We are seeking a dependable Administrative Assistant / Front Office Coordinator in the Magnolia, Texas area.
We’re looking for someone who enjoys working in a professional office environment, provides exceptional customer service, and can confidently manage multiple administrative responsibilities while keeping the office running smoothly. Starting pay range is $18-20 an hour. If you’re organized, friendly, detail-oriented, and thrive in a fast-paced environment, we’d love to hear from you!
Key Responsibilities:
- Answer and direct incoming phone calls
- Greet customers, vendors, and visitors professionally
- Receive deliveries and distribute incoming mail
- Scan and electronically file documents
- Maintain organized filing systems
- Prepare Accounts Payable invoices for Project Managers to code
- Assist with Accounts Receivable invoice posting and distribution
- Manage lien waivers and project documentation
- Review employee TSheets for time and location accuracy
- Assist with general office administration and special projects
- Support daily office operations as needed
Requirements:
- Previous receptionist, administrative assistant, office coordinator, or customer service experience preferred
- Strong Microsoft Office skills (Word, Excel, Outlook)
- Excellent communication and interpersonal skills
- Professional phone etiquette
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize work
- High School Diploma or GED
- Positive, dependable, and professional attitude
What We Offer:
- Monday–Friday daytime schedule
- Professional office environment
- Great team culture
- Potential for long-term employment
- Excellent opportunity to gain experience with a growing company