Assistant Data Manager Jobs in Michigan (NOW HIRING)

Job Summary:
Grand Rapids Community College is seeking a Data Tracking Specialist to manage and report on outcomes for the U.S. Department of Labor's SCC technology career pathways grant. The role involves tracking participant data, ensuring data quality, and supporting decision-making through the development of reports and dashboards.
Responsibilities:
• Create, develop, and maintain reporting processes, tools, and workflows to support grant data review, analysis, and U.S. Department of Labor reporting requirements.
• Implement and manage data quality processes to ensure data integrity across multiple systems.
• Act as lead for grant tracking systems and related platforms used to gather participant data, outcomes, follow-up activity, and supporting documentation.
• Independently coordinate and ensure that program outcomes are tracked in accordance with grant requirements, including working with partners to maintain complete, accurate, and timely data.
• Coordinate, organize, maintain, and input data across multiple systems, including databases, spreadsheets, CRMs, and partner-facing tracking tools.
• Collect and consolidate data from multiple sources and systems into structured, report-ready formats.
• Develop and maintain dashboards, reports, and tracking tools that provide clear visibility into program activity and support decision-making, including participant progress, engagement, and outcomes.
• Develop and support systems that track and monitor employer engagement, including outreach activity, communication engagement, and relationship development over time.
• Identify gaps in data visibility or tracking processes and develop practical solutions to improve consistency, completeness, and usability of program data.
• Produce weekly, monthly, and quarterly reports, summaries, and structured outputs that clearly communicate program activity and support decision-making by leadership, partners, and evaluators.
• Coordinate, write, and maintain documentation for data processes, tracking workflows, and system usage to support consistency across staff and partners.
• Monitor and support external grant partners to ensure accurate data entry, adherence to processes, and alignment with reporting expectations.
• Follow up with internal staff and external partners to resolve data discrepancies, complete missing information, and ensure accuracy of records.
• Organize information from multiple systems into clear, usable formats that support decision-making, reporting, and program operations.
• Manage development of various PeopleSoft, Launchpad, or similar system reports, queries, and student groups in order to facilitate student financial reporting support and to curate action-item lists for participant recruitment, outreach, and case management.
• Assist with mailing lists, email set-up, client management systems, web pages, and related communication tools as needed to support grant operations.
• Take ownership of assigned data and reporting responsibilities, ensuring work moves forward, gaps are addressed, and outputs are brought to completion.
• Coordinate school and non-profit visits to the MTEC or to technology program sites.
• Coordinate technology outreach activities at GRCC.
• Support program operations and outreach activities as needed, ensuring related data, tracking, and reporting are captured accurately.
• Maintain clear and consistent work tracking practices, including documenting active work, progress, status updates, and next steps in assigned systems.
• Regular attendance during scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Perform other related duties as assigned.
Qualifications:
Required:
• Formal education, including associate or bachelors in relevant fields, is valued as one pathway into this role.
• Technical – Proficient in Microsoft Office, especially Excel and Word, and able to learn new systems, databases, and reporting tools.
• Data Organization and Accuracy – Ability to maintain accurate, complete, and reliable data across systems and identify, investigate, and resolve discrepancies.
• Systems Thinking – Ability to understand how data flows across systems and organize information into structured, scalable processes.
• Reporting and Output Development – Ability to translate data into usable outputs such as reports, dashboards, summaries, and tracking tools that support decision-making.
• Follow-Through and Ownership – Ability to consistently move work from assignment through completion, including identifying next steps, maintaining progress, and ensuring tasks are finished and usable.
• Problem Solving – Ability to work through incomplete or unclear information and determine practical next steps that move work forward.
• Process Improvement – Ability to identify inefficiencies and improve workflows, tools, and tracking processes.
• Communication – Ability to communicate clearly and professionally with internal staff and external partners regarding data, requirements, progress, and next steps.
• Coordination – Ability to work across teams and partner organizations to maintain alignment on data processes and expectations.
• Time Management – Ability to prioritize responsibilities, manage multiple workstreams, and maintain consistent progress on assigned work.
• Adaptability – Ability to work effectively under pressure, exercise sound judgment, and adjust to interruptions, evolving grant needs, and changing priorities.
• Ability to lift 10 lbs or more and stand for 30-45 minutes at a time.
• Must possess a valid driver's license and transportation to travel to partner sites for gathering data information, coordinating activities and attending meetings.
• Regular attendance during scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Predictive Index Assessment (behavioral & cognitive) REQUIRED: In order to have your application considered, you must complete the assessments.
Preferred:
• Experience in higher education, technology, workforce development, operations, administration, customer support, data tracking, or related environments preferred.
• Demonstrated ability to organize information, maintain accurate records, coordinate multiple responsibilities, and produce structured outputs such as reports, dashboards, trackers, or documentation is preferred.
• Experience working with spreadsheets, databases, CRMs, student information systems, or other multi-system environments preferred.
Company:
Grand Rapids Community College is a school in Grand Rapids. Founded in 1914, the company is headquartered in Grand Rapids, USA, with a team of 1001-5000 employees. The company is currently Late Stage.