Ap Vendor Master File Specialist Jobs (NOW HIRING)

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A Brief Summary of This Position:

Reporting to the Senior Manager Accounts Payable, this position is responsible for the accurate setup, maintenance, governance, and ongoing administration of vendor records across applicable enterprise resource planning (ERP) systems. This role serves as the primary point of contact for vendor onboarding and vendor master data changes, partnering closely with Accounts Payable, internal requestors, vendors, and IT to ensure complete documentation, data integrity, regulatory compliance, timely processing, and strong internal controls.

The Accounts Payable Specialist - Vendor Maintenance supports operational efficiency and audit readiness while safeguarding sensitive vendor information. The position requires strong knowledge of Accounts Payable processes beyond vendor setup and maintenance, including vendor documentation, compliance requirements, ERP controls, fraud prevention practices, and cross-functional issue resolution.

Essential Functions:

• This individual contributor position reports to the Senior Manager Accounts Payable and has no direct or indirect reports.
• Review vendor setup and change requests to ensure all required documentation is accurate, complete, and compliant with internal policies.
• Create, update, and maintain vendor master records and supporting documentation in accordance with established procedures.
• Partner with vendors, Accounts Payable, internal requestors, IT, and cross-functional teams to resolve issues related to vendor onboarding, maintenance, and data accuracy.
• Serve as the primary contact for vendor-related inquiries, including questions regarding setup status, required documentation, banking changes, and address updates.
• Verify vendor banking information and address changes using approved validation procedures to reduce fraud and maintain data integrity.
• Monitor for duplicate vendor records, perform data scrubbing activities, and support ongoing vendor master file accuracy.
• Manage and support compliance activities related to OFAC screening, TIN matching, B Notices, and other vendor tax documentation requirements.
• Assist with the preparation and filing support for year-end tax forms, including 1099s and 1042s, as applicable.
• Maintain vendor request forms, process documentation, shared mailboxes, and workflow tools to support an efficient and controlled intake process.
• Prepare and maintain reporting on vendor setups and changes to support audit requirements, process oversight, and backup coverage tracking.
• Ensure system access and process controls are followed, including segregation of duties and restrictions that prevent unauthorized users from entering or modifying sensitive vendor data.
• Perform additional duties and special projects as assigned by management.

Other Important Details about the Role:

• Maintain a high level of accuracy, confidentiality, and professionalism when handling vendor master data and sensitive banking or tax information.
• Partner with Accounts Payable leadership to support strong vendor master data governance, audit readiness, and process consistency.
• Promote a controlled and efficient vendor maintenance process that supports fraud prevention, compliance, and operational effectiveness.
• Proactively identify opportunities to improve vendor onboarding, documentation, reporting, and workflow processes.

Required Qualifications for Every Candidate (Education, Experience, Knowledge, Skills and Abilities):

• High School diploma with relevant Accounts Payable, vendor maintenance, finance, accounting, or related business experience.
• Experience with vendor setup, vendor maintenance, vendor onboarding, or vendor master data administration.
• Strong understanding of vendor documentation standards, internal controls, and segregation of duties requirements.
• Knowledge of ERP systems and vendor master data management practices.
• Familiarity with compliance processes such as OFAC screening, TIN matching, B Notices, and year-end tax reporting support.
• Strong attention to detail and commitment to accuracy when working with vendor, banking, tax, and system data.
• Ability to manage sensitive information with discretion and maintain confidentiality.
• Effective written and verbal communication skills with the ability to work collaboratively across departments and with external vendors.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize tasks, manage deadlines, and support process improvement initiatives in a fast-paced environment.

Highly Qualified Candidates Will Also Possess These Qualifications:

• Associate's or bachelor's degree in accounting, finance, business, or a related field.
• Previous experience in a senior vendor maintenance, vendor master data, Accounts Payable, or finance operations role.
• Advanced knowledge of ERP systems such as QAD, IFS, Sage, or similar platforms.
• Experience supporting vendor tax documentation, 1099/1042 preparation, OFAC screening, TIN matching, or related compliance activities.
• Experience with reporting, workflow tools, process documentation, audit support, and process improvement initiatives.

Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family's overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:

• Healthcare (medical, prescription drugs, dental and vision)

• 401k retirement plan with company match

• Paid time off

• Employer paid life insurance

• Employer paid short-term and long-term disability including maternity leave

• Work Life Support

• Tuition Reimbursement up to $5,250 per year

• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.