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Job Description
Job Title
Position Title: Technical Series - Level IV, Office of Athletics
Location: Office of Athletics
Salary Range: $36.76 - $40.57 (Hourly)
Reports to: Executive Director
Bargaining Unit: DAEOE
Benefits Eligible: Yes
Telecommuting Eligibility: Site based. Not eligible for telecommuting.
In accordance with the Agreement between DAEOE and the Board of Education of the School District of the City of Detroit, Article X, Vacant Positions, the following vacancy is announced.
Position Summary:
The Technical Series - Level IV, Office of Athletics - With a high degree of diplomacy and professionalism, will provide professional level administrative and operational support for the Office of Athletics will:

• Assist principal/athletic coordinators of high schools, DPSCD Office of Cash Management and DPSCD Office of Internal Audit with a variety of athletic compliance matters;
• Maintain financial files and documents that support fiscal accountability, and athletic compliance;
• Collect, track and maintain appropriate accounting and financial documentation to ensure effective accounting and audit operations;
• Support fiscal accountability and management for all financial receipts and expenditure management

Minimum Qualifications:

• Candidate must possess a bachelor's degree preferred in related field (Business, Accounting).
• Additional knowledge (in the area of business administration, accounting, information systems) or a related field; or technical training in applications (e.g., GoFan ticketless system, Arbiter Pay, PeopleSoft, EPES accounting software or other Accounting software Systems, School Dude) is preferred.
• Proof of education must be attached at the time of application. Applications without required documents attached will be considered incomplete.
• Must have five (5) years of increasingly responsible work experience in an office environment proving administrative or assistant support; proven experience working for executive level staff required-including all aspects of accounting systems;
• Must demonstrate the ability to use the following computer software programs; Microsoft Office (Word, Excel, Access and PowerPoint); Office 365, Outlook, School Dude and district's PeopleSoft; District Intranet and Internet;
• Ability to work independently with little direction is required.
• Excellent verbal, written, and interpersonal communication skills;
• Excellent customer service and problem-solving skills;
• Experience gathering data and preparing accurate and timely records, reports, notices, memos and correspondence.
• Ability to work effectively, proven organizational skills and ability to perform multi-tasks and prioritize work in a fast-paced environment in order to meet tight deadlines.
• Excellent proofreading, editing and research skills to assure accuracy and thoroughness of work assignments; must be detail orientated.
• Must have a minimum of three (3) years full-time work experience in a computerized payroll and/or check-processing environment with exceptional skills using a computerized checking account payment/expenditures system (some knowledge of EPES software system preferred).
• Knowledge of audit bookkeeping related to checking account, preparing/generating related spreadsheets receipts and disbursements, reports and monthly bank reconciliations.
• Knowledge of working with school and/or athletic budgets.
• Must be currently trained on the Positive Pay Financial system.
• Experience with various athletics departmental forms (AC-24, deposit slips, receipts, ticket sale reports, etc.) from athletic contests/events a plus.

Essential Functions:

Provide executive administrative support to the Executive Director including preparing and/or proofreading correspondence, initiate the processing and tracking of purchasing requisitions, and reconciliation of expense accounts/budgeted line items.

Compile and analyze data; draft, review and edit reports, presentations and proposals.

Assist with athletic conferences and workshops.

Screen, prioritize, resolve and manage incoming communications, including phone calls, emails and other written correspondence.

Assist with the planning, preparation and scheduling of meetings and other events.

Participate in special projects as assigned.

Review work to ensure accuracy, completeness, and adherence to quality standards, policies, and procedures.

Provide technical assistance and administrative support to the Executive Director, Program Supervisor K-8, Program Associate 9-12, athletic coordinators, coaches, and vendors.

Perform various automated financial accounting assignments.

Serve as department liaison regarding accounts payable issues, and special Athletic office expenditures.

Review accounts payable data to assure proper posting; assist in identifying and resolving problems pertaining to processing or payment.

Prepare and review cash/check receipts, accounts payable and payment data to ensure accuracy of cost associated with various school athletic programs.

Must complete in an accurate and timely manner essential office reports such as payments, check requests, cash/check receipts, etc.

Monitor, track and maintain a variety of Athletic expenditures; maintain financial, budgetary systems, and payroll for accounting purposes.

Work cooperatively with auditors on a number of audit processes that involve payables

Compile financial data regarding Athletic activities and special events, monitor cost and assist with contractors regarding requisitions and payments.

Respond to information request from manager/supervisors regarding requisitions, purchase orders and special Athletic related.

Enter payroll for the Athletic Department.

Data entry of all facility use request in School Dude for all K8 sports, and HS championship events only.

Maintain confidentiality in the data entry and processing of all Fall, Winter, and Spring K8 and HS coaches into the DPSCD dissemination log for clearance in accordance with all applicable laws and regulations concerning the access to and dissemination of the information.

Work collaboratively with divisional/department managers to provide necessary information and support.

Maintain and enter all Fall, Winter, and Spring K8 and HS coaches into Peoplesoft for payment through accounts payable, ensure timeliness and accuracy; prepare requisitions and purchase orders and processes incoming bills.

Enter and process all NON-DPSCD game day staff

Perform other duties as assigned.

Security Clearance:
Internal Applicants
If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.
External Applicants
In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.
Method of Application:
Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.
Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.
Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.
DPSCD does not discriminate on the basis of race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.