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Administration Assistant Jobs in West Springfield, MA

Insight Global

Administration Assistant

Tolland, CT · On-site

$22 - $28/hr

Required Skills & Experience * Minimum 1 year of administrative, office, receptionist, scheduling, or customer service experience. * Strong phone presence with the ability to communicate politely,

Somers Public Schools

Assistant Principal

Somers, CT · On-site

Position Type: ADMINISTRATION/Assistant Principal Date Posted: 7/7/2026 Location: Somers High School Date Available: ASAP Assistant Principal - Somers High School 205 days/school year To start ASAP

Northwest Community Bank

OPERATIONS ASST

Winsted, CT · On-site

Operations Assistant Operations | Banking Reports to: VP, Operations Officer Summary of the Role The Operations Assistant supports the daily operational functions of the Bank by processing

New

Northwest Community Bank

OPERATIONS ASST

Winsted, CT · On-site

Operations Assistant Operations | Banking Reports to: VP, Operations Officer Summary of the Role The Operations Assistant supports the daily operational functions of the Bank by processing

New

JMT Staffing Solutions

Be Seen First

Bilingual Commercial Property Manager

Springfield, MA · On-site

$25 - $30/hr

JMT Staffing Solutions is partnering with a growing commercial real estate organization in the Springfield area to identify an experienced Commercial Property Manager. This is an excellent

New

Elms

MBA Director

Chicopee, MA

PRIMARY RESPONSIBILITIES Provide strategic and operational expertise and oversight of the MBA Program. Develop and implement a strategic plan for the MBA Program that is in alignment with the

Elms

MBA Director

Chicopee, MA · On-site

PRIMARY RESPONSIBILITIES Provide strategic and operational expertise and oversight of the MBA Program. Develop and implement a strategic plan for the MBA Program that is in alignment with the

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in West Springfield, MA

Administration Assistant information

See West Springfield, MA salary details

$11

$20

$31

How much do administration assistant jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for administration assistant in West Springfield, MA is $20.97, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.22 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in West Springfield, MA? The most popular types of Administration jobs in West Springfield, MA are:
What cities near West Springfield, MA are hiring for Administration Assistant jobs? Cities near West Springfield, MA with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in West Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $43,614 per year, or $21 per hour.

Administration Assistant

Insight Global

Tolland, CT • On-site

$22 - $28/hr

Contractor

Medical, Dental, Vision, Retirement

Posted 5 days ago

Job description

Required Skills & Experience


•Minimum 1 year of administrative, office, receptionist, scheduling, or customer service experience.

•Strong phone presence with the ability to communicate politely, professionally, and confidently with customers and internal teams.

•Strong organizational skills and ability to manage multiple priorities in a fast-paced, service-based environment.

•Dependable, reliable, and able to work fully onsite Monday through Friday.

•Basic Microsoft Office skills, especially Excel for data entry, simple calculations, and working within pre-built templates.

•Comfortable learning and using CRM, scheduling, or customer management systems.

•Ability to fit into a small, lean, hands-on office environment and reduce administrative burden quickly.


Nice to Have Skills & Experience


•Prior experience in landscaping, construction, home services, specialty trades, contracting, plumbing, electrical, or another blue-collar/service-based business.

•Experience supporting scheduling, field teams, estimates, customer calls, or operational coordination.

•QuickBooks Online experience.

•CRM experience such as Salesforce, HubSpot, Jobber, ServiceTitan, LMN, or similar customer/scheduling platforms.

•Exposure to invoicing, AP/AR, or basic bookkeeping support.

•Ability to assist with limited time-and-materials estimating for maintenance or lawn care services, where applicable.


Job Description


Insight Global's client is seeking a reliable and organized Seasonal Office Administrator to support daily office operations, customer communication, scheduling, invoicing, and administrative coordination for a fast-moving business. This person will serve as a central point of contact for inbound customer calls, lead intake, calendar coordination, AP/AR support, and general office workflow. The ideal candidate is dependable, professional on the phone, comfortable working onsite in a small office environment, and able to quickly adapt to a service-based business that supports both office leadership and field operations.


Please note this is a seasonal role. The client operates from mid-to-late March through November and typically closes during the winter season from November through March.


Day-to-Day Responsibilities

•Answer incoming calls professionally, assist with customer intake, and direct inbound/outbound leads to the appropriate next step.

•Schedule appointments, manage calendars, and coordinate meetings for customers, leadership, estimators, and field operations.

•Support general office administration, including data entry, document organization, customer records, and day-to-day office workflow.

•Assist with accounts payable/accounts receivable support, invoicing, and basic financial administrative tasks.

•Provide scheduling and administrative support to leadership, including personal scheduling assistance as needed.

•Coordinate with estimators and field teams to help ensure customer requests, appointments, and operational needs are communicated clearly.

•Use Microsoft Office, especially Excel, for basic data entry, copy/paste functions, sums, subtotals, and maintaining pre-built spreadsheets.

•Utilize CRM or scheduling systems to track customer details, appointment notes, and follow-up activity.

•Support customer/client meeting coordination and help maintain an organized, responsive office environment.
3 MONTH CONTRACT - MARCH TO NOVEMBER IS WHEN THEY OPERATE
1-2 years exp $22-23

2-3 years exp $23-25

3-5 years $26-28