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Archives Operations

Time Type:

Part time

FLSA Status:

Non-Exempt

Summary:

AU Archives & Special Collections is seeking applicants for an Archives Student Project Assistant responsible for processing archival collections donated by the USAID Alumni Association. Working under the supervision of the Associate Archivist for Collections Management, Access, and Discovery, the incumbent will be responsible for all actions involved in archival processing for assigned collections including following a processing plan, researching the collection and creator, collection organization, arrangement, and description, completion of basic preservation measures, and completion of a collection finding aid. In addition, the student assistant may welcome visitors when entering archives and help the office team maintain staff presence in the Reading Room as needed. This position is ideally suited for a student with a strong attention to detail and an interest in working with archival collections.

Essential Functions:

• Organize, arrange, and describe new and legacy collections using provided tools, systems, and workflows.

• Handle all archival collections materials with care and perform basic preservation measures as instructed.

• Adhere to provided archival arrangement, description, and preservation standards.

• Track and document project progress using provided tools and project plans such as MS Excel, Word, and Teams, etc. in order to meet deadlines.

• Assist office staff with routine administrative functions such as welcoming visitors to Archives.

• Assist with reference requests by retrieving collections materials and staffing the reading room, as needed.

Position Type/Expected Hours of Work:

• Part-time.

• 10 hours per week.

Salary Range:

• $18.40 per hour.

Required Education and Experience:

• High school diploma or its equivalent.

• Excellent organization, analytical, research, and problem-solving skills. Strong attention to detail.

• Excellent interpersonal skills, the ability to work collegially with others and independently, and the ability to communicate verbally and in writing.

• The ability to write clearly and legibly using provided formatting guidelines.

• Ability to learn and adapt to new workflows, tools, and technologies.

• Reliable and responsive to communication and feedback in a timely manner.

• Ability to lift items up to 40 pounds and retrieve materials from shelves that are seven feet high.

Preferred Education and Experience:

• Preference is given to students enrolled in the School of International Service.

• Familiarity with archives and special collections and experience researching with primary sources.

• Hands-on experience with Microsoft Office 365 Suite applications, including Excel, Word, and Teams.

• An interest in learning about archival work.

• Applicants with knowledge of international development and international relations may be preferred.

Additional Eligibility Qualifications:

• Applicants must be able to work 10 hours per week Tuesday - Friday 9am - 5 pm in-person in shifts of 4 hours or longer at the Spring Valley Building. The Student Assistant will be expected to maintain a regular schedule set with their supervisor.

• This position requires both legible handwriting and proficiency in using computer applications and web-based databases.

• The Student Assistant will be expected to use Microsoft 365 applications for work-related tasks and communication.

• The Student Assistant may need to bring and use their own laptop computer for work. If a personal laptop is not available, alternative arrangements will be provided.

• The office workspace temperature is regularly set at 63 degrees Fahrenheit.

• It is highly recommended that a cover letter and resumebe submitted as attachments to the online application.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log intoWorkdayand select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, emailtheworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.