Administrative Operations Associate Jobs in Clinton, MD

Title: Development Operations Associate

Reports to: Director of GIFFORDS Regional Development Program

Direct reports: none

Hours: full-time, non-exempt (eligible for overtime)

Location: Washington, DC

For more than three decades, we've been on the front lines of the movement to create a safer America. Our organization was forged in the aftermath of two horrific tragedies that redefined the fight for gun safety. In 1993, a mass shooting at a San Francisco law firm led to the creation of the Law Center to Prevent Gun Violence, the nation's early, preeminent force for researching and defending gun safety laws. In 2016, the Law Center joined forces with Americans for Responsible Solutions, the political organization founded by former Congresswoman Gabrielle Giffords, to form a legal, federal, political, and state-based powerhouse. Our work depends on building wide, sometimes unlikely coalitions – working with everyone from frontline violence interrupters to moderate Republicans and gun owners.

Today, GIFFORDS addresses a crisis of epidemic proportions. With nearly 47,000 Americans dying from gun violence every year, this is a uniquely American problem that costs our economy an estimated $557 billion annually. But we know this cycle of violence is preventable. We fight for evidence-based solutions, including universal background checks, Extreme Risk Protection Orders, and community violence intervention programs. We implement solutions that save lives – and it's working.

Built on a foundation of legal expertise and bold leadership, GIFFORDS stands as a courageous force for change. For more information, visit www.GIFFORDS.org.

GIFFORDS is seeking a Development Operations Associate to join our team. The Development Operations Associate is responsible for supporting the growth of GIFFORDS grassroots fundraising program, institutional philanthropy, and general administrative operations across GIFFORDS  PAC, c4, and c3 entities. The role involves managing financial tracking, data analysis, and regular reporting, while also overseeing donor communications, compliance coordination, and foundation prospect research. Working closely with senior leadership and the development team, the Development Operations Associate helps drive fundraising strategies, maintain CRM and pipeline records, and support collaborative organizational priorities.
This is a full-time hybrid remote/in-person position based in our Washington, DC office. This position requires occasional staffing of evening or weekend events, as well as occasional travel.
Applications are accepted on a rolling basis until the position is filled. Due to the high volume of applicants, no phone calls or emails, please.

Duties + Responsibilities

• Manage program revenue projections, financial tracking, and the Grassroots Finance Tracker to monitor performance and maintain accurate forecasting throughout the year.
• Produce weekly, monthly, and quarterly fundraising reports to monitor performance, inform strategy, and identify growth opportunities.
• Partner with senior leadership to evaluate campaign performance and identify opportunities to strengthen fundraising strategies and outcomes.
• Maintain and regularly update the institutional fundraising pipeline and CRM records, ensuring accurate tracking of cultivation, solicitation, and stewardship activities.
• Conduct ongoing prospect research and pipeline development to identify new foundation, corporate, and individual philanthropic partners aligned with GIFFORDS’ mission and funding priorities.
• Track and monitor prospect movement and pipeline progress, helping ensure consistent advancement of cultivation strategies and proposal development.
• Support the Director in strengthening the institutional and corporate fundraising program and preparing the internal pipeline summaries for leadership. 
• Manage and produce a variety of donor communications, including acknowledgement letters, general inquiries and high-dollar thank you letters and coordinate emails via ActionKit and FreeWill.
• Collaborate with colleagues across the Development team and other departments to help develop compelling donor-facing materials, cases for support, and weekly revenue reports. 
• Other duties as assigned

Required knowledge, skills + experience

• One to two years of part-time or full-time fundraising-related work experience
• Demonstrated problem-solving skills, exceptional attention to detail, self-reliant, and results oriented
• Ability to maintain a high level of confidentiality and discretion
• Strong technical skills, including Microsoft Office, with specific knowledge and experience with Microsoft Excel 
• The ability to learn new databases or donation platforms
• Flexible and able to manage multiple projects in a fast-paced environment while maintaining attention to detail
• Proven ability to work well independently
• Excellent interpersonal and communication skills
• Support GIFFORDS internal inclusion, diversity, equity, and anti-racism (IDEA) work

Valued non-essential knowledge, skills, + experience

• Non-profit or political fundraising experience
• Previous experience with database systems such as NGP or EveryAction and donation platforms

Salary + benefits
The salary range for this position is $55,880 - $59,450 annually, with the exact salary depending on experience. Competitive benefits include employer-funded health, dental, and vision insurance; health, transit, and parking flexible spending accounts; 401k plan with 4% employer match; reimbursement for cell phone and monthly wifi stipend; 25 days of paid time off (PTO) annually plus paid week closure at the end of the calendar year; and 10 paid federal holidays.
Applying + the interview process
Submit your resume and a brief cover letter (400 words maximum) that outlines three specific ways that you would be a good fit for this position. Our interview process for this position consists of a phone interview, two Zoom interviews, reference checks, and a background check.

GIFFORDS is proud to be an equal opportunity employer committed to creating an environment that celebrates diversity, equity and inclusion. People of color, trans individuals, gender non-conforming individuals, women, people with differing abilities, and veterans are strongly encouraged to apply.

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