Art Operations Jobs in Renton, WA (NOW HIRING)

The Payroll Manager and Administrator is responsible for the accurate and timely administration of payroll, compensation, benefits-related reporting, and payroll accounting processes. This role oversees biweekly payroll processing, payroll reconciliations, payroll-related tax reporting, and retirement plan reporting, while ensuring compliance with federal, state, and local regulations. 

The Payroll Manager partners closely with People & Culture, Finance, managers, and external vendors to maintain payroll accuracy, data integrity, and strong internal controls within our HRIS/Payroll system, Paylocity. This position also supports audits, reporting, and payroll-related financial analysis, and serves as a key operational resource for payroll systems, reporting, and process improvement initiatives. 

• Administer and process payroll accurately for 350 plus employees, in accordance with internal policies and regulatory requirements, and on schedule for all employees
• Manage and own the payroll process, being the knowledge expert on all employee and payroll policies and procedures
• Knowledge expert of Paylocity and other payroll systems
• Review and validate payroll data including earnings, deductions, taxes, accruals, and direct deposits
• Audit payroll transactions prior to processing to ensure accuracy and compliance
• Support regular and off-cycle payroll processing
• Ensure payroll changes are entered accurately and effective dated appropriately
• Maintain payroll records and supporting documentation
• Coordinate payroll processing timelines and communicate deadlines to stakeholders
• Review payroll to ensure that payroll is accurate, and submitted in accordance with deadlines
• Prepare reports to reconcile payroll on a biweekly basis
• Calculate wages, bonus and deductions and ensure that they are taxed appropriately
• Work closely with People & Culture to ensure that all employee changes are entered accurately, and the payroll system is accurate in calculating information
• Knowledge expert of position and roles, reviewing Employee Forms for accuracy in employee information, department coding, grant coding, and employee status

• Review employee payroll changes for accuracy, including:
  • Compensation changes
  • Promotions and transfers
  • Status changes (FT/PT, exempt/non-exempt)
  • One-time payments and stipends
  • Deduction updates 
  • Retroactive adjustments
• Validate approvals and supporting documentation prior to processing changes
• Partner with HR and Finance to ensure changes align with organizational policies and approved workflows

• Support timekeeping administration within Paylocity
• Review and troubleshoot timecard discrepancies, missed punches, and payroll exceptions
• Monitor timecard approvals and follow up with managers as needed
• Ensure compliance with wage and hour requirements, including overtime and meal/rest break requirements

• Coordinate payroll impacts related to leaves of absence, including paid and unpaid leave
• Process benefit deductions accurately and timely
• Support benefits and payroll reconciliation activities
• Coordinate final pay processing and PTO payouts for employee separations
• Reconcile monthly benefits invoices and statements  
• Prepare and provide reports for pension and 403(b) plan administration  
• Support annual audits for the defined benefit pension plan and 403(b) retirement plan  
• Along with Controller, serve as key administrator  for the 403(b) audit process  
• Prepare required Paylocity reports and census data for retirement plan administration  
• Reconcile retirement plan reports and resolve discrepancies 

• Maintain compliance with federal, state, and local payroll laws and regulations
• On an annual basis, prepare employee FTE report and coordinate with People & Culture in review and analysis
• Review and prepare compensation budget reporting to review analysis to budget
• Prepare compensation reporting on headcount growth
• Support payroll audits and provide documentation as requested
• Prepare and review payroll-related reports and reconciliations
• Support year-end payroll activities including W-2 processing
• Maintain confidentiality of payroll and employee information
• Coordinate with the Revenue Accountant to:  
  • Provide grant-related compensation information  
  • Maintain tracking for grant-funded and endowment-funded positions  
• In partnership with HR, prepare monthly compensation analytics and reporting  
• Calculate and reconcile quarterly City of Seattle Payroll Tax obligations  
• Review quarterly Form 941 filings prepared by Paylocity and reconcile discrepancies  
• Review annual W-2 reporting and reconcile discrepancies  
• Partner with the Controller to analyze monthly and year-to-date variances between compensation budget and actuals 

• Respond to employee payroll inquiries in a timely and professional manner
• Provide guidance to managers and employees regarding payroll processes and deadlines
• Support employees understanding of pay statements, deductions, and payroll timing

• Maintain payroll data integrity within Paylocity
• Identify opportunities to improve payroll workflows, controls, and efficiencies
• Support payroll-related testing and system updates
• Assist with implementation and optimization of payroll and HRIS processes