Assistant Conservator Jobs in California (NOW HIRING)

Description

The San Francisco Conservatory of Music seeks a highly organized, collaborative, and proactive Part-Time Coordinator to support the Professional Development and Engagement Center (PDEC). This position plays an essential role in supporting student career development initiatives, departmental operations, community engagement programs, events, data tracking, and administrative processes.

The ideal candidate is a positive and adaptable professional who thrives in a dynamic environment, enjoys working with students, faculty, staff, and external partners, and is committed to supporting the mission of preparing musicians for successful and sustainable careers.

Key Responsibilities

Administrative and Operational Support

• Provide day-to-day administrative support for PDEC programs and initiatives.
• Coordinate meetings, schedules, communications, and logistics for departmental activities.
• Maintain organized records, databases, and digital filing systems.
• Assist with project management and tracking of departmental priorities and deadlines.
• Support event planning and execution for workshops, networking events, guest speakers, auditions, and special programs.

Budget and Financial Administration

• Assist with budget tracking, reconciliation, and expense reporting.
• Process invoices, purchase requests, reimbursements, and other financial documentation.
• Maintain accurate records and provide budget-related reports as requested.
• Support departmental financial planning and resource management.

Reporting and Data Management

• Collect, organize, and analyze program data and participation metrics.
• Prepare reports, presentations, and summaries for departmental leadership.
• Track student engagement, program outcomes, and assessment measures.
• Support grant reporting and documentation when applicable.

Communications and Stakeholder Engagement

• Draft and distribute departmental communications to students, faculty, staff, alumni, and external partners.
• Serve as a responsive and professional point of contact for inquiries related to PDEC programming.
• Coordinate outreach efforts and maintain strong working relationships across the Conservatory community.
• Support marketing and promotional efforts for programs and events.

General Departmental Support

• Assist with special projects and new initiatives as assigned.
• Contribute to a positive, collaborative, and student-centered departmental culture.
• Provide flexible support across PDEC functions and help address emerging priorities as needed.
• Work closely with colleagues to ensure smooth execution of departmental goals and activities.
• Attend weekly departmental meetings and summarize meeting minutes.

Requirements

• Bachelor's degree or equivalent professional experience.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience with budget tracking, financial administration, or expense management.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Google Suite, Adobe, Canva, Paylocity, and database systems.
• Strong interpersonal skills and ability to work effectively with diverse constituencies.

Desired Attributes

• Positive, solutions-oriented, and can-do attitude.
• Collaborative team player who enjoys supporting colleagues and contributing to shared goals.
• Professional, responsive, and customer-service focused.
• Adaptable and comfortable navigating changing priorities.
• Strong problem-solving abilities and sound judgment.
• Commitment to equity, inclusion, and student success.
• Passion for music, arts education, career development, and community engagement.

Physical and Work Requirements

• Ability to work occasional evenings or weekends for events and special programs.
• Ability to move event materials and navigate campus facilities as needed.

About the Professional Development and Engagement Center

The Professional Development and Engagement Center (PDEC) supports students in developing the professional skills, experiences, and connections necessary for successful careers in music and the performing arts. Through career development programming, experiential learning opportunities, community engagement initiatives, internships, and industry partnerships, PDEC helps students connect their artistic training with meaningful professional pathways.

Position Details

• Part-Time, Non-Exempt
• Flexible schedule
• Approximately 10 hours per week
• Compensation:  $25.00 to $30.00/hour, DOE

How to Apply

We prefer to receive applications through our website. This position will be posted until filled.

Equal Opportunity Employer

SFCM is a fully committed equal employment opportunity institution and welcomes applications from all qualified persons, including those who consider themselves to be of a race, national origin or ancestry that is not fully represented in musical arts programs in the United States.  Personnel decisions regarding applicants for employment are made without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, physical or mental disability, medical condition (including cancer and genetic characteristics), status as a Vietnam-era veteran or special disabled veteran, age, citizenship, or any other consideration made unlawful by federal, state and local laws.