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Assistant Event Manager Jobs in Hopkins, MN (NOW HIRING)

Minnesota Wild

Event Floor Coordinator

Saint Paul, MN · On-site

$21.15 - $22.12/hr

Support Event Management Administration. * Assist Event Managers with department client gifts. * Including tracking, reminding, and ordering gifts. * Assist in creating & updating monthly department ...

Hightop Hospitality Catering

Event Lead

Minneapolis, MN · On-site

$22 - $28/hr

Our Event Leads are trusted to lead teams, manage client relationships, solve problems on the fly ... Assist with loading and unloading inventory and supplies at the commissary kitchen • Drive ...

Michaels Stores, Inc.

Event Host

Bloomington, MN · On-site

$13 - $15.30/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores

Event Host

Bloomington, MN · On-site

$13 - $15.30/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Acosta

Retail Supervisor-Events

Minneapolis, MN · On-site

$47K/yr

... Assist Event Specialist with event kits, materials and tools as needed. * Monitor and manage expense metrics such as payroll time entries and additional expenses. * Manage execution and overall ...

ABM Industries, Inc.

Utility Supervisor

Saint Paul, MN · On-site

$28/hr

Responsibilities Event setup and teardown * Assist Engineering and Janitorial personnel with event ... Coordinate work with Engineering, Janitorial, Security and Event Management personnel. Light ...

Michaels Stores

Party and Event Host

Maple Grove, MN · On-site

$13 - $15.30/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores, Inc.

Party and Event Host

Maple Grove, MN · On-site

$13 - $15.30/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Grace Church

Project Management Intern

Eden Prairie, MN · On-site

$22/hr

The internship timeframe is August 17 - November 19. * Assist the current Event Manager in managing and implementing Reality Conference-related tasks and duties. * Attend regular Reality Conference ...

Acosta

Retail Supervisor-Events

Minneapolis, MN

... Assist Event Specialist with event kits, materials and tools as needed. * Monitor and manage expense metrics such as payroll time entries and additional expenses. * Manage execution and overall ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What cities near Hopkins, MN are hiring for Assistant Event Manager jobs?

Cities near Hopkins, MN with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you

Event Floor Coordinator

Minnesota Wild

Saint Paul, MN • On-site

$21.15 - $22.12/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Event Floor Coordinator: $21.15 - $22.12 per hour. This position has opportunities for overtime to support business needs.
Position Summary: The Event Floor Coordinator is responsible for supervising a wide range of events planned by the Event Management Team. Such events include, but are not limited to, conventions, trade shows, and graduation ceremonies. The Event Floor Coordinator supports the event management team and serves as the venue liaison between the clients, the renter, and the facility's operational staff. Additionally, this position is responsible for servicing the St. Paul RiverCentre's Exhibitor Services Department. Most of this position's time is spent serving events at the St. Paul RiverCentre and Roy Wilkins Auditorium.
Responsibilities/Essential Functions:
  • Serve as primary client event contact in the absence of Event Manager.
    • Supervise events and event operations to meet client needs.
    • Plan and discuss event details with operations and support staff.
    • Assure readiness of items needed for events in facilities - including signage, room sets, and exhibitor services.
    • Ensure readiness of venue common spaces to ensure a premium experience for all guests.
    • Supervise room set-ups and occasionally move tables, chairs, and various equipment into position.
    • Assist the Event Management team with scheduling and other support work.
  • Assist in promoting effective use of the RiverCentre complex.
    • Manage digital signage throughout the facility, keeping it updated based on current & upcoming event activity.
  • Perform other tasks assigned by the Senior Event Manager, Event Management staff, and Director of Event Management.
  • Manage exhibitor services.
    • Manage the exhibitor ordering process, including pre-event, event day, and post-event activities related to ordering and payment reconciliation.
      • Including proactively monitoring exhibitor orders for any special requests/needs and communicating with the appropriate department or event manager.
    • Serve as the customer service representative for exhibitor inquiries related to ordering venue services (electrical, internet, water, drain, etc.), which will be conducted in person, electronically, and over the phone.
    • Manage the exhibitor services website to ensure usability for exhibitors and staff.
  • Support Event Management Administration.
    • Assist Event Managers with department client gifts.
      • Including tracking, reminding, and ordering gifts.
    • Assist in creating & updating monthly department schedules.
    • Complete annual equipment inventory with the Operations department.
    • Communicating security-related information & completing incident reports.
  • Perform other duties as assigned.

Position Requirements:
Formal Education & Certification:
  • Bachelor's degree or equivalent experience preferred.
  • One year in an event-related position, preferably in a meeting or hotel environment.

Knowledge & Experience:
  • Basics of facility management or event planning.
  • Technical production equipment.
  • Guest service practices of large groups of people.
  • Working in a team environment with a wide variety of personalities and skill sets.
  • Basic computer skills and Microsoft Office experience are preferred.

Personal Attributes:
  • Communicate effectively with a variety of individuals and manage challenging situations under pressure.
  • Perform detailed work, while offering a high level of customer service.
  • Plan, organize, and supervise personnel.
  • Diagnose and remedy a variety of problems.
  • Analyze and coordinate facility capabilities with client needs.
  • Handle a variety of projects at once.
  • Ability to manage the high-paced event industry and tolerate last-minute changes.
  • Demonstrated strong work ethic and willingness to support team members.

Work Conditions:
  • The regular schedule would be second shift, Tuesday through Saturday, approximately 2:00 pm - 10:30 pm. This schedule is event-driven and may vary based on business needs.
  • Physical requirements include sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, lifting, grasping, etc.
  • Ability to lift, carry, and handle items weighing at least 25 pounds.
  • Ability to move, maneuver, push/pull items weighing up to 100 pounds by cart, pallet-jack, or other tools.
  • Benefits offered including Medical, Dental, Vision, Retirement, and a robust PTO policy.

ADA/EEO Statement:
Our company is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or perform the essential functions of the job, please contact the People Team to request an accommodation. We will engage in an interactive process to assess your needs and provide appropriate accommodations to enable you to perform the essential functions of the position unless it would cause an undue hardship.
We are an equal-opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. It is our policy to provide equal employment opportunity for all employees and applicants for employment. We value diversity and inclusion in our workplace and promote a work environment that respects and supports individuals without bias.

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