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Assistant Staffing Coordinator Jobs (NOW HIRING)

Assisting Hands

Assistant Staffing Coordinator

CA · On-site

$23/hr

The Assistant Staffing Coordinator supports efforts to match caregivers with clients based on needs, preferences and skill set. This position involves extensive telephone work and interaction with ...

Grace At Work LLC

Staffing Coordinator

Bedford, IN · On-site

$16.50 - $21.25/hr

Responsibilities: * Assist staffing manager with staffing needs * Maintain personnel records, in compliance with HR regulations * Communicate coordination of services with patients, co-workers, and ...

Grace At Work LLC

Staffing Coordinator

Bedford, IN · On-site

$16.50 - $21.25/hr

Responsibilities: * Assist staffing manager with staffing needs * Maintain personnel records, in compliance with HR regulations * Communicate coordination of services with patients, co-workers, and ...

Bayview Healthcare

Staffing Coordinator

Leesburg, FL · On-site

$15.75 - $20.50/hr

Staffing Coordinator / CNA (Certified Nursing Assistant) We are seeking an excellent CNA (Certified Nursing Assistant) to be our Staffing Coordinator in our skilled nursing facility located in the ...

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How much do assistant staffing coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for assistant staffing coordinator in the United States is $18.69, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.88 per hour, depending on experience, location, and employer.

What is an assistant staffing coordinator?

Assistant Staffing Coordinators are professionals who support the staffing operations of an organization. They help recruit, schedule, and place employees according to company needs, ensuring that all shifts are adequately covered. Their duties often include maintaining staffing records, communicating with staff about schedules, and assisting with onboarding or compliance processes. This role is essential in industries like healthcare, hospitality, and manufacturing, where proper staffing is critical to smooth operations.

What are the key skills and qualifications needed to thrive as an assistant staffing coordinator?

To thrive as an Assistant Staffing Coordinator, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by an associate's or bachelor's degree. Familiarity with HR software, scheduling systems, and Microsoft Office is typically required, and certification such as SHRM-CP can be advantageous. Excellent communication, problem-solving abilities, and the capacity to multitask make candidates stand out in this role. These skills and qualities are crucial for efficiently managing staffing logistics and ensuring adequate coverage in fast-paced environments.

What are some common challenges faced by assistant staffing coordinators, and how can they be managed effectively?

Assistant Staffing Coordinators often face challenges such as managing last-minute schedule changes, maintaining clear communication between staff and management, and ensuring adequate shift coverage, especially during peak times or staff shortages. Effective time management, strong organizational skills, and proactive communication are key to overcoming these challenges. Building strong relationships with staff members and using scheduling software can also help streamline the process and minimize disruptions.

What is the difference between Assistant Staffing Coordinator vs Staffing Coordinator?

AspectAssistant Staffing CoordinatorStaffing Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; relevant certifications optional
Work EnvironmentSupportive team setting, often in healthcare, retail, or staffing agenciesMainly in staffing agencies, healthcare facilities, or corporate HR departments
ResponsibilitiesAssists with scheduling, candidate screening, and administrative tasksManages full staffing processes, interviews, and client communication

The Assistant Staffing Coordinator typically supports the Staffing Coordinator by handling administrative and scheduling tasks. The Staffing Coordinator takes on more responsibility in managing the entire staffing process, including candidate selection and client relations. Both roles require similar credentials and work in related environments, but the Staffing Coordinator has a broader scope of duties.

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Assistant Staffing Coordinator jobs near you

Assistant Staffing Coordinator

San Juan Capistrano, CA • On-site

Assisting Hands Irvine & Dana Point
See more jobs at Assisting Hands Irvine & Dana Pointexternal

$19.50 - $26.50/hr

Other

Posted 6 days ago

Job description

Benefits:

Opportunity for advancement

About You:

You have at least 1 year of staffing experience in a senior service or other setting. You are compassionate and personable and desire to make a difference in the community. You are an out-of-the-box creative thinker able to match caregivers and clients based on needs and preferences. You are excited about joining a small but mighty entrepreneurial team in a young business with an opportunity to roll up your sleeves and grow your career. If this sounds like you, then becoming a part of the Assisting Hands® Irvine & Dana Point family could be for you!

About Us:

Assisting Hands® Irvine & Dana Point is an independently owned home care business located in San Juan Capistrano, CA. Assisting Hands® grew out of a desire to offer clients highly personalized non-medical in-home care, assisting the elderly, disabled and others needing support to maintain their quality of life. We care deeply about the families who entrust us with their loved ones’ care and about our frontline caregivers who truly are the stars of the show. It’s a juggling act for sure, but we strive daily to meet needs and ensure the highest satisfaction both externally and internally!

Job Description:

This position is primarily responsible for supporting the recruitment of high quality candidates and staffing and scheduling services for the Assisting Hands® Irvine & Dana Point office. The Assistant Staffing Coordinator supports efforts to match caregivers with clients based on needs, preferences and skill set. This position involves extensive telephone work and interaction with caregivers, clients, and other health care professionals. The Assistant Staffing Coordinator also responds to inquiries from prospective clients to effectively increase our client base.

Education:

Associates or Bachelor’s Degree preferred. High School Diploma/GED required. CNA in good standing a plus.

Qualifications:

Excellent telephone, interpersonal, and relationship building skills. Must be well-organized, able to multi-task and have excellent attention to detail in a flex-paced environment. This position requires at least 1 year of experience in staffing or customer service, preferably in a senior service or health care setting. Must be an efficient and effective problem solver and able to work independently.

Reports to: Owner/Administrator

Primary Duties:

Assists with management of job posts, and tracks applicant progress across multiple platforms.

Supports interviews, selection, and onboarding of new caregivers.

Assists with management of matching appropriate caregivers to client cases based on personality, availability, experience, and skill set.

Aids in ensuring all cases are covered and gets involved in arranging for substitute/back-up coverage as necessary. This could include emergency coverage by the incumbent.

Supports the handling/resolution of caregiver issues, problems, and scheduling changes.

Helps identify sources for recruiting potential caregivers, such as new job boards, job fairs, open houses, etc.

Provides information about services to prospective clients.

Responsible for maintaining caregiver and client files and keeping them up to date.

Ensure CDSS compliance requirements are met and documented for all caregivers.

Serves as the backup point of contact for clients, caregivers, and associated service providers.

Works in partnership with management to support caregivers and help resolve attendance or performance issues.

Works closely with Administrator to ensure that hours and pay rates are correct for payroll and billing rates are appropriate for invoicing.

Participates in on-call rotation (evening & weekends)

Hours: 8:30 AM – 5:00 PM, Monday through Friday

FLSA Status: Hourly, Non-Exempt

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