Assistant Athletic Director External Relation Jobs

SUMMARY OF OPPORTUNITY

The Assistant Athletic Director will work directly with the Athletic Director to provide quality athletic programming opportunities for all of the enrolled students. The Assistant Athletic Director will play a critical role in several aspects of the school’s athletic programming, assisting with each sport that is offered. This position will also serve as the primary contact for the department when the Athletic Director is not available. The Assistant Athletic Director must uphold the highest moral and ethical standards as they will be representing their school and the Indianapolis Public Schools district.

WHAT YOU’LL DO

The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

Core Duties and Responsibilities

• Assisting with scheduling and contract management for sports programs and athletic events.
• Scheduling and confirming team transportation.
• Scheduling of officials for athletic events as needed.
• Attending home and/or away contests as needed.
• Managing home athletic contests in conjunction with the athletic department staff, including announcers, scorekeepers, clock operators, concessions, gate, etc., as needed.
• Assist with the academic development of student athletes, including overseeing and managing study tables, and developing academic reports for the district, etc.
• Developing and maintaining the athletic website and social media profiles.
• Maintaining inventory of athletics equipment and supplies.
• Assisting with facilitating school's athletics meetings.
• Attending meetings with Athletic Director or as proxy as needed.
• Assisting with maintaining eligibility records for student athletes.
• Assisting with maintaining records of physicals for student athletes.
• Developing communications and/or correspondence to internal and external parties.
• Developing media, including photos, videos, flyers, game programs, etc.
• Assisting the Athletic Director in the coordination, supervision and evaluation of all athletic feeder programs.
• Executing any other duties or assignments as directed by the Athletic Director.

On a regular day, as the Assistant Athletic Director, you might:

• Confirm all officials for home contests and buses for road contests that day/week.
• Manage study tables, having conversations with student athletes about their class work and connecting them with the proper tutors and/or resources.
• Submit team rosters into the IHSAA portal and to the district athletic department.
• Cover lunch duty and chat with prospective students about the benefits of participating on a sports team and representing their school.
• Send out congratulatory and gameday posts on social media to recognize your excelling student athletes and promote your upcoming contests.
• Set up before a home game and tear down afterwards.

WHAT YOU’LL BRING: SKILLS AND MINDSETS

As an ideal candidate for this role, you will be able to achieve the following:

• Equity – Ensuring all students are given proper consideration when making decision, factoring in Title IX and other inclusion variables.
• Analytical – Exhibits high-order critical thinking skills. Collects, researches and synthesizes data.
• Customer Service – Exemplifies the district brand for exceptional service delivery. Responds promptly to customer need.
• Oral & Written Communication – Demonstrates communication skills, both verbally and in writing to effectively deliver messaging to internal and external parties.
• Diversity – Shows respect and sensitivity for cultural differences; conveys an interest in other backgrounds and perspectives.
• Ethics – Treats all people with respect. Exemplifies organizational values.
• Adaptability – Adapts to changes in the work environment.
• Dependability – Follows instructions and policies, responds to management direction; takes responsibility for own actions; self-motivated.
• Planning/Organizing – Prioritizes and plans work activities.
• Professionalism – Approaches others in a tactful manner; appearance represents district-level management standards.
• Software – Proficient with athletic productivity software.
• Finance – Experience with fundraising is preferred.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS

• Bachelor’s degree in related field or four years of experience as an athletic administrator.
• Will be required to work towards Athletic Administrator certifications upon hire if not already attained.
• Knowledgeable of IHSAA policies and procedures.

FLSA CLASSIFICATION

Exempt

ELIGIBILITY FOR REMOTE WORK

Not eligible

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee must regularly lift and/or move ten pounds, occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear.

EEOC STATEMENT

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

DISCLAIMER

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.