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Assistant Internet Archive Jobs in Illinois (NOW HIRING)

Franciscan Ministries

Executive Assistant

Lemont, IL

$65K - $70K/yr

Protect and secure FSC confidential information and archives; ensure support staff follow proper ... Strong internet research skills * Accurate typing speed of at least 60 words per minute * Excellent ...

Franciscan Ministries

Executive Assistant

Lemont, IL · On-site

$65K - $70K/yr

Protect and secure FSC confidential information and archives; ensure support staff follow proper ... Strong internet research skills * Accurate typing speed of at least 60 words per minute * Excellent ...

Franciscan Ministries

Executive Assistant

Lemont, IL · On-site

$65K - $70K/yr

Protect and secure FSC confidential information and archives; ensure support staff follow proper ... Strong internet research skills * Accurate typing speed of at least 60 words per minute * Excellent ...

Franciscan Ministries

Executive Assistant

Lemont, IL · On-site

$65K - $70K/yr

Protect and secure FSC confidential information and archives; ensure support staff follow proper ... Strong internet research skills * Accurate typing speed of at least 60 words per minute * Excellent ...

University of Utah

Clinical Assistants

Campus, IL · Hybrid

$18.63 - $23.45/hr

Employees approved for hybrid telework must provide their own private workspace, secure internet ... Prepare, handle, distribute, file, and archive clinical documentation and paperwork. May assist ...

University of Utah

Clinical Assistants

Campus, IL · Hybrid

$18.63 - $23.45/hr

Employees approved for hybrid telework must provide their own private workspace, secure internet ... Prepare, handle, distribute, file, and archive clinical documentation and paperwork. May assist ...

University of Utah

Clinical Assistants

Campus, IL · Hybrid

$18.63 - $23.45/hr

Employees approved for hybrid telework must provide their own private workspace, secure internet ... Prepare, handle, distribute, file, and archive clinical documentation and paperwork. May assist ...

Benco Dental

Dental Project Manager

Chicago, IL · On-site

Archive process within Basecamp * Close duplicate Basecamp entries * Review all uploaded site ... Lead the weekly equipment call * Assist the Field Service Manager with hiring, onboarding and ...

Benco Dental

Dental Project Manager

Chicago, IL

Archive process within Basecamp * Close duplicate Basecamp entries * Review all uploaded site ... Lead the weekly equipment call * Assist the Field Service Manager with hiring, onboarding and ...

Benco Dental

Dental Project Manager

Chicago, IL · On-site

Archive process within Basecamp * Close duplicate Basecamp entries * Review all uploaded site ... Lead the weekly equipment call * Assist the Field Service Manager with hiring, onboarding and ...

Benco Dental

Dental Project Manager

Chicago, IL

Archive process within Basecamp * Close duplicate Basecamp entries * Review all uploaded site ... Lead the weekly equipment call * Assist the Field Service Manager with hiring, onboarding and ...

Katten

Private Wealth Paralegal

Chicago, IL · On-site

Forward executed tax returns to accountants; maintain archival files. * Coordinate asset transfers ... On a case-by-case basis, may supervise the work performed by Project Assistant and/or Paralegal I ...

Katten

Private Wealth Paralegal

Chicago, IL · Hybrid

Forward executed tax returns to accountants; maintain archival files. * Coordinate asset transfers ... On a case-by-case basis, may supervise the work performed by Project Assistant and/or Paralegal I ...

ExamWorks LLC

Client Coordinator (31517)

Rockford, IL · On-site +1

$16.25/hr

File and archive open and closed cases. * Verify all client information is current in the database ... Perform various clerical duties such as typing, filing, emailing, and proofreading. * Assist in ...

ExamWorks LLC

Client Coordinator (32207)

Rockford, IL · On-site +1

$16.25/hr

File and archive open and closed cases. * Verify all client information is current in the database ... Perform various clerical duties such as typing, filing, emailing, and proofreading. * Assist in ...

ExamWorks LLC

Client Coordinator (31709)

Rockford, IL · On-site

$16.25 - $17/hr

File and archive open and closed cases. * Verify all client information is current in the database ... Perform various clerical duties such as typing, filing, emailing, and proofreading. * Assist in ...

ExamWorks

Client Coordinator (31709)

Rockford, IL · Hybrid

$16.25 - $17/hr

File and archive open and closed cases. * Verify all client information is current in the database ... Perform various clerical duties such as typing, filing, emailing, and proofreading. * Assist in ...

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Assistant Internet Archive information

What are the key skills and qualifications needed to thrive as an Assistant at the Internet Archive, and why are they important?

To excel as an Assistant at the Internet Archive, you need strong organizational skills, attention to detail, and a background in library science, information management, or a related field. Familiarity with digital archiving tools, content management systems, and metadata standards such as Dublin Core is typically required. Excellent communication, problem-solving abilities, and a collaborative mindset help you work effectively with diverse teams and stakeholders. These skills are crucial for ensuring the accurate preservation, organization, and accessibility of digital content for public use.

What are the primary responsibilities of an Assistant Internet Archive and how do they support digital preservation efforts?

As an Assistant Internet Archive, your main responsibilities include cataloging, organizing, and maintaining digital records to ensure long-term accessibility and preservation. You'll assist in digitizing documents, uploading files to secure storage systems, and monitoring metadata accuracy. Collaboration with archivists, IT specialists, and content contributors is common, as you'll help troubleshoot data issues and support project workflows. This role offers valuable experience in digital asset management and opens up pathways to more advanced positions in information science or digital archiving.

What does an Assistant at the Internet Archive do?

An Assistant at the Internet Archive typically supports the organization's mission to provide universal access to all knowledge by helping with tasks such as digitizing materials, cataloging content, managing metadata, and supporting digital preservation projects. They may also assist with user inquiries, data entry, or quality control of archived materials. The role often involves working with digital tools and databases to ensure the accuracy and accessibility of archived content.
What are the most commonly searched types of Internet Archive jobs in Illinois? The most popular types of Internet Archive jobs in Illinois are:
What are popular job titles related to Assistant Internet Archive jobs in Illinois? For Assistant Internet Archive jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Assistant Internet Archive jobs in Illinois look for? The top searched job categories for Assistant Internet Archive jobs in Illinois are:
What cities in Illinois are hiring for Assistant Internet Archive jobs? Cities in Illinois with the most Assistant Internet Archive job openings:
Assistant Internet Archive jobs near you
Executive Assistant

Executive Assistant

Franciscan Ministries

Lemont, IL

$65K - $70K/yr

Full-time

Posted 12 days ago

Job description

Position Summary

The Executive Assistant provides high-level executive and administrative support while coordinating and managing the workflow of administrative support staff. This role supports the General Minister, General Council, and Franciscan Sisters Administration and requires the ability to work independently with minimal to no supervision. The successful candidate will demonstrate exceptional organizational skills, discretion, leadership ability, and a service-oriented mindset.

Key Responsibilities

Executive & Administrative Support

  • Provide comprehensive administrative support to the General Minister.
  • Assist with preparation of Board and Council materials, including capturing and documenting meeting minutes.
  • Organize meetings and conference calls; prepare agendas and supporting materials as needed.
  • Maintain administrative calendars, office correspondence, documentation, confidential Board records, archives, and minutes.
  • Support FSC Corporate and Institute meetings, ensuring documents are accurately recorded, maintained, and accessible.

Office & Building Management

  • Serve as Office Manager for the FSC Administration Building.
  • Maintain budgetary figures for office supplies; anticipate and project financial needs.
  • Assist the General Minister, General Treasurer, and IT with office equipment, technology purchases, and special projects.
  • Manage building safety and security, including staff access cards, audits, and urgent deactivation upon termination.
  • Protect and secure FSC confidential information and archives; ensure support staff follow proper practices.
  • Support Gift Shop inventory management and offsite supply tracking.
  • Maintain reservations for the House of Prayer.

Coordination

  • Coordinate, organize, and oversee FSC Sister events, including retreats, jubilees, masses, funerals, anniversaries, feast days, holiday services, and General Minister celebrations.
  • Coordinate all aspects of events, including:
    • Date verification and special requests
    • Communications (emails, invitations, thank-you notes)
    • Information gathering and distribution
    • Documentation updates
    • Ordering supplies (invitations, décor, flowers, food, gifts, programs)
    • Event setup coordination
    • Guest room reservations
    • Creation of booklets, notifications, and music handouts
  • Coordinate travel and conference arrangements for all FSC Sisters.

Supervisory & Leadership Duties

  • Act as liaison between the General Minister and volunteers or contracted personnel.
  • Oversee Administration Building support staff, ensuring accountability and policy adherence.
  • Assess daily workflows to ensure priorities are aligned and outcomes achieved efficiently.
  • Identify and address performance or efficiency issues; implement appropriate resolutions.
  • Provide regular feedback and conduct annual performance evaluations.
  • Manage staff timekeeping in relation to payroll.

Qualifications & Skills

Required

  • High school diploma or equivalent
  • Minimum of five (5) years of experience as an Executive Assistant
  • At least one (1) year of supervisory experience
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other common software applications
  • Strong internet research skills
  • Accurate typing speed of at least 60 words per minute
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with the ability to communicate effectively at all organizational levels
  • Ability to maintain strict confidentiality due to sensitive information
  • Ability to read, write, and speak English
  • Ability to work independently with minimal supervision

Preferred

  • Associate degree in Business Administration or related field but not required with previous work experience

Hours: Onsite - Monday through Friday 8:00am to 4:30pm

Opportunity to work remote Fridays unless needed in office that day

Location: Lemont, Il

DFWP/EOE/e-verify 

Are you ready to write the next chapter of YOUR story?   Please apply today!

#LivingJoyfully


USD $65,000.00/Yr.
USD $70,000.00/Yr.

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