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Assistant Operations Officer Jobs in West Virginia

West Virginia

Correctional Officer 3

Charleston, WV

$34K - $58K/yr

Conduct/assist with offender intake/discharge procedures. Observe offenders to detect unusual or ... program operations. Knowledge of rules, regulations and state law. Skill in locating and ...

US Navy

Aviation Operations & Support

Beverly, WV

... assist with aircraft handling, movement, spotting, and securing of aircraft and equipment on ... officer positions * Meeting age limits that vary by program and are set in law and Navy policy.

US Navy

Aviation Operations & Support

Belmont, WV

... assist with aircraft handling, movement, spotting, and securing of aircraft and equipment on ... officer positions * Meeting age limits that vary by program and are set in law and Navy policy.

US Navy

Aviation Operations & Support

Boomer, WV

... assist with aircraft handling, movement, spotting, and securing of aircraft and equipment on ... officer positions * Meeting age limits that vary by program and are set in law and Navy policy.

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How much do assistant operations officer jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for assistant operations officer in West Virginia is $15.34, according to ZipRecruiter salary data. Most workers in this role earn between $11.92 and $17.31 per hour, depending on experience, location, and employer.

What are the typical daily responsibilities of an assistant operations officer?

As an Assistant Operations Officer, your daily tasks often involve coordinating logistics, supporting senior operations staff, monitoring workflow, and ensuring that operational processes run smoothly. You may also be responsible for preparing reports, managing schedules, and communicating with other departments to address any operational issues. The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Collaboration with team members and other departments is frequent, providing valuable exposure to various facets of the organization's operations.

What are the key skills and qualifications needed to thrive as an assistant operations officer, and why are they important?

To thrive as an Assistant Operations Officer, you need strong organizational, analytical, and problem-solving skills, typically supported by a degree in business, management, or a related field. Familiarity with project management software, ERP systems, and operational reporting tools is often required. Excellent communication, teamwork, and attention to detail are vital soft skills for coordinating across departments and ensuring smooth operations. These competencies enable effective support of daily operations, process optimization, and the achievement of organizational goals.

What does an assistant operations officer do?

An assistant operations officer supports the daily functions of an organization's operations team by coordinating activities, managing schedules, and ensuring procedures are followed. They often assist with data analysis, communication, and process improvement, using tools like spreadsheets and management software to help streamline operations.

What cities in West Virginia are hiring for Assistant Operations Officer jobs?

Cities in West Virginia with the most Assistant Operations Officer job openings:

Assistant Operations Officer jobs near you
Infographic showing various Assistant Operations Officer job openings in West Virginia as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $31,912 per year, or $15.3 per hour.

(Hybrid) Executive Assistant - Resilient Energy Technology & Infrastructure (RETI) Consortium

West Virginia University

Morgantown, WV • On-site

Full-time

Medical, Retirement, PTO

Re-posted 10 days ago

West Virginia University rating

6.9

Company rating: 6.9 out of 10

Based on 61 frontline employees who took The Breakroom Quiz

464th of 623 rated colleges and universities

Job description

Description
The Resilient Energy Technology and Infrastructure (RETI) Consortium at West Virginia University is currently accepting applications for an Executive Assistant.
About the Opportunity
West Virginia University seeks a highly polished and exceptionally organized Executive Assistant to serve as the front office face of the Resilient Energy Technology and Infrastructure (RETI) Consortium, a National Science Foundation Regional Innovation Engine focused on advancing industrial grid resilience and energy efficiency across West Virginia and western Pennsylvania. Reporting to the Chief Executive Officer and supporting the full executive leadership team, the Executive Assistant will play a central role in the day-to-day success of the consortium by providing the coordination, organization, and professionalism required to keep a high-performing executive team operating at peak effectiveness.
The Executive Assistant will manage the calendars of the RETI executive staff, coordinate complex meetings and video conferences, plan conferences and consortium events, and prepare the CEO for high-stakes engagements with federal agencies, industry leaders, state officials, academic partners, and the broader public. As the first point of contact for many external stakeholders, the Executive Assistant will represent the consortium with poise, discretion, and professionalism at all times.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year (employee leave)
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What You'll Do
Front Office Representation
  • Serve as the primary front office point of contact for the RETI Consortium, projecting a polished, professional, and welcoming presence to all external and internal stakeholders.
  • Greet and host visitors to consortium offices, including senior federal and state officials, industry executives, partner leaders, and community representatives.
  • Handle inbound communications across phone, email, and other channels with discretion, accuracy, and timeliness.
  • Maintain the highest standards of confidentiality when handling sensitive information related to personnel, partner negotiations, federal interactions, and consortium strategy.

Executive Calendar and Scheduling Management
  • Manage the calendars of the CEO and the broader RETI executive leadership team, including the Chief Operations Officer, Chief Technology Officer, Chief Workforce Officer, and Chief Commercialization Officer.
  • Prioritize and protect executive time by aligning scheduling decisions with organizational priorities, milestones, and stakeholder commitments.
  • Proactively resolve scheduling conflicts, anticipate timing constraints, and coordinate complex multi-party meetings across institutions, time zones, and travel schedules.
  • Coordinate executive travel arrangements, including itineraries, transportation, accommodations, and expense reporting.

Meeting Coordination and Logistics
  • Set up and manage all internal and external meetings for the executive team, including video conference links, agendas, room reservations, technology setup, and dial-in details.
  • Ensure that meetings begin and end on time, are well organized, and have all required pre-read materials distributed in advance.
  • Capture and circulate meeting notes, decisions, and action items as requested, and follow up to ensure completion.
  • Manage logistics for recurring leadership meetings, board meetings, partner convenings, and federal program reviews.

CEO Meeting Preparation and Briefings
  • Prepare the CEO for important meetings by assembling briefing packets that include attendee biographies, organizational background, prior interactions, and key talking points.
  • Coordinate with the Chief Operations Officer, Chief Officers, and the Director of Communications to gather and synthesize materials needed for executive engagements.
  • Track CEO commitments, action items, and follow-ups, ensuring that nothing falls through the cracks across a high-volume schedule.
  • Anticipate executive needs and proactively prepare materials, logistics, and information in advance of key engagements.

Conference and Event Planning
  • Plan and execute consortium events, including partner convenings, board meetings, advisory council meetings, leadership retreats, and stakeholder receptions.
  • Manage conference logistics, including venue selection, vendor coordination, registration, materials production, on-site support, and post-event follow-up.
  • Coordinate the consortium's presence at external conferences and industry events, including registration, travel, materials, and on-site logistics for the executive team.
  • Partner with the Director of Communications to ensure event branding, materials, and stakeholder communications are aligned with consortium standards.

Operational Coordination and Organization
  • Provide day-to-day coordination and organization that allows the executive leadership team to operate effectively and efficiently.
  • Maintain organized digital and physical filing systems for executive correspondence, meeting records, and key documents.
  • Process executive expense reports, purchase requests, and routine administrative paperwork in compliance with West Virginia University and federal award policies.
  • Support cross-functional projects as assigned, contributing to consortium operations beyond the immediate executive office.

Qualifications
  • Bachelor's degree in business administration, communications, public administration, or a related field.
  • A minimum of three (3) years of experience in the following:
    • Executive-level administrative support experience, including direct support of senior executives (C-suite, university leadership, or equivalent).
  • Any equivalent combination of related education and/or experience will be considered.
  • All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities
  • Demonstrated experience managing complex executive calendars and coordinating multi-party meetings across multiple organizations and time zones.
  • Demonstrated experience planning and executing professional events, conferences, and high-profile meetings.
  • Polished, professional demeanor with the ability to serve as the front office face of a high-visibility organization.
  • Outstanding written and verbal communication skills, with strong attention to grammar, tone, formatting, and detail.
  • Exceptional organizational skills, including the ability to manage multiple competing priorities, anticipate needs, and operate independently in a fast-paced environment.
  • Demonstrated discretion and sound judgment when handling confidential and sensitive information.
  • Proficiency with executive productivity tools, including Microsoft Outlook, Microsoft Office (Word, Excel, PowerPoint), and video conferencing platforms (Zoom, Microsoft Teams, Webex).

Preferred Qualifications
  • Experience supporting executives in a federally funded research initiative, regional innovation organization, nonprofit, or higher education environment.
  • Experience supporting multiple senior executives simultaneously.
  • Familiarity with West Virginia University systems and policies, including procurement, travel, and expense reporting workflows.
  • Experience preparing executive briefing materials, talking points, and meeting prep packets.
  • Experience coordinating engagements with federal agencies, congressional offices, or state government officials.
  • Experience using project and task management platforms (e.g., Asana, Smartsheet, Monday, Microsoft Planner).

  • Valid driver's license

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