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Admissions Associate Jobs in Topeka, KS (NOW HIRING)

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Intake Client Associate

Topeka, KS · On-site

$21 - $24/hr

Actively engage with clients to ensure a timely admission process for start of services. * Support the onboarding, training, and continuous development of Intake Client Associates. Provide mentorship ...

Ardent Health

Patient Services Rep

Topeka, KS · On-site

$16.50 - $21/hr

... pleasant admitting process to assure that patient and family needs are met in a timely manner ... CHAA (Certified Healthcare Access Associate). * Prior experience in hospital or physician clinic ...

Sweetwater Care

Director of Nursing, RN

Topeka, KS · On-site

$110K - $140K/yr

Participates in all admissions decisions and may visit prospective residents before admissions ... Associate or Bachelor Degree from an accredited nursing school required. * Five years in long-term ...

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How much do admissions associate jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for admissions associate in Topeka, KS is $21.72, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $23.08 per hour, depending on experience, location, and employer.

What does an admissions associate do?

An Admissions Associate is responsible for assisting prospective students or applicants through the admissions process at educational institutions or organizations. Their duties typically include answering inquiries, processing applications, coordinating campus visits or interviews, and maintaining applicant records. They serve as a key point of contact, providing information about programs, admissions requirements, and deadlines. Admissions Associates often collaborate with other departments to ensure a smooth and welcoming admissions experience.

What are the key skills and qualifications needed to thrive as an admissions associate, and why are they important?

To thrive as an Admissions Associate, you need strong organizational skills, attention to detail, and a background in customer service or education, often supported by a bachelor’s degree. Familiarity with admissions management systems, CRM software, and data entry tools is typically required. Excellent interpersonal communication, problem-solving abilities, and a customer-focused attitude help candidates stand out. These skills ensure efficient processing of applications, positive applicant experiences, and accurate record-keeping in a fast-paced admissions environment.

How do admissions associates typically collaborate with other departments during the admissions process?

Admissions Associates frequently work closely with academic advisors, financial aid officers, and marketing teams to ensure a smooth admissions experience for prospective students. This collaboration often involves coordinating campus tours, sharing applicant information, and assisting with recruitment events. By maintaining open communication with these departments, Admissions Associates help address applicant questions efficiently and provide accurate information about institutional offerings. This teamwork is crucial for creating a welcoming and informative environment for applicants.

What is the difference between Admissions Associate vs Admissions Coordinator?

CriteriaAdmissions AssociateAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate degree
Work EnvironmentEducational institutions, colleges, universities, or private schoolsEducational institutions, colleges, universities, or private schools
Employer & Industry UsageCommonly used in admissions departments to handle applicant inquiries and processingOften used interchangeably with Admissions Associate, focusing on applicant processing and communication

Both roles typically require similar credentials and work in educational settings. The main difference lies in the job scope: Admissions Associates often focus on initial applicant contact and data entry, while Admissions Coordinators may handle more complex tasks like scheduling interviews and managing application workflows. However, the titles are frequently used interchangeably depending on the institution.

Is admissions associate a stressful job?

An admissions associate role can be stressful due to deadlines, high volume of applicants, and the need for strong communication skills. The job often requires multitasking, attention to detail, and working in a fast-paced environment, which can contribute to stress levels.

Is it hard to get an admissions associate job?

Getting an admissions associate position can vary depending on the employer and location, but generally requires good communication skills, attention to detail, and customer service experience. Some roles may prefer or require a relevant degree or certification, and competition can be moderate to high depending on the institution. Familiarity with student management systems and a professional demeanor are also beneficial.

What are the most commonly searched types of Admissions jobs in Topeka, KS?

The most popular types of Admissions jobs in Topeka, KS are:

Admissions Associate jobs near you
Infographic showing various Admissions Associate job openings in Topeka, KS as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,237 per year, or $21.7 per hour.

Administrative Associate, Occupancy Management

University of Kansas

Lawrence, KS

$16.50 - $20.50/hr

Full-time

Posted 21 days ago

University Of Kansas rating

8.3

Company rating: 8.3 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

126th of 620 rated colleges and universities

Job description

65%      Occupancy Management
  • Responsible for the management of space and assignment functions for Housing & Residence Life (HRL) in the housing software database to maximize building use and resident satisfaction according to housing policies.
  • Manages and oversees the occupancy processes for all opening and closing periods, including breaks, summer terms, early arrivals, and late stays.
  • Assists with management of the enrollment verification process.
  • Maintains and updates accurate data and records for all new and returning residents, including varying processes that run concurrently with different protocols.
  • Maintains regular contact with appropriate staff to coordinate room readiness and maximize occupancy, including both before move-in and during the semester terms. Completes processes as directed to ensure accurate billing data.
  • Provides answers to questions about HRL including specific communities, programs, deadlines, features, options, and costs.
  • Compiles and enters data into a variety of formats and queries data systems to generate reports.
  • Reconciles data to ensure accurate billing and record keeping. This includes potential personal follow-up with residents who need to cancel contracts to ensure accurate system data at the beginning of each term.

25%      Customer and Administrative Support
  • Receives phone calls, emails, and in-person visitors, and respond or forward to the appropriate staff member or unit promptly and professionally.
  • Understands and follows all relevant compliance rules and regulations (FERPA, PCI, NCAA, Clery, etc.) and maintain privacy with respect to student information.
  • Provides information to inquiries and resolves issues/questions personally, when possible; may refer issues relating to policy or more complex situations to senior staff or other campus offices as appropriate. 
  • Provides administrative support to summer camps/conferences, guest, and transition housing.
  • Coordinates the reservations and use of conference rooms and public spaces within the housing communities.
  • Works collaboratively with HRL Operations to notify students about seasonal and emergency maintenance and custodial plans/needs.  
  • Reviews and evaluates day-to-day operations in order to make recommendations for improvements and/or changes.
  • Coordinates activities with senior HRL and other university staff which will directly help recruit and retain students to HRL (group tours, open house, Admissions events, regular tours, etc.)
  • Completes special projects or additional related duties as assigned.

10%      Service Desk Operations
  • Serves as back-up to support multiple front desk operations and serves as resource person for the desk operations, staff, and residents.
  • Completes payroll and time entry for a bi-weekly payroll, as needed.
  • Oversees key management including audits of key inventory and the lock-out process.
  • Ensures that all administrative processes are completed during student move-in and move-out periods, including updates to the housing management system. 
  • Responds to inquiries, questions and concerns from students and parents and triages them to others when necessary. Resolve complaints related to the functions of the front desk.
,The Administrative Associate for Occupancy Management works as a collaborative team member on the Housing Services group in Housing & Residence Life. This position shares job duties with 2-4 other full-time staff members in order to coordinate occupancy management (housing assignments) for all on-campus housing communities. Job duties of the Administrative Associate include overseeing the day-to-day management and customer service as it relates to room changes and assignments for both prospective and current students, as well as summer conference services. The Administrative Associate is a primary contact point for incoming emails, calls, and visitors related to housing assignments and room types available in housing areas. This position is instrumental in providing a welcoming, customer focused environment for residential students, parents, and guests to Housing & Residence Life through their efficient management and oversight of information and tasks.
Housing & Residence Life at the University of Kansas is home to over 5000 students on the Lawrence campus in residence halls, apartments, and cooperative houses known as scholarship halls. Our office is strongly committed to promoting and supporting students during their time living on-campus.
 

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