Assistant Swoogo Jobs (NOW HIRING)

Position Summary:
We are seeking a detail-oriented and highly organized Accountant/Bookkeeper to manage core financial operations with a strong emphasis on Accounts Payable, bank reconciliations, and credit card reconciliations. This role is critical to ensuring the accuracy, completeness, and timeliness of financial records and supporting the overall financial health of the organization.

Key Responsibilities

Accounts Payable:

• Process vendor invoices accurately and in a timely manner
• Review, code, and enter invoices into the accounting system
• Ensure proper approvals are obtained prior to payment
• Process employee and chapter reimbursements
• Prepare and execute weekly payment runs (ACH, checks, wire transfers)
• Maintain vendor records and ensure W-9 and compliance documentation is up to date
• Respond to vendor inquiries and resolve discrepancies or billing issues
• Monitor aging reports and ensure timely payments to avoid late fees

Account Receivable:

• Reconcile Swoogo revenue reports with QBs for all chapter's event
• Reconcile Swoogo revenue reports with QBs for all other FSI & AMAA events
• Review AR aging summary and follow up with appropriate sales people for collection
• Review and manage all marketing agreements for proper billings
• Create a breakdown and a schedule for all invoices related to one agreement

Bank Reconciliations:

• Investigate and resolve discrepancies, including outstanding checks and deposits
• Perform monthly bank reconciliations
• Ensure all transactions are properly recorded and supported
• Work closely with other employees to identify missing entries
• Maintain organized documentation for audit purposes

Credit Card Reconciliations:

• Reconcile corporate credit card and other merchant accounts monthly
• Review employee expense reports and ensure proper coding and documentation
• Identify and flag unauthorized or unusual transactions
• Ensure timely submission and recording of receipts and supporting documents
• Work with employees to resolve discrepancies and enforce expense policies

General Accounting Support:

• Assist with month-end and year-end close processes
• Prepare journal entries related to AP and reconciliations
• Maintain accurate and organized financial records
• Manage and process sales commissions for individuals
• Prepare and send monthly AR aging to sales team
• Continuously identify opportunities to improve processes and controls
• Manage cash and remote deposits on a weekly basis

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 2+ years of experience in bookkeeping or accounting, with strong AP and reconciliation experience
• Proficiency in accounting software (QuickBooks Online)
• Strong Excel skills and attention to detail
• Excellent organizational and time management skills
• Ability to handle sensitive financial information with integrity and confidentiality

• Strong problem-solving and analytical skills
• Ability to work independently and meet deadlines