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Assistant Event Manager Jobs in Fort Atkinson, WI

Brewinc Events

Event Assistant

Madison, WI

$45K - $49K/yr

The Event Assistant supports the planning, coordination, and execution of events from start to ... Help manage guest lists, registration, and check-in processes * Prepare event materials, signage ...

BEST Crowd Management

Event Security

Madison, WI · On-site

$16/hr

Collaborate with event staff and security personnel to maintain a safe and organized environment. * Assist in crowd management, including controlling entry and exit points and ensuring proper flow of ...

BEST Crowd Management

Event Security

Madison, WI · On-site

$16/hr

Collaborate with event staff and security personnel to maintain a safe and organized environment. * Assist in crowd management, including controlling entry and exit points and ensuring proper flow of ...

BEST Crowd Management

Event Security

Madison, WI · On-site

$16/hr

Collaborate with event staff and security personnel to maintain a safe and organized environment. * Assist in crowd management, including controlling entry and exit points and ensuring proper flow of ...

BEST Crowd Management

Event Security

Madison, WI · On-site

$16/hr

Collaborate with event staff and security personnel to maintain a safe and organized environment. * Assist in crowd management, including controlling entry and exit points and ensuring proper flow of ...

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Assistant Event Manager information

What does an assistant event manager do?

An Assistant Event Manager supports the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and festivals. They work closely with the event manager and other team members to handle logistics, communicate with vendors, manage budgets, and ensure events run smoothly. Their responsibilities may include scheduling, overseeing setup and teardown, troubleshooting issues during events, and maintaining records. This role requires strong organizational, communication, and problem-solving skills.

What are some typical challenges assistant event managers face when coordinating events, and how can they be addressed?

Assistant Event Managers often encounter challenges such as managing last-minute changes, balancing multiple vendors, and ensuring clear communication among team members. Staying organized with detailed timelines and checklists helps mitigate unexpected issues. Building strong relationships with vendors and maintaining open communication channels within the team also ensures smoother coordination and problem-solving during high-pressure situations.

What is the difference between Assistant Event Manager vs Event Coordinator?

AspectAssistant Event ManagerEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with vendor coordinationPlans and executes event details, manages on-site activities
Required SkillsOrganizational skills, communication, teamworkCoordination, problem-solving, multitasking
Work EnvironmentOffice-based with site visitsOn-site during events
CertificationsEvent planning certifications helpfulEvent management experience preferred

While both roles support event execution, the Assistant Event Manager typically assists with planning and logistics behind the scenes, whereas the Event Coordinator handles on-site event management. The Assistant Event Manager often works closely with the Event Manager to ensure smooth operations, making it a supportive role with a focus on coordination and preparation.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is commonly required. Excellent communication, problem-solving, and teamwork skills help you adapt to dynamic environments and client needs. These skills and qualities are crucial for delivering seamless, successful events and ensuring client satisfaction.

What cities near Fort Atkinson, WI are hiring for Assistant Event Manager jobs?

Cities near Fort Atkinson, WI with the most Assistant Event Manager job openings:

Assistant Event Manager jobs near you

Assistant Event Designer

Careers - Zilli Hospitality Group - Milwaukee, WI

Waukesha, WI

$22/hr

Full-time

Retirement, PTO

Re-posted 9 days ago

Job description

Assistant Event Designer | Zilli Hospitality Group

Join one of Milwaukee's premier hospitality teams - where every detail matters and every event tells a story. At Zilli Hospitality Group, we bring creativity, precision, and heart to every celebration.

We're looking for an Assistant Event Designer - a highly organized, detail-oriented professional who thrives in the world of hospitality and event production. This role is perfect for someone who loves logistics, collaboration, and seeing an event through from concept to completion.

What You'll Do

You'll be one half of a dynamic event design team - partnering with your Event Designer to execute unforgettable weddings, corporate events, and milestone celebrations. Your key responsibilities include:

  • Detailing contracts - ensuring event details, menus, floor plans, and invoices are accurate and ready for flawless execution.
  • Supporting sales efforts - creating proposals and entering contracts to assist your Event Designer in closing new business.
  • Managing communication - providing accurate, timely information to clients, vendors, and internal departments.
  • Collaborating cross-departmentally - building strong relationships with culinary, operations, and management teams to ensure event success.
  • Conducting venue tours - both in-person and virtual, when needed.
  • Coordinating event logistics - reviewing event analysis reports, reconciling contracts, and supporting client follow-up and feedback.
  • Maintaining organization - scheduling appointments, answering phones, and keeping internal systems and paperwork current.

What We're Looking For

  • 3+ years of experience in hospitality, catering or event coordination required.
  • Strong customer service and communication skills with a passion for client experience.
  • Exceptional attention to detail and accuracy under deadlines.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with teleconferencing tools.
  • Experience with Caterease or event management software is a plus.
  • Dependable, adaptable, and proactive in a fast-paced, team-driven environment.
  • Flexible schedule with some evenings and weekends as needed.
  • Valid driver's license and access to insured transportation.

Why You'll Love Working Here

At Zilli Hospitality Group, we believe in people first - our clients, our guests, and our team. You'll find a supportive, professional environment where collaboration, creativity, and growth are at the heart of what we do.

Benefits Include

  • Starting at $22 per hour, with opportunities for advancement.
  • 401 (k) matching, paid time off, and referral bonuses.
  • Comprehensive training and mentorship, with a path toward becoming an Event Designer.
  • The chance to be part of Milwaukee's most trusted name in hospitality - and a team that truly cares.

If you love hospitality, live for details, and find joy in bringing events to life - we'd love to hear from you!

Visit our Website to Apply!  zillihospitalitygroup.com

All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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