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Assistant Operations Officer Jobs in Toronto, ON

City of Toronto

OPERATIONS SUPPORT OFFICER

Toronto, ON · On-site

CA$74K - CA$109K/yr

Reporting to the Supervisor of Staffing/Payroll, the Operations Support Officer will assist with centralized human resource and administration support functions for the Parks & Recreation Division (P ...

Capco

Chief Operating Officer - Canada (COO)

Toronto, ON

  • Medical

  • Life

  • Retirement

Chief Operating Officer will help align practice leaders, sales leadership, and operations to assist in driving revenue growth, client delivery excellence, and operational efficiency. This is a high ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

  • Medical

  • PTO

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

NutraChamps

Executive Assistant

Toronto, ON

  • Medical

  • PTO

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

AGF

Executive Assistant, CIO & CFO

Toronto, ON

CA$85K - CA$115K/yr

  • Retirement

Headquartered in Toronto, Canada, AGF has investment operations and client servicing teams on the ... B. About the Role As the Executive Assistant to the Chief Investment Officer (CIO) and Chief ...

OVMA

Finance Officer

Milton, ON · On-site

Administrative & Operational Support * Contribute to a broad range of administrative and ... Support fundraising and stewardship initiatives as required. * Assist with all Farley Foundation ...

Royal Bank of Canada

Operations Analyst

Toronto, ON · On-site

... * Assist external counterparties or internal Operations Personnel with rate investigations and/or discrepancies where applicable. * Liaise with Marketers, Traders, Documentation Officers' and ...

Aviso Wealth

Bilingual Account Officer

Toronto, ON · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

Work with Operations and IT to investigate activities and completion of requests * Review transfer ... Strong ability to identify and assist in resolving issues * Show initiative, attention to detail ...

Aviso Wealth

Bilingual Account Officer

Toronto, ON · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

Work with Operations and IT to investigate activities and completion of requests * Review transfer ... Strong ability to identify and assist in resolving issues * Show initiative, attention to detail ...

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All JobsOperations Officer JobsAssistant Operations Officer JobsAssistant Operations Officer Jobs in Toronto, ON

Assistant Operations Officer information

What does an assistant operations officer do?

An assistant operations officer supports the daily functions of an organization's operations team by coordinating activities, managing schedules, and ensuring processes run smoothly. They often handle administrative tasks, assist with project management, and use tools like spreadsheets or management software to improve efficiency.

Is an assistant operations officer a stressful job?

An assistant operations officer role can be stressful due to the need to manage multiple tasks, coordinate teams, and meet deadlines. The job often requires strong organizational skills, problem-solving abilities, and the ability to work under pressure in a fast-paced environment.

What are the typical daily responsibilities of an assistant operations officer?

As an Assistant Operations Officer, your daily tasks often involve coordinating logistics, supporting senior operations staff, monitoring workflow, and ensuring that operational processes run smoothly. You may also be responsible for preparing reports, managing schedules, and communicating with other departments to address any operational issues. The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Collaboration with team members and other departments is frequent, providing valuable exposure to various facets of the organization's operations.

What are the key skills and qualifications needed to thrive as an assistant operations officer, and why are they important?

To thrive as an Assistant Operations Officer, you need strong organizational, analytical, and problem-solving skills, typically supported by a degree in business, management, or a related field. Familiarity with project management software, ERP systems, and operational reporting tools is often required. Excellent communication, teamwork, and attention to detail are vital soft skills for coordinating across departments and ensuring smooth operations. These competencies enable effective support of daily operations, process optimization, and the achievement of organizational goals.

What cities near Toronto, ON are hiring for Assistant Operations Officer jobs?

Cities near Toronto, ON with the most Assistant Operations Officer job openings:

Assistant Operations Officer jobs near you
Infographic showing various Assistant Operations Officer job openings in Toronto, ON as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Operations Support Officer

FIRST Insurance Funding of Canada

Toronto, ON • Hybrid

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 2 days ago

New

Job description

At FIRST Insurance Funding of Canada (FIRST Canada), we are proud to promote a workplace that fosters growth and innovation. We employ a dedicated team of enthusiastic individuals who thrive in an entrepreneurial, fast-paced environment. Our open concept and creative culture fosters team work and presents opportunities for growth within the organization. FIRST Canada is an affiliate of Wintrust, a financial services company with more than $66 billion in assets.

Join the FIRST Insurance Funding of Canada (FIRST Canada) team.


We are a multi-year Globe and Mail / Morneau Shapell Employee Recommended workplace with an award-winning culture.


We offer a flexible, hybrid-work model and our FIRST Flex program offers opportunity to work internationally.

We have a comprehensive benefit package including:

Health Benefits: including medical, dental, vision, life, and health spending account

Financial Benefits: an RRSP plan with a generous company match and competitive compensation including discretionary or incentive bonuses

Education Benefits: education reimbursement and on-demand learning courses

We have a dedicated team of enthusiastic individuals who thrive in an entrepreneurial, fast-paced environment.

We support work / life balance and promote growth-from-within opportunities.

Why join this team?

  • We have a culture that encourages an entrepreneurial spirit
  • We offer multiple opportunities for development and upward mobility

Position Summary:

The Operations Support Officer is accountable for effectively managing a large volume of transactions particularly in updating and executing changes to the premium funding contracts. The role requires effective administrative skills and client service orientation to better assist our internal and external customers. This role is ideally suited for a strong team player with a high level of detail orientation and the ability to effectively manage multiple priorities while maintaining a high level of productivity. In this role you will build a strong knowledge of premium funding policies and procedures.

Essential Duties and Responsibilities:

  • Administer the changes to premium funding contracts as requested by clients (i.e. updating of bank account and policy details, negative endorsements and other changes to policies and renewals)
  • Manage the credit refund process accurately and efficiently
  • Prepare and issue manual invoices when required
  • Manage the shared mailbox through timely labeling of requests to the team members
  • Verify payments for posting to appropriate accounts
  • Prepare statement of account and amortization schedules
  • Answer queries, issues and concerns in a timely and professional manner
  • Escalate serious complaints or issues that you are not equipped to deal with
  • Assist in system testing and audit functions
  • Process accounting and adjustment entries
  • Manage special accounts to meet specific needs
  • Meet service level objectives
  • Adhere to approved processes and audit requirements
  • Maintain up to date knowledge of company policies and products

Knowledge / Skills / Abilities Required:

  • Excellent written and verbal communication skills
  • Advanced/Excellent skills in Excel
  • Knowledge of Outlook and MS Word
  • Previous financial processing and/or administration experience
  • Strong organizational, prioritization and abstract reasoning skills
  • A proactive, energetic and enthusiastic approach to your work, and a desire to go the extra mile in customer service
  • Self-motivation and strong attention to detail
  • The ability to build strong relationships with team members and internal and external customers
  • Strong organizational, and abstract reasoning skills
  • Ability to multitask in a high-volume environment
  • A flexible attitude towards changes and the ability to adapt to new situations
  • Bilingual French/English would be a strong asset

Training / Education / Experience Qualifications:

  • A college diploma or university degree
  • 1-3 years of customer service experience ideally within the Insurance/Financial Services industry.

Compensation

The estimatedhourly ratefor this role is $21.54-$28.21, along with eligibility to earn an annual bonus. Actualpayrate may vary based on several factors, such as a candidate's qualifications, skills and experience.

AI Disclosure

No AI technology is used in the recruitment process

Vacancy Status

This position is an existing vacancy that is actively being filled

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