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Assistant Position Jobs in Marcola, OR (NOW HIRING)

HIV Alliance

Executive & Program Assistant

Eugene, OR · On-site

$22 - $23.32/hr

This position isjointly supervised by the Executive Director and Senior Program Director andassists ... The Assistant is theadministrative support for the agencies 340B program and clinicalprograms.

Campus Advantage

Community Assistant

Eugene, OR · On-site

$15.05/hr

Community Assistant Position Type: Part-time / Hourly /On-Site Compensation: $15.05 The Community Assistant (CA) role is a tremendous leadership and career development opportunity that goes far ...

Yugo

Community Assistant

Eugene, OR · On-site

$15.05/hr

Community Assistant Position Type: Part-time / Hourly /On-Site Compensation: $15.05 The Community Assistant (CA) role is a tremendous leadership and career development opportunity that goes far ...

Yugo

Community Assistant

Eugene, OR · On-site

$15.05/hr

Community Assistant Position Type: Part-time / Hourly /On-Site Compensation: $15.05 The Community Assistant (CA) role is a tremendous leadership and career development opportunity that goes far ...

Campus Advantage

Community Assistant

Eugene, OR · On-site

$15.05/hr

Community Assistant Position Type: Part-time / Hourly /On-Site Compensation: $15.05 The Community Assistant (CA) role is a tremendous leadership and career development opportunity that goes far ...

Centricity Research

Community Assistant

Eugene, OR · On-site

$15.05/hr

Community Assistant Position Type: Part-time / Hourly /On-Site Compensation: $15.05 The Community Assistant (CA) role is a tremendous leadership and career development opportunity that goes far ...

Vetcor

Veterinary Assistant

Springfield, OR · On-site

$16.25 - $20.50/hr

Position Details Role: Veterinary Assistant/Veterinary Receptionist Hybrid Status: Full-Time Salary: Negotiable and based on experience Benefits Highlights Financial Rewards that Grow with You: A ...

Q Street Animal Hospital

Veterinary Assistant

Springfield, OR · On-site

$16.25 - $20.50/hr

Position Details Role: Veterinary Assistant/Veterinary Receptionist Hybrid Status: Full-Time Salary: Negotiable and based on experience Benefits Highlights Financial Rewards that Grow with You: A ...

vcco

Nurse Assisant Class - Lebanon

Lebanon, OR · On-site

Instant opportunity for interview for CNA position at Oregon Veterans Home after completion of class. Why Oregon Veterans Home: * Start making money right away, while you are waiting to take the ...

CRST

CDL A Owner Operator Truck Driver

Eugene, OR

$8.0K - $10K/wk

Driver assist position - loading and unloading freight Compensation & Benefits: * Tolls are 100% paid * Fuel discount $0.18 per gallon * Top 25%* of contractors gross $8,000 to $10,000/wk or more to ...

CRST

CDL A Owner Operator Truck Driver

Eugene, OR · On-site

$8.0K - $10K/wk

Driver assist position - loading and unloading freight Compensation & Benefits: * Tolls are 100% paid * Fuel discount $0.18 per gallon * Top 25%* of contractors gross $8,000 to $10,000/wk or more to ...

CRST

CDL A Lease Purchase Truck Driver

Eugene, OR

$8.0K - $10K/wk

Driver assist position - loading and unloading freight Compensation & Benefits: * Tolls are 100% paid * Fuel discount $0.18 per gallon * Top 25%* of contractors gross $8,000 to $10,000/wk or more to ...

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All JobsPosition JobsAssistant Position JobsAssistant Position Jobs in Marcola, OR

Assistant Position information

What is an assistant position?

Assistant positions are support roles found in various industries, where individuals help managers, teams, or executives with administrative and operational tasks. Common duties include scheduling appointments, managing correspondence, organizing files, and handling communication within an organization. These roles are essential for ensuring that daily business operations run smoothly and efficiently. Assistants may work in offices, schools, medical facilities, or virtually, depending on the industry and employer. The specific responsibilities can vary widely based on the nature of the organization and the level of the assistant position.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To excel as an Assistant, strong organizational skills, attention to detail, and proficiency in basic office tasks are essential, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and communication tools is typically required. Exceptional communication, problem-solving abilities, and discretion help assistants stand out in supporting teams and executives. These skills ensure efficient workflow, effective support, and smooth day-to-day operations within an organization.

What are some common challenges faced in an assistant position and how can they be managed?

Assistants often juggle multiple tasks and priorities, which can make time management and organization challenging. Successfully navigating frequent interruptions, urgent requests, and shifting priorities requires excellent communication and proactive planning. Many assistants find it helpful to use digital tools for scheduling and task tracking, and to establish clear boundaries with team members about urgent versus non-urgent requests. Building strong relationships with colleagues also helps in anticipating needs and streamlining workflows.

What is the difference between Assistant Position vs Administrative Assistant?

AspectAssistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; sometimes additional certificationsHigh school diploma; often no formal certification required
Work EnvironmentVaries widely; includes healthcare, legal, corporate settingsPrimarily office settings, handling clerical tasks
Employer & Industry UsageUsed across multiple industries for supporting rolesCommonly found in administrative and office environments
Search & Comparison IntentPeople looking for general support roles or entry-level jobsIndividuals seeking clerical, organizational, or office support roles

The Assistant Position is a broad role supporting various departments and industries, often requiring diverse skills and certifications. In contrast, the Administrative Assistant typically focuses on clerical and administrative tasks within office settings. While both roles involve support functions, the Assistant Position may encompass a wider range of responsibilities across different fields.

What jobs does an assistant do?

An assistant performs tasks such as managing schedules, organizing meetings, handling correspondence, and supporting daily operations. They often use tools like calendars, email, and office software to improve efficiency and ensure smooth workflow.

What cities near Marcola, OR are hiring for Assistant Position jobs?

Cities near Marcola, OR with the most Assistant Position job openings:

Assistant Position jobs near you
Infographic showing various Assistant Position job openings in Marcola, OR as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Executive & Program Assistant

Eugene, OR • On-site

HIV Alliance
Non-Profits • 51 - 200 employees
Learn more about HIV Allianceexternal

$22 - $23.32/hr

Other

Re-posted 7 days ago

Job description

Department:Administration
ReportsTo:Executive Director and Senior Program Director
PositionType: 1.0 FTE, 40 Hours/Week, Non-Exempt
WorkType: In Person, Not Hybrid/Remote Eligible
SalaryRange: $22.00-23.32 per hour
SalaryNote: Bilingual candidates are eligible for anadditional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary rangeabove.
BenefitsAvailable: Read more at http://hivalliance.org/employment/benefits
AgencyOverview: Read more at https://hivalliance.org/engage/careers-at-hivalliance/
ExternalApplicants: Apply directly through ourwebsite, via the Agency Overview link. All applicants must submit a complete job application, supplementalquestions, and resume via the job portal to be considered.
InternalApplicants: Apply via email, following theemailed application instructions
PositionSummary: The Executive and Program Assistant position is pivotal, challengingand multi-focal. This position isjointly supervised by the Executive Director and Senior Program Director andassists with all aspects of their departments, including Human Resources, Boardof Directors, admin support and special projects. The Assistant is theadministrative support for the agencies 340B program and clinicalprograms.
EssentialFunctions and Responsibilities:
  • Act as the executive assistant for the Executive Director (ED) andSenior Program Director (SPD) in all facets of agency administration,management, development and community relations
  • Provide tools and organization to ensure effective communication withboard of directors.
  • Coordinate setup of board meetings and retreats
  • Assist ED and SPD with coordination and development of critical agencyplans
  • Assist ED and SPD with reports, special projects and correspondence asnecessary
  • Assist ED and SPD with applicant recruiting, screening and onboarding
  • Maintaining official files as designated by the Executive Director
  • Coordinate execution of contracts and critical documents and ensureproper filing
  • Coordinate special projects related to administration and management ofagency
  • Research, design and prepare formal and informal presentations
  • Assist in development of agency policies and procedures
  • Support SPD in healthcare administration tasks including filingcredentialing & insurance applications
  • Assist with preparations of Executive Summaries and other memoranda
  • Represent the agency at various work-related and social functions at thedirection of the ED
  • Maintain sensitive and critical documentation
  • Support ED and SPD led committees including the Employee AdvisoryCommittee
  • Other tasks asassigned, including training/cross-training other staff as needed
RequiredQualifications:
  • 2 years ofrelated administrative experience
  • Preferexperience showing several years of verifiable, progressive responsibility asexecutive/administrative assistant
  • Preferexperience in a healthcare setting
  • Strongorganizational and problem-solving skills with ability to prioritize
  • Capacityto think independently and use mature professional judgment
  • Strongwritten and verbal communication skills
  • Proficiencyin Excel, Adobe Suite, Word and file management in Windows
  • Ability totake initiative and balance multiple tasks simultaneously
  • Able towork with distractions and busy surroundings
  • Able toattend to detail, Record-keeping and file management skills
  • Able topresent professional and pleasant manner at all times with staff, Board andothers
  • Ability towork well with others and handle stress with grace/sense of humor
  • Reliableand consistent attendance
  • Abilityto use personal cell phone to run agency phone system software, MFA, etc.
  • Ability tolearn quickly, willing to ask questions to clarify information and able to getup to speed in short period of time
  • Flexibleto respond to unanticipated needs of Executive Director or Senior ProgramDirector and staff, and re-prioritize work tasks as necessary
  • Capable ofrespecting and maintaining confidentiality in all appropriate agency business
  • Impeccableintegrity and sense of discretion and ability to maintain confidentiality
  • TB test (providedat agency)
  • Valid Oregondriver's license, or valid out of state driver's license with the ability toget an Oregon driver's license within 30 days of establishing residency inOregon, and a driving record sufficient to be covered by agency auto insurancepolicy.
  • Ability to passagency criminal background check
ProfessionalCompetencies:
  • InterpersonalCommunication & Conflict Management (proactivelycommunicates effectively, listens carefully to others, exhibits acceptablestandards of conduct, deals effectively with others in difficult situations,works to reduce tension & conflict)
  • OrganizationalAwareness (takes time to learn about agency culture,policies, and procedures; recognizes and balances the interest and impact ofone's department with those of other departments, programs, and the agency as awhole)
  • Embraces Change(actively identifies problems and opportunities for change, implementssolutions where appropriate, maintains effectiveness & adjusts well whenexperiencing changes in work tasks, environment, processes, and requirements)
  • Living the AgencyVision & Values (demonstrates an understanding ofagency vision and values, keeping the vision and values at the forefront ofdecision making)
  • Client &Customer Focused (keeps client and customer needsa primary focus; develops and sustains productive relationships with clients,customers, & partners)
  • Valuing Diversity(appreciates and leverages the capabilities, insights, & ideas of allindividuals; works effectively with individuals of diverse style, ability,& motivation)
PhysicalDemands:
While performingthe duties of this job, the employee is required to
  • Repetitively usehands, including grasping, twisting/turning of wrists, and finger dexterity toperform various necessary clerical duties, such as typing and writing.
  • Frequently usearms, such as pushing & pulling to open/close drawers, cabinets, etc.
  • Sit and/or standfor extended periods of time at an assigned station
  • Bend, stand,& reach to be able to transport clients and to lift and carry up to 25pounds for tasks such as building kits & assembling testing/educationalmaterials.
  • Use continuousclarity of vision at 20 inches or less for processing of paperwork
The physicaldemands described above here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions of thejob.
WorkingConditions, Travel, and Environment:
The duties ofthis job require individuals to be able to work in non-traditional andcommunity-based settings. Additionally,the duties of this job include travel to other locations necessary to completeessential job functions, including the ability to transport self to job-relatedevents and locations. This role requires regular reliable attendance, including:
  • Ability to workflexible hours, including early mornings, evenings, and weekends
  • Ability to work aminimum of 5 days per week for 40 hours per week
  • Ability to workin loud, crowded, busy, or escalated environments
  • Ability to driveat night and during various weather conditions safely

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