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Administrative Assistant Trainee Jobs in Florida

Aston Carter

Maintenance Administrative Assistant

Mulberry, FL

$15.50 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintenance Administrative Assistant We are seeking a detail-oriented and highly organized ... Print, compile, and distribute training books and current materials to trainees and operators to ...

Aston Carter

Maintenance Administrative Assistant

Mulberry, FL · On-site

$15.50 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintenance Administrative Assistant We are seeking a detail-oriented and highly organized ... Print, compile, and distribute training books and current materials to trainees and operators to ...

Cintas

Management Trainee

Pembroke Pines, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Jacksonville, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Jacksonville, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Orlando, FL

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Tampa, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Tampa, FL

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Fort Lauderdale, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Orlando, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Pinellas Park, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Jacksonville, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Fort Lauderdale, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Pinellas Park, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Tampa, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

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All JobsAdministrative JobsAdministrative Assistant Trainee JobsAdministrative Assistant Trainee Jobs in Florida

Administrative Assistant Trainee information

What is the difference between Administrative Assistant Trainee vs Administrative Assistant?

AspectAdministrative Assistant TraineeAdministrative Assistant
CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentTraining period, supervised, entry-levelFull-time, regular office setting, more independent
Employer UsageUsed for entry-level training positionsEstablished role with defined responsibilities
Search/Comparison IntentUnderstanding training vs full roleJob responsibilities and career progression

The main difference between an Administrative Assistant Trainee and an Administrative Assistant is that the trainee is in a learning phase, often supervised and gaining skills, while the Administrative Assistant is a fully qualified role with established responsibilities. The trainee position prepares individuals for the full administrative assistant role, which involves more independence and experience.

What skills and qualifications are needed to thrive as an administrative assistant trainee?

To thrive as an Administrative Assistant Trainee, you need strong organizational skills, attention to detail, and basic proficiency in office software, typically supported by a high school diploma or equivalent. Familiarity with Microsoft Office Suite, email platforms, and basic office equipment is usually required. Excellent communication, time management, and a willingness to learn are important soft skills for this role. These skills and qualities are essential for efficiently supporting office operations and contributing to a productive work environment.

What is an administrative assistant trainee?

Administrative Assistant Trainees are entry-level professionals who are learning the skills needed to provide administrative and clerical support in an office environment. They typically assist with tasks such as filing, data entry, scheduling appointments, managing correspondence, and supporting staff with various projects. During their training period, they gain hands-on experience with office software, organizational procedures, and communication protocols. The trainee role prepares individuals for more advanced administrative positions within an organization.

What does an administrative assistant trainee do?

As an Administrative Assistant Trainee, you can expect to handle a variety of foundational tasks such as scheduling meetings, answering phones, managing digital files, and preparing basic documents. You'll likely support multiple team members and departments, giving you exposure to different functions within the organization. This role provides hands-on experience with office software, customer service, and internal communication tools, all while working under the guidance of experienced administrative professionals. It’s an excellent opportunity to develop essential office skills and learn the workflow of a professional environment.
What are popular job titles related to Administrative Assistant Trainee jobs in Florida? For Administrative Assistant Trainee jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant Trainee jobs in Florida look for? The top searched job categories for Administrative Assistant Trainee jobs in Florida are:
What cities in Florida are hiring for Administrative Assistant Trainee jobs? Cities in Florida with the most Administrative Assistant Trainee job openings:
Administrative Assistant Trainee jobs near you
Infographic showing various Administrative Assistant Trainee job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant I

University of Florida

Gainesville, FL • On-site

$19 - $22/hr

Full-time

Re-posted 20 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

383rd of 618 rated colleges and universities

Job description

Administrative Assistant I
Job no: 540877
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Health Care Administration/Support
Department:29130100 - MD-RADIOLOGY-ADMINISTRATION
Classification Title:
Administrative Assistant I
Classification Minimum Requirements
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Job Description:
The Administrative Assistant I provides essential administrative, clerical, academic, and fiscal support to the department and assigned faculty. This position plays an important role in supporting efficient day-to-day operations and advancing the department's clinical, academic, research, and educational activities.
The ideal candidate is highly organized, detail-oriented, and service-focused, with the ability to manage multiple priorities and communicate effectively with faculty, staff, trainees, visitors, vendors, and external partners.
Administrative Support
  • Provides comprehensive administrative support to the department and assigned faculty.
  • Receives, screens, sorts, and distributes incoming mail and correspondence.
  • Answers departmental telephone lines, responds to routine inquiries, and directs calls appropriately.
  • Maintains office supply inventories and coordinates the purchase of supplies, furniture, and equipment.
  • Coordinates conference room schedules, meetings, seminars, and special events, including preparing meeting materials, agendas, and room arrangements.
  • Prepares, edits, and distributes correspondence, reports, presentations, and other professional documents on behalf of faculty and departmental leadership.
  • Manages calendars, schedules appointments, and coordinates divisional meetings, including preparing and distributing agendas and meeting minutes.
  • Serves as a primary point of contact for faculty, staff, trainees, visitors, vendors, and external organizations, providing excellent customer service and facilitating effective communication.
  • Provides backup support to the Chair's Executive Assistant, including assisting with the preparation and tracking of documentation, deadlines, and other time-sensitive activities to ensure continuity of operations.

Faculty, Academic, and Research Support
  • Provides administrative support for faculty scholarly, academic, research, and educational activities.
  • Assists with manuscript preparation, formatting, editing, and proofreading.
  • Organizes references, tables, figures, appendices, and supporting materials for publication.
  • Ensures documents comply with applicable journal submission requirements.
  • Serves as a liaison with journals, publishers, departmental offices, and external organizations regarding manuscript submissions, revisions, and publication activities.
  • Assists faculty with educational materials, presentations, and other academic projects that support the department's teaching and research missions.

Fiscal Support
  • Supports the daily operations of the department's fiscal office while ensuring compliance with university and departmental financial policies and procedures.
  • Coordinates the timely processing of purchase orders, payments, grant expenditures, travel transactions, expense reimbursements, and income deposits through the HRIS and other university systems for both the University of Florida and the Florida Clinical Practice Association (FCPA).
  • Processes checks, invoices, journal entries, requisitions, vouchers, and procurement transactions for departmental PCard holders.
  • Reviews financial documentation for completeness and accuracy and maintains organized fiscal records.
  • Serves as a liaison among vendors, faculty, staff, and central administrative offices to support efficient and timely financial operations.

Travel Coordination and Institutional Reporting
  • Coordinates travel through UFGO for faculty, staff, students, and guests attending meetings, seminars, presentations, and conferences.
  • Arranges transportation, lodging, conference registration, and other travel accommodations.
  • Processes travel authorizations and encumbrances in PeopleSoft.
  • Prepares and submits post-travel expense reports in accordance with university policies.
  • Compiles and submits data for annual surveys and institutional reporting requirements, including reports for MGMA, AAARAD, University Tax Services, UWO, Auxiliary Service Centers, Unrelated Business Income Tax, and Incidental Trust Funds.

Additional Responsibilities
Performs other related administrative, clerical, and operational duties and assists with special projects as assigned by the supervisor or departmental leadership.
Expected Salary:
$19.00 - $22.00, commensurate with experience.
Required Qualifications:
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred
  • Experience supporting faculty, physicians, or executive leadership in a fast-paced, complex organization.
  • Working knowledge of University of Florida administrative and financial systems, including PeopleSoft, UFGO, myUFL, or similar enterprise resource planning (ERP) systems.
  • Experience processing travel authorizations, expense reimbursements, procurement transactions, and purchasing in accordance with university or government policies.
  • Demonstrated experience coordinating meetings, conferences, seminars, and special events.
  • Experience preparing professional correspondence, reports, presentations, meeting agendas, and meeting minutes.
  • Familiarity with manuscript preparation, journal submission processes, or supporting academic and research activities.
  • Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, and Adobe Acrobat, with the ability to create and edit complex documents and spreadsheets.
  • Demonstrated ability to manage multiple priorities, exercise sound judgment, maintain confidentiality, and work independently while meeting competing deadlines.
  • Strong organizational skills with exceptional attention to detail and a commitment to providing outstanding customer service.

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume. Please list three (3) professional references.
This position is eligible for veterans' preference. If you are claiming veterans' preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF's Veterans' Preference Page for more details.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health AssessmentNo
Advertised: 11 Aug 2026 Eastern Daylight Time
Applications close: 25 Aug 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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