required. Strong organizational skills, reliability, and effective communication help ensure accurate record-keeping and smooth collaboration with team members. These skills are essential for maintaining financial accuracy and supporting the efficient operation of the bookkeeping process.

How does an assistant to bookkeeper typically collaborate with other departments within a company?

An Assistant to Bookkeeper often works closely with various departments such as sales, purchasing, and human resources to gather and verify financial information. This collaboration ensures that invoices, expense reports, and payroll data are accurate and up to date. Regular communication with these teams helps streamline the bookkeeping process and supports timely financial reporting. Building strong working relationships across departments can also provide valuable insight into the company's operations and enhance the accuracy of financial records.

What is the difference between Assistant To Bookkeeper vs Bookkeeper?

AspectAssistant To BookkeeperBookkeeper
CredentialsHigh school diploma, some accounting coursesHigh school diploma, accounting certification preferred
Work EnvironmentOffice setting, supporting bookkeeping tasksOffice setting, managing full bookkeeping responsibilities
ResponsibilitiesData entry, basic support tasksRecording transactions, reconciliations, financial reports

The Assistant To Bookkeeper typically supports the bookkeeper with basic tasks and data entry, requiring less experience and responsibility. The bookkeeper handles comprehensive financial record-keeping and reporting. Both roles are essential in accounting teams, but the bookkeeper has a broader scope of duties and often requires more experience or certifications.

Are assistant to bookkeepers in demand in 2026?

Assistant to bookkeepers are expected to remain in demand through 2026 as businesses continue to require support with financial record-keeping, data entry, and basic accounting tasks. Strong organizational skills and proficiency with accounting software like QuickBooks can enhance job prospects in this role.

What is an entry-level assistant to bookkeeper?

An entry-level assistant to a bookkeeper is an individual who supports bookkeeping tasks such as data entry, invoice processing, and record keeping. This role typically requires basic knowledge of accounting software like QuickBooks and may involve clerical duties, with opportunities for on-the-job training and skill development.

What cities in Rhode Island are hiring for Assistant To Bookkeeper jobs?

Cities in Rhode Island with the most Assistant To Bookkeeper job openings:

Assistant To Bookkeeper jobs near you

Bookkeeper/Administrative Assistant (PT 25-30 hrs. Onsite Only)

Warren, RI • On-site

AMERICAN ECOTECH LC
Environmental Consulting Services • 11 - 50 employees
Learn more about AMERICAN ECOTECH LCexternal

$19 - $25.25/hr

Part-time

Re-posted 6 days ago

Job description

Bookkeeper/Administrative Assistant (PT 25 hrs., Onsite) 

Warren, RI
Part-Time |25-30 Hours Per Week

We are seeking a reliable and detail-oriented Bookkeeping Administrative Assistant to support daily bookkeeping, billing, and administrative operations. This position plays an important role in the day-to-day financial and office functions of the business by entering invoices and bills into QuickBooks, applying customer payments, monitoring outstanding balances, maintaining accurate records and filing systems, and assisting with customer and vendor communications.

The ideal candidate is organized, dependable, and comfortable managing multiple responsibilities in a fast-paced small business environment. Previous bookkeeping and administrative experience is required, along with proficiency in QuickBooks and general office systems. This position works closely with and reports directly to the Finance Manager to support daily operational and financial needs.

We are looking for someone who is adaptable, highly organized, and able to work independently while maintaining a high level of accuracy, professionalism, and accountability.

Responsibilities

  • Perform daily bookkeeping activities using QuickBooks Desktop
  • Enter bills and maintain accurate financial records
  • Receive, record, and apply customer payments
  • Process and track vendor payments
  • Manage inventory records, including tracking inventory levels, receipts, usage, and adjustments
  • Maintain accurate inventory data within QuickBooks, including item setup, stock quantities, and inventory transactions
  • Assist with inventory purchasing, vendor coordination, reorder tracking, and monitoring of stock availability 
  • Support inventory reporting and provide visibility into inventory status, usage, and discrepancies
  • Monitor and follow up on outstanding balances and past-due accounts
  • Maintain customer and account information within QuickBooks and Zoho CRM
  • Assist Project Managers with administrative, billing, and project-related support tasks
  • Maintain organized digital and physical filing systems
  • Provide general administrative and office support as needed
  • Communicate professionally with customers and vendors regarding billing and account status
  • Support daily operational and administrative activities as assigned
  • Handle confidential financial and business information with discretion
  • Maintain a high level of accuracy, organization, and attention to detail in all work performed

Qualifications

  • Previous bookkeeping, billing, or administrative support experience required
  • Proficiency in QuickBooks is required
  • Prior Inventory Management experience preferred
  • Previous CRM experience required; experience with Zoho CRM preferred
  • Strong organizational, communication, and time management skills
  • Highly detail-oriented with a strong focus on accuracy and follow-through
  • Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment
  • Proficiency in Microsoft Office, including Excel, and general computer systems
  • Ability to work independently while maintaining professionalism and accountability
  • Strong problem-solving skills and ability to handle sensitive information with discretion

Physical Requirements

  • Ability to sit, stand, walk, bend, and move throughout the office as needed
  • Ability to lift and carry office materials and packages up to 20 pounds on an occasional basis
  • Ability to work at a computer and use standard office equipment for extended periods of time
  • Manual dexterity required for filing, paperwork, typing, and data entry tasks
  • Ability to communicate clearly and professionally in person, by phone, and through email
  • Ability to maintain focus, accuracy, and attention to detail in a fast-paced office environment

Position Details

  • Part-time position: 25 hours per week
  • Monday–Friday daytime schedule
  • Position is fully onsite and based in Warren, Rhode Island