Asset Management Operations Analyst Jobs in California

TITLE: Asset Management Analyst 

REPORTS TO: Director of Asset Management 

DEPARTMENT: Asset Management 

STATUS:  Regular, full-time (40 hours/week) 

FLSA STATUS: Non-Exempt 

WAGE RANGE:  $37.83 – $41.17/hour 

GRANT FUNDED: No 

UNION POSITION: Yes 

LOCATION: 145 Taylor Street, San Francisco 

SCHEDULE: Hybrid, 3 days on site, 2 days remote 

SUMMARY 

The Asset Management Analyst supports the Asset Management Department, including the Director of Asset Management and the Asset Managers, in overseeing TNDC’s varied and complicated affordable housing portfolio. 

This role primarily helps evaluate property performance; supports budgeting and forecasting; manages funder relationships, and reports to stakeholders. This position assists with audit preparation, data compilation and analysis, new development project hand-off to asset management, and capital planning activities to support the portfolio.  The Analyst contributes to long-term asset strategies that preserve and strengthen our communities. This role handles multiple tasks, many with specific deadlines, across the entire portfolio of TNDC properties and works with all members of the Asset Management Team. This role  handles multiple time-sensitive projects simultaneously.  

The Analyst also contributes to the overall organization and effectiveness of the Asset Management division, including maintaining file organization and naming conventions, supporting administrative processes, and helping ensure efficient day-to-day operations.  This type of work will occupy no more than 25% of the Analyst’s overall role and responsibility. 

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description. 

 
ESSENTIAL DUTIES 

Portfolio Performance and Operations 

• Provide analytical and operational support across the Asset Management department and its affordable housing portfolio, including portfolio and property-specific data requests, compilation, and analysis as needed. 
• Support monitoring of property performance against annual asset management plans, budgets, and long-term asset strategies. Participate in interdepartmental meetings to review portfolio performance and maintain up-to-date notes, data, and variance analysis to help track progress. 
• Help maintain individual asset management plans and support Asset Managers in tracking progress toward strategic goals, including recapitalizations and property repositioning plans, refinancings, and other asset-level transactions. 
• Assist with evaluating and  planning affordability compliance milestones, including properties approaching the end of affordability periods, to support preservation strategies and long-term asset decision-making. 
• Provide support for lender and investor-related compliance and reporting and governmental filings pertaining to the portfolio, manage relationships with asset management reporting points of contact for multiple funders and public agencies. 

Financial Analysis, Reporting, and Strategic Support 

• Collect and centralize monthly and quarterly financial results for the Asset Management Team, including variances to budget, trends, and key operating metrics. Maintain relationships with internal TNDC stakeholders including Accounting/Finance staff and Property Operations staff to ensure portfolio data is accurate and up to date. Limited analysis of data to support Asset Managers may be required. 
• Maintain internal asset management reports, dashboards, and performance summaries. Maintain databases of key portfolio performance indicators and prepare briefings on data and trends to Asset Management staff. 
• Play a direct role in supporting asset-level transactions such as refinancings, limited partner exits, recapitalizations, property re-positionings, and other strategic initiatives. 
• Lead property tax administration and protest processes, including exemption applications, tracking deadlines, and assisting with filings and follow-up. 
• Manage requests to and from funding stakeholders, with the support of Asset Managers, such as reserve withdrawals, rent increases, and periodic reporting. 
• Assist the Asset Management Team in annual responsibilities associated with completion of year-end financial reports and audits; maintain relationships with Accounting Staff and third-party auditors. 

Administrative Support for Cross-Functional Teams 

• Participate in a support role in transactional asset management activities that support new real estate development projects and portfolio recapitalization activities, including management of documents and recording of restrictions and special requirements during the hand-off process from the Housing Development Team to Asset Management.  
• Coordinate with Accounting, Compliance, and Property Management departments to ensure timely and accurate data for reporting and decision-making. 
• Lead and/or support ad hoc projects for the Asset Management and other departments, as needed. 
• Transfer data into annual reports, budgets, and Real Estate Owned (REO) schedules. 
• Maintain workflow trackers. 
• Organize and maintain electronic and hard-copy files for key documents . 
• Other duties as requested. 

REQUIRED SKILLS 

Knowledge and skills: 

• Ability to work collaboratively in a mission-driven, cross-functional environment. 
• Detail-oriented, with strong organizational, time management, and prioritization skills. 
• Demonstrates a strong willingness to learn and grow, and both readily offers support to colleagues and embraces support from others in a collaborative team environment. 
• Excellent written and verbal communication skills. 

TECHNICAL SKILLS

Physical Requirements: 

• Ability to operate office equipment such as personal computers and calculators. 
• Ability to coordinate eyes, hands, and fingers in performing word processing, writing, reading, and similar tasks. 
• Ability to lift 10-15 pounds. 
• Visual acuity is necessary to review documents. 
• Hearing acuity sufficient to use telephone and communicate with staff and stakeholders. 
• Ability to perform sedentary to light physical work involves sitting most of the time.  

Environmental Adaptability: 

• Ability to work in an office environment. 
• Ability to travel to various work sites as needed.  

Mathematical Ability: 

• Ability to add, subtract, multiply, divide, and calculate decimals, ratios, percentages, and fractions. 
• Ability to calculate weights and measures. 

Language and Communication Ability: 

• Ability to comprehend and correctly use informational documents including contracts. 
• Ability to communicate effectively with residents, coworkers and staff at all levels, government officials, both verbally and in writing. 

Minimum Requirements 

• Bachelor's degree and at least 2 (two) years of relevant work experience in multifamily or affordable housing acquisitions or preservation, asset management, finance, operations, underwriting, or a related analytical role. 
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). 
• Knowledge of property management and real estate investment management software and applications a plus, including but not limited to: Yardi, MRI, Boston Post, Integratec. 

Preferred Requirements 

• Strong analytical skills and solid understanding of financial statements (income statement, balance sheet, and cash flow statement) and property-level performance metrics. 
• Prior exposure to working with loan documentation, partnership or joint venture agreements, or real estate transaction processes. 
• Understanding of affordable housing financing and compliance structures (for example, LIHTC, HUD, or other subsidy programs). 
• Ability to collect, organize, and interpret property-specific data sets and performance indicators. 

Tenderloin Neighborhood Development Corporation is an Equal Opportunity Employer.   

In compliance with the San Francisco Fair Chance Ordinance (August 13, 2014), all qualified applicants with criminal histories will be considered for the position.