Assistant Financial Controller Jobs in Springfield, IL

Description

Job title: Project Coordinator

We are seeking a Project Coordinator who is detail-oriented, hardworking, motivated, and focused on both fieldwork and customer service.

The Project Coordinator will be responsible for managing the daily workflow in multiple areas.  This includes receiving physical and electronic work packages, updating the necessary tracking tools with their status and routing these packages to the proper groups and individuals for execution.  In addition, the Project Coordinator will provide daily logistic coordination and support functions as needed by leadership.

Essential Functions and Responsibilities:

• Track status of field construction projects. 
• Assist in project scheduling. 
• Update tracking and communication tools (Smartsheet, Excel, performance metric charts and tables). 
• Monitor and facilitate programs to collect production in the field using mobile communication platforms. 
• Validate proper work package submission for billing. 
• Assist General Forepersons as necessary to resolve daily operational issues. 
• Monitor and report on adherence to production reporting processes. 
• Validate and submit reports to utility customers. 
• Managing the daily workflow in multiple districts of our operation.
• Receiving and properly routing physical and electronic work packages to field forces, customer representatives and internal controlling points for execution.
• Update project status communication tools (Smartsheet, Excel, performance metric charts and tables).
• Provide daily logistic coordination and support to field force leadership as needed, including consolidation and submission of routine business process items (timesheets, expense reports, etc.).
• Assist field forces with installing, updating and implementing technology (computers, tablets, smartphones).
• The position is 40 hours per week with potential overtime based on operating conditions.

Minimum Qualifications:

• Applicants must be at least 18 years of age.
• Excellent organizational skills – keep track of inbound paperwork from multiple sources and prepare outbound paperwork to send to multiple sources.
• Self-starter with the ability to identify tasks that need to be completed, then prioritize and complete the work.
• Excellent phone skills including professional phone etiquette and ability to communicate information clearly and logically.
• Interpersonal and customer relationship skills – attend weekly meetings as needed and provide business input with a focus on customer service.
• Self-managing – this position spends more than half of the workday operating alone.
• Advance skills with Microsoft Excel.
• Ability to operate, manage and troubleshoot basic technology peripherals (Wi-Fi, printers, Bluetooth, cellular phone settings, etc.).
• General knowledge of Michigan towns and localities is preferred but not required. Ability to understand construction drawings preferred but not required.
• Excellent Google Maps interpretation skills is helpful.
• Experience using SmartSheet is preferred but not required.
• Must be able to write, read and comprehend written and verbal job instructions/information.
• Effective communication skills are essential.
• Must have transportation to and from the show up location.

Education and Experience:

 

Pre-Screen:

License & Certifications:

 

Physical Requirements:

• RARE (less than 10%): Stooping, Kneeling, Squatting, Body Twisting, Crawling, Climbing Poles, Gripping, Climbing Ladders, and Balancing. Lifting over 10 lbs. to 50 lbs.
• OCCASIONAL (up to 33%): Sense of Touch, Manual Dexterity, Seeing Distant, Reaching, Range of Motion, Depth Perception, Lifting, Carrying, Pushing, Pulling, Climbing Stairs, Lifting up to 10 lbs., 
• FREQUENT (up to 66%): Walking, Seeing, Climbing On/Off a Truck, Standing, Sitting, Color Vision.
• CONTINUOUS (up to 100%): Speaking Clearly, Reading, and Hearing - Speech Range.

 

Safety:

Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8- or 10-hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.

Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
An Equal Opportunity Employer.
Please note:

• All job offers are subject to pre-employment drug screening and a background check.
• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.