Assistant Text Editor Jobs in Illinois (NOW HIRING)

About the Opportunity

The Medical Editor is assigned to support the Editorial Services team, servicing Group client accounts, and partnering with Medical & Scientific Services, Project Management, Account Services, and Creative Services teams to ensure Citrus deliverables meet the highest standards of quality and accuracy.

The Medical Editor is responsible for quality assurance throughout project lifecycles, providing proofreading, copyediting, styling, and formatting services for the full range of client deliverables on assigned accounts. Formats may include Word documents, PowerPoint presentations, Creative layouts, and digital or multimedia content. This role also includes adoption, implementation, and maintenance of new processes and technologies, and other responsibilities as designated. Core responsibilities and qualifications are noted as follows.

Core Responsibilities

Editorial Review

• Edit for flow and structure, copyedit, and style all forms of deliverables for medical affairs, commercial, payer and patient communications, and publications teams. Examples of deliverables include (but are not limited to) manuscripts, EndNote libraries, figures, abstracts, posters, oral presentations, slides, meeting materials, brochures, mailings and handouts, video scripts, websites, and other print and digital assets
• Conduct pre- and post-Creative review for all Creative assets at defined stages of the project lifecycle
• Proofread Creative poster layouts against poster templates and congress guidelines, annotate amends for Creative, and/or incorporate text changes into layout
• Assist in the development and maintenance of style guidelines for client accounts that meet with client standards and expectations; align with client corporate and brand style guidelines, agency style guidelines, American Medical Association (AMA) Manual of Style, and all Citrus editorial, publication, and ethical procedures
• Identify project areas that may require expertise from other team members and elicit input as appropriate
• Assist colleagues with editorial problem-solving, troubleshooting, and brainstorming

Coordination Support

• Key responsibilities include coordination of essential editorial tools and processes, including (but not limited to) coordinating project intake, managing article ordering and tracking, maintaining accurate bibliographies and reference libraries, and overseeing congress calendars and standards to support quality assurance and efficiencies in delivery
• Collaborate with senior-level editors to obtain comprehensive project briefs, querying as necessary for clarity and understanding of requirements, due dates, and budget constraints; safeguard scope of delivery, timelines, and resourcing; communicate progress, risks, and dependencies
• This role requires strong organizational skills, attention to detail, and effective collaboration with cross-functional stakeholders

Qualifications

• Bachelor's degree and 2-3 years of progressive professional medical or science editing experience
• The following active credentials are considered a plus: Editor in the Life Sciences (ELS), Certified Medical Publication Professional (ISMPP CMPP)
• Strong familiarity with MS Office Suite (especially Word, PowerPoint, and Excel), Adobe Creative Suite (especially Acrobat), EndNote, GraphPad Prism, and medical literature databases (eg, PubMed)
• Strong familiarity with the following is considered a plus: Veeva annotations; Google analytics, SEO strategies; copyright requirements and familiarity with requesting and purchasing figure/table use permissions
• Experience in mock journal and congress submissions and in collating a list of requirements needed for submission
• Experience in submitting abstracts to congresses and manuscripts to journals
• Ability to prioritize projects, collaborate on team projects, and coordinate and execute multiple tasks in a fast-paced environment to serve many therapeutic teams and meet project goals
• Ability to acquire relevant information from a variety of sources (eg, published style manuals, journal guidelines, and literature searches) and maintain accurate records of sources
• Excellent knowledge of grammar, usage, and medical writing style guidelines (such as the AMA Manual of Style)
• Familiarity with general scientific and medical concepts and ability to grasp more complex scientific and medical applications
• Ability to work independently and as part of a collaborative team
• Effective attention to detail and accuracy
• Ability to identify key issues and creatively and strategically overcome challenges
• Ability to think analytically and to effectively plan, prioritize, and execute assigned tasks
• Expert verbal and written communication skills
• High level of integrity, confidentiality, and accountability