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We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for church administration in Woodlawn, Ohio. This contract opportunity has the potential to become permanent and is ideal for someone who can manage financial and clerical tasks with accuracy while maintaining strong communication with staff, members, and guests. The role includes a mix of administrative support, record maintenance, purchasing, travel coordination, and assistance with communications and special projects.
Responsibilities:
• Enter weekly donation and deposit information accurately and keep financial records current.
• Process invoices and ministry-related purchase requests to ensure approved expenses are paid on time.
• Order office, technology, and educational materials while tracking inventory and replenishment needs.
• Maintain membership and contribution records, including updates to contact details and status changes.
• Provide day-to-day administrative support by answering inquiries, coordinating calendars, and assisting church leadership with office needs.
• Arrange travel logistics such as airfare and lodging for staff, members, and visiting guests.
• Prepare contribution summaries, tax-related forms, and custom reports to support financial administration.
• Assist with mail handling, mailing list updates, certificates, bulletins, programs, and other materials for church activities and events.
• Update digital communication channels, including social media, the church database, and website content as needed.
• Contribute to ministry projects, event support, and other duties assigned by the Business Manager.• Previous experience in an administrative assistant or office support role.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage calendars, respond to inquiries, and handle multiple administrative priorities effectively.
• Experience supporting purchasing, invoice processing, recordkeeping, or other clerical financial tasks.
• Proficiency with Apple computers, including iMac, MacBook Pro, and MacBook Air.
• Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Publisher or similar publishing software.
• Familiarity with social media content updates and general website or database maintenance.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.