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Assistant Job Jobs in Gilbert, AZ (NOW HIRING)

1st Class Assist

Appointment Setter

Phoenix, AZ · On-site

Company Description We are a new company that provides virtual assistance, inbound and outbound call center solutions and administration support to businesses at an affordable cost. Our services are ...

1st Class Assist

Appointment Setter

Phoenix, AZ · Remote

Company Description We are a new company that provides virtual assistance, inbound and outbound call center solutions and administration support to businesses at an affordable cost. Our services are ...

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Medical Assistant

Phoenix, AZ · On-site

$17.50 - $22.50/hr

Valle del Sol is looking for Medical Assistants I, II, and III to join our integrated healthcare team. In this role, you'll work alongside healthcare providers to deliver compassionate, culturally ...

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Assistant Job information

What is an assistant job?

Assistant jobs involve providing administrative, clerical, or operational support to individuals or teams within an organization. Responsibilities can include scheduling appointments, managing correspondence, organizing files, and assisting with day-to-day tasks to ensure efficient workflow. Assistants may work in a variety of settings such as offices, healthcare facilities, schools, or remotely. These roles often require strong organizational, communication, and time-management skills. Assistants play a crucial role in helping organizations run smoothly and supporting the work of managers or other staff members.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To thrive as an Assistant, strong organizational skills, attention to detail, and time management are essential, often supported by a high school diploma or relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and communication platforms is typically required. Excellent communication, adaptability, and problem-solving abilities help an Assistant stand out in supporting teams and executives. These skills ensure efficient office operations, effective support, and the ability to handle multiple demands in a dynamic work environment.

What are some common challenges faced by assistants, and how can they effectively manage them?

Assistants often juggle multiple tasks with tight deadlines, such as scheduling meetings, managing correspondence, and organizing files. One common challenge is prioritizing urgent tasks while maintaining attention to detail. Effective assistants manage these challenges by staying highly organized, communicating clearly with their supervisors, and using productivity tools to track assignments. Building strong relationships with team members also helps in anticipating needs and streamlining workflows.

What is the difference between Assistant Job vs Administrative Assistant?

AspectAssistant JobAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentVaries widely; offices, retail, healthcare, etc.Primarily office settings, handling clerical tasks
Employer & Industry UsageUsed across multiple industries for general support rolesCommonly found in corporate, government, and nonprofit sectors
Search & Comparison IntentLooking for general support roles or entry-level positionsFocusing on administrative, clerical, and office support roles

While both roles provide support within organizations, an Assistant Job is a broader term that can include various support roles across industries. An Administrative Assistant specifically focuses on clerical and administrative tasks within office environments. The choice depends on the specific duties and industry context.

What are the most commonly searched types of Job jobs in Gilbert, AZ?

The most popular types of Job jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Assistant Job jobs?

Cities near Gilbert, AZ with the most Assistant Job job openings:

Assistant Job jobs near you
Infographic showing various Assistant Job job openings in Gilbert, AZ as of August 2026, with employment types broken down into 88% Full Time, 6% Part Time, and 6% Temporary. Highlights an 94% In-person, and 6% Remote job distribution.

Practice Assistant / Legal Assistant

Ogletree Deakins

Phoenix, AZ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Ogletree Deakins rating

8.9

Company rating: 8.9 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

10th of 35 rated law firms

Job description

Position Summary
Our Phoenix, AZ office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.
This position works onsite 4 days a week.
Essential Functions
  • Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
  • Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
  • Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
  • Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
  • General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
    • The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
      • Assist with mentoring new office staff
      • Assist with piloting new software

Requirements
  • 4+ years of experience as a practice assistant or legal secretary
  • Knowledge of legal terminology, legal documents and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling and punctuation
  • Strong proofreading skills
  • Superior organizational skills including filing, calendaring, and proofreading
  • Time management skills and ability to work independently as well as with a team
  • Regular predictable attendance

Please note, we are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with "Practice Assistant - [Location]" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.

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