Assistant Program Leader Jobs in New Westminster, BC

Who We Are

Clark Wilson is a leading, innovative law firm in British Columbia with a long-standing reputation for excellence. For over 100 years, we have built a strong culture of collaboration, inclusivity, and excellence by fostering strong relationships, delivering exceptional service, and empowering our people to succeed.

We are committed to creating a workplace where people enjoy coming to work every day and have opportunities to grow, contribute, and build meaningful careers.

How You'll Help Us Better Serve Our Clients

We are looking for an experienced and highly organized Legal Assistant to join our Employment & Labour group, with a focus on litigation and dispute-related matters.

Working closely with lawyers in the group, you will provide comprehensive legal administrative support across a variety of employment-related litigation matters. You will play an important role in keeping files organized, managing deadlines and court requirements, preparing legal documents, and ensuring our lawyers and clients receive responsive and efficient support.

This role is well suited to someone who enjoys litigation, thrives in a fast-paced environment, and takes pride in staying one step ahead.

What You'll Be Doing

Litigation & File Management

• Provide legal administrative support to lawyers practicing in employment and labour litigation.
• Open, organize, maintain, and close client and matter files in accordance with firm procedures.
• Maintain litigation bring-forward systems and monitor important deadlines, limitation dates, court appearances, examinations for discovery, mediations, and other key dates.
• Prepare and maintain electronic and physical litigation files, ensuring documents and correspondence are organized and easily accessible.
• Coordinate the preparation and organization of materials for discoveries, mediations, arbitrations, hearings, and trials.
• Assist with preparing document briefs, books of authorities, affidavits of documents, and other litigation materials.

Document Preparation & Court Procedures

• Draft, prepare, revise, format, and proofread correspondence, pleadings, court forms, notices, affidavits, applications, and other legal documents from precedents or lawyer instructions.
• File and serve court documents in accordance with applicable rules and procedures.
• Maintain familiarity with the BC Supreme Court Civil Rules and applicable filing and service requirements.
• Coordinate with court registries, process servers, opposing counsel, clients, experts, and other external parties as required.
• Ensure documents are accurate, properly formatted, and completed within required deadlines.

Lawyer & Client Support

• Manage lawyer calendars, appointments, meetings, court appearances, and other commitments.
• Coordinate meetings, discoveries, mediations, hearings, and other litigation-related appointments.
• Communicate professionally with clients, opposing counsel, courts, and other stakeholders.
• Assist with incoming correspondence and ensure time-sensitive matters are appropriately prioritized.
• Anticipate lawyer and file needs and proactively follow up on outstanding items.

Administrative & Billing Support

• Prepare and process monthly client billings, including reviewing and editing prebills as required.
• Assist with time entry, expense processing, cheque requisitions, and other administrative tasks.
• Maintain client contact information and matter records within firm systems.
• Prepare engagement documentation and assist with conflict and file-opening processes.
• Perform other administrative and practice-support duties as required.

How You'll Be a Great Fit for This Role

• graduate of an accredited Legal Administrative Assistant program or relevant experience;
• a minimum of 3 years of experience as a Legal Administrative Assistant - transactional experience an asset;
• strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
• excellent verbal and written communication skills;
• excellent organizational skills and attention to detail;
• the ability to prioritize a high volume of tasks and competing priorities;
• a client-centered approach with a commitment to providing outstanding service;
• the ability to follow instructions and adhere to strict deadlines;
• dedicated to providing service beyond expectation; and
• the ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands.

We recognize that experience can come in different forms. If this opportunity interests you but you don't meet every qualification, we still encourage you to apply.

What We Offer

The expected salary range for this role is likely to be between $55,000 and $75,000, with the final salary determined based on the successful candidate's experience, qualifications, skills, and internal equity.

In addition, we provide a comprehensive benefits package designed to support you at work and outside of work, including:

Health and Wellness Coverage:Medical, dental, vision, prescription drug coverage, paramedical services, mental health supports, life insurance, and emergency medical coverage while travelling.

Mental Health and Wellbeing:Access to mental health practitioners and wellness supports through our benefits plan and Health and Wellness Spending Account.

Pregnancy and Parental Leave Support:Top-up benefits to 100% of salary for a portion of your leave.

Health and Wellness Spending Account:Flexible coverage you can use in the way that works best for you, from fitness classes and wellness supports to pet care expenses.

Time Away:Generous vacation, along with five personal days each year.

Community and Culture:Weekly socials, team-building events, Employee Appreciation Week, and opportunities to give back through firm-supported initiatives.

Professional Growth:Training, resources, and opportunities to support your continued development.

Referral Program:Bonuses for successful employee referrals.

How to Apply

Click the blue "Careers" button to submit your application.

Clark Wilson LLP is proud to be an equal opportunity employer.

Diversity, inclusion, and respect are fundamental to our culture-we don't just celebrate them, we rely on them to drive innovation, foster belonging, and grow together.

To learn more about what it's like to work at Clark Wilson, visit our CareersPage

We thank all applicants for their interest. Only those selected for an interview will be contacted.