Assistant Finance Controller Jobs in Rutherford, NJ

Working directly for the Branch Controller, the Assistant Controller will help support the administrative and accounting functions for Hatzel & Buehler. The Assistant Controller will assist in the preparation of payroll, accounts receivable, and other financial activities. This role will help to ensure compliance with corporate standard operating procedures and initiatives.

Key Responsibilities:

Payroll:

• Work with payroll specialist to ensure weekly payroll is processed in a timely manner.
• Respond to jurisdictional and pay scale questions cover numerous IBEW locals.
• Work with Corporate office on benefit questions, issues and resolutions.
• Prepare certified payroll reports.
• Payroll reporting to various state and local jurisdictions as required.
• Complete prevailing wage requests or surveys for local unions, state or federal agencies.
  

Accounts Receivable:

• Create weekly Billing Opportunities Schedule and distribute to Project Managers (PMs).
• Create monthly AIA billing documents and review monthly billing with PMs.
• Verify all invoices are properly invoiced and entered into Spectrum.
• Review with billing assistant collection items and develop a game plan for further follow-up.
• Review retention reports and invoice customers ASAP.
• Run weekly Accounts Receivable (AR) and retention reports and review for issues.

Project Management:

• Work with Branch Manager Controller, PMs, and estimating to ensure the proper setup of new projects in Spectrum.
• Ensure proper budgets are created and all necessary documents (Contracts, Purchase Orders, Change Orders, etc.) have been received from customers.
• Run and review weekly Pending Change Order (PCO) reports and follow up on pending items.
• Run and review weekly project cost reports and address issues with the appropriate parties.
• Prepare project Time & Material (T&M) rates as required by project documents.
• Create quarterly Project Cost Summary (PCS) reports and review current and projected status with Controller and Manager.

Accounts Payable:

• Review and approve monthly subcontractor payments.
• Review and approve manual check requests.
• Review and approve MasterCard expenses.
• Work with Corporate Accounts Payable (AP) to address and resolve any issues.

Quarterly and Annual Duties:

• Conduct quarterly financial results reviews with Branch Manager and Branch Controller and address any questions with corporate team members.
• Compare monthly results to the annual current year budget.
• Work with the Branch Manager and Branch Controller to develop annual budgets.
• Work with Corporate on year-end audit confirmations.

Qualifications:

• Bachelor's Degree in accounting or finance.
• Strong understanding of payroll processing and accounts receivable management.
• Construction experience required.
• 8-10 years in an accounting related field.
• Experience with Spectrum ERP system or similar software.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work Environment:

This job mainly operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Salary:

$110K $115K DOE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Setting:

• Office

Work Location:

• In Person

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLERs employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disability Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.