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Assistant Secretary Jobs in Milan, TN (NOW HIRING)

Union University

Residence Life Secretary

Jackson, TN · On-site

The Residence Life Secretary primarily assists the Dean of Student Life/Director of Residence Life ... With the Assistant Director for Residence Life, assist with student housing communication ...

STI

Administrative Services Assistant

Jackson, TN · On-site

Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered. Grant management ...

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Assistant Secretary information

See Milan, TN salary details

$8

$20

$54

How much do assistant secretary jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for assistant secretary in Milan, TN is $20.57, according to ZipRecruiter salary data. Most workers in this role earn between $13.89 and $21.68 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What cities near Milan, TN are hiring for Assistant Secretary jobs?

Cities near Milan, TN with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Milan, TN as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,787 per year, or $20.6 per hour.

Residence Life Secretary

Jackson, TN • On-site

Union University
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Union Universityexternal

Full-time

Re-posted 9 days ago

Job description

Position Details
Position Information
Position Title
Residence Life Secretary
Position Number
S220PD
Branch
Student Life (BR)
Division
Dean for Student Life (DIV)
Department
Residence Life
Location
Jackson
FLSA
Non-Exempt
Job Summary
This full-time position is a vital part of the Student Life team and provides support for the department of Residence Life. The Residence Life Secretary primarily assists the Dean of Student Life/Director of Residence Life, Residence Life staff, and assists with other Student Life departments as needed.
About Union University
Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation's premier Christian universities.
Essential Job Duties
Residence Life (Primary Responsibilities)
  • Serve as receptionist to the office of Residence Life by greeting visitors, warmly providing information, and directing visitors to other personnel as needed.
  • With the Assistant Director for Residence Life, assist with student housing communication, applications, and assignments, being involved in all steps of the process beginning with newly accepted students to when they no longer live on campus.
  • Help prepare for and facilitate the Residence Life aspect of New Student Move-In Day and the Residence Life orientation meeting.
  • Oversee Warmath Family Housing, Graduate Housing, employee housing, and intern housing initial inquiries, applications and check-in procedures.
  • Manage the Bowld Commons Reservations system.
  • Manage the Guest Suite Reservations calendar and cleaning schedule.
  • Coordinate the planning for Family Weekend, being available throughout the weekend to assist when needed.
  • Coordinate the planning of the annual Growing Healthy Relationships seminar, being available throughout the weekend to assist when needed.
  • Maintain the Residence Life website.
  • Prepare reports and correspondence as directed.
  • Compile list of groups/individuals requests for early arrivals to campus.
  • Process and maintain website for off-campus housing opportunities.
  • Process and maintain website for off-campus housing opportunities.
  • Submit work orders to Facilities Management as needed.
  • Work with University Services to design and print Residence Life materials.
  • Track and record housing and occupancy data.
  • Assist the Residence Directors with the planning and operations for the Rising High School Seniors program.
  • Assist the Dean of Student Life with office support, including communication, meeting requests, and other administrative assistance.

General Duties
  • Answer incoming calls and relay them to the appropriate office if there are further questions.
  • Respond to Residence Life email in a timely manner.
  • Prepare requisitions for Residence Life needs.
  • Occasional event support is need after regular office hours.
  • Other duties as assigned.

Other Job Duties
Required Qualifications
Graduation from an accredited college or university with a bachelor's degree.
Preferred Qualifications
Christian Requirement
Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, Core Values, and Statement of Faith, and articulate a Christian worldview in their work and life.
Posting Detail Information
Posting Number
S284P
Special Instructions to Applicants

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