Assistant Project Controller Jobs in Philadelphia, PA

Champion Your Future with Tarkett Sports and Anchor Management Group

Build your career with a world leader in sports construction and surfacing.

We are seeking an Assistant Project Manager to support our team at Anchor Management Group, experts in vertical construction and project management. Delivering end-to-end design-build capabilities for elite facilities, Anchor Management Group specializes in Feasibility Studies, Master Planning, Engineering, Design-Build, Pre-Construction, and Construction Management services.

This role will be based in Conshohockem, PA and report to the Assistant Project Manager. The Assistant Project Manager provides critical administrative and project coordination support to construction teams, ensuring projects move efficiently from contract execution through design, construction, and project closeout. This position serves as a key liaison between project managers, field leadership, clients, subcontractors, and vendors while maintaining project documentation, schedules, reporting, and financial records.

Anchor Management Group is part of Tarkett Sports. Born from an entrepreneurial spirit and driven to find better solutions, we challenge the status quo and continue to change the game for athletes and facility owners-pioneering innovations that have reshaped entire industries.

Our team is made up of the most experienced and knowledgeable experts in the field. From architectural design and full-scope construction to a comprehensive portfolio of industry-leading sports surfacing solutions, we lead with passion, pride, and purpose.

Trusted at every level, from professional stadiums to local community venues, Tarkett Sports is at the surface of over 80,000 installations - highlighted by projects in the NFL, CFL, MLS, and renowned NCAA Division I programs.

Join the team behind renowned names like Anchor Management Group, FieldTurf, Beynon Sports, ClassicCourt, GrassMaster, Tarkett Sports Indoor, and Tarkett Sports Construction. Help us build the next world-class venue.

What You'll Do

As an Assistant Project Manager, you'll provide essential project coordination and administrative support that helps keep construction projects organized, compliant, and on schedule from kickoff through completion.

Project & Administrative Support

• Support Project Managers and Construction Managers with daily project administration.
• Assist with project setup, including project files, schedules, tracking logs, and project management systems.
• Maintain and update project information within Salesforce, Procore, and other business systems.
• Prepare, review, and distribute project documentation, including contracts, subcontracts, change orders, transmittals, correspondence, and meeting materials.
• Track project milestones, deliverables, and critical deadlines.

Document Control & Reporting

• Maintain accurate and organized electronic and physical project records.
• Manage document control processes, including submittals, RFIs, drawings, revisions, approvals, and project correspondence.
• Ensure project documentation is properly version controlled and distributed to the appropriate stakeholders.
• Assist with project reporting, dashboards, logs, and status updates.

Financial & Contract Administration

• Support project cost tracking, purchase orders, sales orders, invoices, and change order documentation.
• Assist with monthly reporting, billing support, and lien waiver collection.
• Coordinate with accounting and project teams to ensure timely processing of invoices and payments.
• Track subcontractor and vendor compliance documentation, including insurance certificates, contracts, and safety requirements.

Communication & Coordination

• Coordinate communication between project teams, clients, subcontractors, vendors, and internal stakeholders.
• Schedule and coordinate meetings, site visits, project reviews, and conference calls.
• Prepare agendas, document meeting minutes, and follow up on action items.
• Respond to project-related administrative inquiries and support requests.

Project Execution & Closeout

• Monitor project progress and communicate regularly with project teams, customers, and sales personnel.
• Support permitting activities, RFI tracking, and project documentation requirements.
• Assist with proposal development, including Requests for Proposals (RFPs) and Statements of Qualifications (SOQs).
• Ensure project closeout documentation is completed accurately and projects are closed in a timely manner.

What You Need for Success

Education & Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2-5 years of administrative, project coordination, construction, engineering, or related project-based experience.
• Experience supporting construction, engineering, architecture, or project management teams preferred.

Technical Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with project management and document control systems such as Procore, SharePoint, Bluebeam, Primavera, or similar platforms preferred.
• Experience with Foundation, Syspro, Salesforce, or similar business systems is a plus.
• Strong organizational, documentation, and record-management skills.

Professional Competencies

• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently and collaboratively in a fast-paced construction environment.
• Customer-focused mindset with strong problem-solving and organizational abilities.
• Ability to adapt to changing priorities and support multiple projects concurrently.

Core Competencies

• Customer Focus
• Results Orientation
• Leadership
• Collaborative Working
• Analysis & Decision-Making
• Interpersonal Effectiveness
• Organizing & Planning

What You Can Expect

• A culture built on teamwork, respect, and entrepreneurial spirit
• Leadership that invests in your growth and career development
• Opportunities to take on new challenges, cross-train, and expand your skillset
• Recognition and rewards for your contributions and achievements
• A fast-paced, sports-driven environment where your work makes an impact
• Exposure to high-profile construction projects and industry-leading sports facilities
• Opportunities to develop your project management and construction expertise

Sounds Like Your Kind of Team?

If you're ready to bring your organizational skills, attention to detail, and passion for construction project management to a company that champions your future, we want to hear from you.

What We Offer

• Benefits Package

• Matching retirement savings plan*

• Paid time off

• Additional offerings may apply and will be discussed during hiring process

*If applicable

Responsible Manufacturing - Protecting Our Planet for the Future

• EcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence.

• Goal Zero - commitment to diverting job site and manufacturing waste from landfill.

• Industry-leading manufacturing systems certified to ISO 9001 (quality), ISO 14001 (environmental), and ISO 45001 (health & safety).

• Leading recycling and material regeneration through two owned and operated facilities.

Who We Are:

Tarkett Sports is a world leader in sports construction and surfacing, providing architectural design, full-scope construction services, and a comprehensive portfolio of industry-leading sports surfacing solutions.

Trusted by leading programs at every level, we're proud to deliver a seamless turnkey experience for our clients.

• Over 80,000 Installations Worldwide

• Over 25 Years of Experience

• Collection of Leading Solutions

• One Answer for Your entire Facility

https://tarkettsports.com/en-na

Tarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.