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Administrative Assistant Trainee Jobs in Saskatchewan

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Administrative Assistant Trainee information

See Saskatchewan salary details

$24.5K

$28K

$31K

How much do administrative assistant trainee jobs pay per year?

As of Aug 26, 2026, the average yearly pay for administrative assistant trainee in Saskatchewan is $28,035.00, according to ZipRecruiter salary data. Most workers in this role earn between $27,000.00 and $29,500.00 per year, depending on experience, location, and employer.

What is an administrative assistant trainee?

Administrative Assistant Trainees are entry-level professionals who are learning the skills needed to provide administrative and clerical support in an office environment. They typically assist with tasks such as filing, data entry, scheduling appointments, managing correspondence, and supporting staff with various projects. During their training period, they gain hands-on experience with office software, organizational procedures, and communication protocols. The trainee role prepares individuals for more advanced administrative positions within an organization.

What does an administrative assistant trainee do?

As an Administrative Assistant Trainee, you can expect to handle a variety of foundational tasks such as scheduling meetings, answering phones, managing digital files, and preparing basic documents. You'll likely support multiple team members and departments, giving you exposure to different functions within the organization. This role provides hands-on experience with office software, customer service, and internal communication tools, all while working under the guidance of experienced administrative professionals. It’s an excellent opportunity to develop essential office skills and learn the workflow of a professional environment.

What skills and qualifications are needed to thrive as an administrative assistant trainee?

To thrive as an Administrative Assistant Trainee, you need strong organizational skills, attention to detail, and basic proficiency in office software, typically supported by a high school diploma or equivalent. Familiarity with Microsoft Office Suite, email platforms, and basic office equipment is usually required. Excellent communication, time management, and a willingness to learn are important soft skills for this role. These skills and qualities are essential for efficiently supporting office operations and contributing to a productive work environment.

What is the difference between Administrative Assistant Trainee vs Administrative Assistant?

AspectAdministrative Assistant TraineeAdministrative Assistant
CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentTraining period, supervised, entry-levelFull-time, regular office setting, more independent
Employer UsageUsed for entry-level training positionsEstablished role with defined responsibilities
Search/Comparison IntentUnderstanding training vs full roleJob responsibilities and career progression

The main difference between an Administrative Assistant Trainee and an Administrative Assistant is that the trainee is in a learning phase, often supervised and gaining skills, while the Administrative Assistant is a fully qualified role with established responsibilities. The trainee position prepares individuals for the full administrative assistant role, which involves more independence and experience.

How to be an administrative assistant trainee with no experience?

To become an administrative assistant trainee with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Entry-level positions often require a high school diploma or equivalent, and gaining relevant skills through online courses or volunteering can improve your chances of being hired as a trainee.

How to become an administrative assistant trainee with no experience?

To become an administrative assistant trainee with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Entry-level positions often require a high school diploma or equivalent, and gaining relevant skills through online courses or volunteering can improve your chances of securing a trainee role.

What job categories do people searching Administrative Assistant Trainee jobs in Saskatchewan look for?

The top searched job categories for Administrative Assistant Trainee jobs in Saskatchewan are:

Administrative Assistant Trainee jobs near you
Infographic showing various Administrative Assistant Trainee job openings in Saskatchewan as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 29% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $28,035 per year, or $13.5 per hour.

Clerical Assistant, Postgraduate Medical Education

University of Saskatchewan

Saskatoon, SK • On-site

Full-time

Posted 8 days ago

Job description

Primary Purpose: To provide administrative support to the Coordinator, Admissions & Resident Administration in the Postgraduate Medical Education Office in the College of Medicine, and to independently handle the day-to-day admissions and resident administration requirements of the Postgraduate Medical Education Office.
Nature of Work: Reporting to the Manager, Postgraduate Medical Education (PGME) this position is responsible for providing high level support to the admissions and resident administration portfolio within the PGME office. Working closely with the Coordinator, Admissions & Resident Administration is essential in planning and organizing workflow and ensuring that critical deadlines are met throughout the year. The position requires the ability to work under pressure in a high-volume environment. The work includes a broad range of duties and processes that involve multiple conflicting priorities, peak periods, numerous fixed deadlines, interruptions, and situations that require an ability to work independently, as well as part of a team. The position exercises discretionary decision making and makes decisions according to established policies and defined best practices. Tasks involve highly sensitive and confidential matters.

The position establishes and maintains professional working relationships with a diverse group including PGME staff, medical residents, program directors, program administrators, College of Medicine faculty and staff, the University community, and external stakeholders including the Saskatchewan Ministry of Health and provincial and federal medical regulatory organizations.
Typical Duties:

  • Administration of the appointment and onboarding process for all new trainees including residents matched through the Canadian Residency Matching System Service (CaRMS); transfer residents; sponsored residents; clinical fellows; and non-resident trainees
  • Track Safety Orientation/Workplace Hazardous Materials Information System (WHMIS) Course for new residents
  • Process promotions and completions for on-cycle and off-cycle residents, clinical fellows and non-resident trainees, including preparation and distribution of Completion Certificates
  • Process resident and clinical fellow resignations
  • Process Credits of Training
  • Process Waivers of Training
  • Process Confirmation of Completion of Training (CCT) forms
  • Process resident name changes and address changes
  • Maintain the PGME Access Database and Resident Master List for all residents
  • Create and distribute the House Staff List quarterly
  • Complete the Resident Doctors of Saskatchewan (RDoS) Paygrade spreadsheet
  • Collect, compile, and report information for the Canadian Post-MD Education Registry (CAPER) Report for the Association of Faculties of Medicine in Canada (AFMC)
  • Maintain statistics for Medical Council of Canada (MCC) exam results
  • Register residents in the Post Graduate Clinical (PGCL) 600 Course for all terms (Winter, Spring, Summer, Fall)
  • Prepare Resident Retention Rate Reports for Saskatchewan Ministry of Health and PGME Annual ReportProvide administrative support to the Coordinator, Admissions & Resident Administration by coordinating allocation meetings and assisting with CaRMS match processes and intake activities for transfers, clinical fellows, sponsored trainees, and non-resident trainees
  • Monitor the postgrad.med@usask.ca and the medicine.pgmetransfers@usask.ca inboxes
  • Other duties as assigned


Education: Completion of Grade 12 and a recognized one-year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.
Experience: Three to five years of related experience, preferably in a university or academic healthcare setting. Demonstrated proficient working knowledge of the University of Saskatchewan Banner Student and AboutUs electronic systems, Recruit, One45, Access database, Microsoft office (Word and Excel) is an asset. Demonstrated proficiency in interpreting and applying administrative policies, guidelines and processes, internal and external communication skills, and time management.
Skills:

  • Demonstrate professional maturity, judgement, and decisiveness
  • Demonstrate strong organizational and time management skills
  • Demonstrate ability to be self-directed and take initiative
  • Relationship building attributes, ability to work independently, as well as collaboratively
  • Effective interpersonal and communication skills, both written and verbal
  • Proven ability to manage high volume workloads and multiple projects with competing demands and deadlines
  • Ability to maintain meticulous attention to detail and ensure accuracy
  • Proven ability to handle interactions with tact, diplomacy and intercultural sensitivity, and maintain confidentiality
  • Ability to recognize and implement changes in policies/procedures and best practices which result in improved delivery of administration
  • Proven ability to manage projects and prioritize workload
  • Demonstrate ability to interact and communicate in a professional manner with medical residents, program staff, university and health region personnel, and the general public
  • Knowledge of the University of Saskatchewan policies and procedures are an asset
  • Strong computer skills including typing and proficiency with Microsoft Office software (Word, Excel, PowerPoint, Outlook, and Access) is essential

Apply