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Assistant Assistant Jobs in Whitby, ON (NOW HIRING)

Adecco

Administrative Assistant

Toronto, ON · On-site

CA$25 - CA$28/hr

Administrative Assistant job opening in Toronto, ON (onsite, TTC accessible) Our client is looking for a mature, experienced Administrative Assistant to work in their busy, fast paced environment on ...

TCWGlobal

Executive Assistant

Toronto, ON · Hybrid

CA$40 - CA$42/hr

Executive Assistant Location: Toronto, ON - Hybrid ( * Must be local ) Pay Rate: $40-$42/hour CAD Contract: 12 months ( Excellent potential for extension or permanent) Schedule: Full-time 9am-5pm ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Legal Assistant Downtown Toronto Our client a top tier law firm located in the core of downtown Toronto is in need of a hardworking Legal Assistant with Corporate Commercial or Financial Services ...

TCWGlobal

Executive Assistant

Toronto, ON · Hybrid

$40 - $42/hr

Executive Assistant Location: Toronto, ON - Hybrid ( * Must be local ) Pay Rate: $40-$42/hour CAD Contract: 12 months ( Excellent potential for extension or permanent) Schedule: Full-time 9am-5pm ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Legal Assistant Downtown Toronto Our client a top tier law firm located in the core of downtown Toronto is in need of a hardworking Legal Assistant with Corporate Commercial or Financial Services ...

Linds & Associates

Legal Assistant

Vaughan, ON

Legal Administrative Assistant Vaughan, ON Maternity Leave Contract - Starting mid October 2022 - 12 to 18 months in duration Our client, a law firm located in the north end of Toronto is in need of ...

Linds & Associates

Legal Assistant

Vaughan, ON · On-site

Legal Administrative Assistant Vaughan, ON Maternity Leave Contract - Starting mid October 2022 - 12 to 18 months in duration Our client, a law firm located in the north end of Toronto is in need of ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Legal Assistant - Litigation Downtown Toronto Option to work 3 days from home. Outstanding benefits & perks. Our client, a top-tier litigation law firm located in downtown Toronto, is looking for ...

Bayshore HealthCare

Pharmacy Assistant

Markham, ON · On-site

The assistant may also be required to assist with dispensing activities, manage inventory levels and provide warehouse support. DUTIES AND RESPONSIBILITIES Assist the pharmacist in maintaining ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Legal Assistant - Litigation Downtown Toronto Option to work 3 days from home. Outstanding benefits & perks. Our client, a top-tier litigation law firm located in downtown Toronto, is looking for ...

GUS North America

Legal Assistant

Toronto, ON · Hybrid

CA$60K/yr

We are seeking a proactive and detail-oriented Legal Assistant to provide hands-on legal and administrative support to Legal Counsel. This role is integral to the day-to-day functioning of the ...

Robert Half

Executive Assistant

Toronto, ON · On-site

Executive Assistant to the President The Opportunity Our client, a respected mission-driven organization, is seeking a highly organized and proactive Executive Assistant to the President . This ...

Mackenzie Health

Surgical Assistant

Richmond Hill, ON · On-site

Surgical Assist Opportunities - Join our Growing Organization Experience a place where people come first. As a healthcare leader serving a population of more than half a million people, Mackenzie ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Legal Assistant Downtown Toronto Our top tier client, a law firm located in the core of downtown Toronto is adding to its team. They are looking for a Legal Assistant to support a team in its ...

Aecon Group Inc.

Assistant Surveyor

Toronto, ON · On-site

CA$70K - CA$80K/yr

What you will do: Assist in operating survey equipment including robotic total stations, GPS units and digital levels. Assist in maintaining, setting & verifying survey control network throughout the ...

Mackenzie Health

Surgical Assistant

Vaughan, ON · On-site

Surgical Assist Opportunities - Join our Growing Organization Experience a place where people come first. As a healthcare leader serving a population of more than half a million people, Mackenzie ...

Linds & Associates

Litigation Assistant

Toronto, ON · On-site

Litigation Legal Assistant North Toronto Easily accessible by Subway/TTC and Highway 401 Our client, a well established law firm located in the Yonge/Sheppard area is in need of a Legal Assistant to ...

Linds & Associates

Legal Assistant

Toronto, ON · On-site

Legal Assistant Downtown Toronto Our top tier client, a law firm located in the core of downtown Toronto is adding to its team. They are looking for a Legal Assistant to support a team in its ...

Linds & Associates

Litigation Assistant

Toronto, ON

Litigation Legal Assistant North Toronto Easily accessible by Subway/TTC and Highway 401 Our client, a well established law firm located in the Yonge/Sheppard area is in need of a Legal Assistant to ...

Linds & Associates

Legal Assistant

Richmond Hill, ON · On-site

Junior Legal Assistant Richmond Hill Our client, a friendly general law practice, is growing and in need of a junior legal assistant to join its team. This is an exciting opportunity to get your foot ...

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All JobsAssistant Assistant JobsAssistant Assistant Jobs in Whitby, ON

Assistant Assistant information

What is an assistant assistant?

Assistant Assistants are professionals who provide support to executive assistants or administrative assistants, helping them manage tasks such as scheduling meetings, organizing documents, handling correspondence, and performing other clerical duties. Their role is to streamline workflows and ensure that more senior assistants can focus on high-priority responsibilities. Assistant Assistants are often employed in larger organizations that require multiple layers of administrative support. They must be detail-oriented, organized, and skilled at multitasking. This entry-level position is an excellent starting point for those interested in advancing to more senior administrative roles.

What are the key skills and qualifications needed to thrive as an assistant assistant?

To thrive as an Assistant Assistant, you need strong organizational abilities, attention to detail, and basic office skills, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic communication tools is important. Excellent communication, reliability, and a proactive attitude are soft skills that help you stand out in this role. These skills ensure effective support for higher-level staff, smooth day-to-day operations, and efficient workflow in a busy office environment.

What are some of the common challenges faced by an assistant assistant in supporting multiple team members?

As an Assistant Assistant, one of the main challenges is effectively managing competing priorities and requests from various team members. Juggling multiple tasks such as scheduling, document preparation, and communication support requires strong organizational skills and flexibility. It is important to establish clear communication channels and regularly check in with supervisors to ensure expectations are met. Proactively anticipating needs and staying adaptable can help navigate a fast-paced environment and maintain efficient workflow.

What is the difference between Assistant Assistant vs Administrative Assistant?

AspectAssistant AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require certificationsHigh school diploma; some positions prefer certifications in office administration
Work EnvironmentOffice settings, support roles in various industriesOffice environments, administrative support in organizations
Employer & Industry UsageUsed across multiple industries for support rolesCommon in corporate, healthcare, education sectors
Search & Comparison IntentOften compared for entry-level support rolesMore established role, frequently searched for administrative support

The Assistant Assistant and Administrative Assistant roles both provide essential support in office settings. While they share similar credentials and work environments, the Assistant Assistant often serves as a more specialized or junior support role, whereas the Administrative Assistant is a well-established position focused on managing administrative tasks. Understanding these differences helps job seekers find the right fit for their skills and career goals.

What cities near Whitby, ON are hiring for Assistant Assistant jobs?

Cities near Whitby, ON with the most Assistant Assistant job openings:

Assistant Assistant jobs near you
Infographic showing various Assistant Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Adecco

Toronto, ON • On-site

CA$25 - CA$28/hr

Full-time

PTO

This job post has expired today. Applications are no longer accepted.

Job description

Administrative Assistant job opening in Toronto, ON (onsite, TTC accessible)


Our client is looking for a mature, experienced Administrative Assistant to work in their busy, fast paced environment on an urgent basis. The Administrative Assistant will be responsible for providing support to the COO and various others supporting with various tasks from calendaring to back up reception and more. Please note this is an interim temporary opportunity that starts immediately for 6 months with potential to extend or more. Pay rate range of $25-28/hr plus vacation pay, paid weekly.


Some of the responsibilities for the Administrative Assistant job opening in Toronto, ON may include but are not limited to:

  • Organize meeting including the various logistics such as ordering caterings, setting up, tearing down
  • Report and document creation utilizing MS Office programs
  • Database updating and documenting; filling and other related tasks
  • Provide phone support; liaise with internal teams, vendors and clients in a professional presentation
  • Be the back-up for the front-desk receptionist on breaks/lunch
  • Be able to change priorities quickly and take initiative while being a full team player to support and work with other departments/staff
  • Perform other administrative and clerical duties as assigned


To be considered for the Administrative Assistant job opening in Toronto, ON, the selected incumbent will meet the following minimum criteria:

  • At least 3 years of direct Administrative Assistant/Executive Assistant experience; preference to those who have supported Executives in the past
  • Heavy calendaring experience, travel arrangements
  • Excellent communication skills, both verbal and written
  • Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook
  • High level organizational skills and attention to detail
  • Flexible, team player with a can-do attitude; no job too big or small
  • Strong prioritization, takes initiative, ability to meet deadlines and handle multiple demands while being able to adjust to changing priorities
  • Attentive decision making and problem-solving skills


If you are interested in the Administrative Assistant job opening in Toronto, ON and you meet the requirements as outlined above, please submit your resume online today as our client is motivated to bring someone aboard immediately!


Vacancy Status: This posting is for a current, urgent vacancy.


At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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