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Administration Assistant Jobs in Seattle, WA (NOW HIRING)

Collabera

Benefits Administrator

Seattle, WA

Perform all duties related to COBRA and HIPAA administration * Assist in the preparation and review of all Employee Benefit communications Assignment: Start ASAP - Contract to hire (6 month contract ...

Diverse Lynx

Executive Administration

Bellevue, WA · On-site

Executive Administration to Vice Presidents Location Client Bellevue office Address 2700, 156th Ave ... Compose and prepare letters relating to routine correspondence. • Schedule meetings assist in the ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Seattle, WA

Administration Assistant information

See Seattle, WA salary details

$13

$23

$35

How much do administration assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for administration assistant in Seattle, WA is $23.95, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $26.54 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Seattle, WA? The most popular types of Administration jobs in Seattle, WA are:
What cities near Seattle, WA are hiring for Administration Assistant jobs? Cities near Seattle, WA with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,809 per year, or $23.9 per hour.

Administration Assistant

Legacy Real Estate Holding Group

Bellevue, WA • On-site

$55K - $60K/yr

Full-time

Medical, Dental, Vision

Re-posted 10 days ago

Job description

Reporting directly to the Owner and General Manager of the company, the Assistant position supports the Management of the company by performing administrative tasks, maintaining an effective and well-organized office and mainly assisting the Owner’s personal and family matters. The Assistant will be expected to help create a sense of order and good humor in a fast-paced work environment that requires good judgment, quick learning, strong attention to detail, and the ability to prioritize.

Excellent bilingual verbal and written communication skills are a must.

The successful candidate will be those who identify with these traits and aptitudes:

  • Driven by caring for others and helping them succeed
  • Take initiative, but also ask questions when you hit a roadblock
  • A great communicator who believes in continuous updates and reports
  • Trustworthy and can be counted on to safeguard confidentiality, discretion is key
  • Balanced and not easily overwhelmed with competing demands
  • Resourceful and a quick learner
  • Adept at coordinating multiple efforts simultaneously
  • Delight in anticipating needs
  • Coachable – welcome and able to receive feedback with ease
  • Always looking for ways to make improvements
  • Great at time management

Responsibilities:

  • Perform basic office administrative duties such as greeting and welcoming guests, receiving and distributing mails, answering calls and taking messages, scanning, copying, and filing documents and keeping the office environment clean and functioning.
  • Perform basic property management repair/maintenance duties for owner’s family properties such as researching vendors, making appointments, supervise the vendor visits, and complete payments.
  • Perform basic bookkeeping, bill management and financial reporting for the owner’s properties
  • Perform basic personal assistance duties such researching and managing household projects and maintenance (coordinating vendors), maintain and follow household manual, calendar and filing system, schedule and monitor Owner and family’s business and personal travels, schedule and plan for family and school activities, run errands assigned by Owner
  • Ensure the Owner is prepared, informed, and on time for appointments, including making all necessary reservations and/or travel arrangements.
  • Basic bookkeeping/tracking for Owner and family’s personal account and expenses that are assigned, making sure utilities, insurances and other regular invoices and bills are paid, records are filed, and safeguard any of sensitive or private financial and personal information.
  • Schedule Owner’s personal appointments and company meetings, take comprehensive meeting minutes, schedule the meeting space and any technology needs, assist in creation of meeting materials, and make all office food and beverage arrangements.
  • Perform verbal and written translation for the Owner as needed.
  • Support other non-English speaking managers in day-to-day tasks assigned by the Owner

Qualifications:

  • Bachelor's Degree required
  • 3+ years of working experience required
  • Extreme discretion and confidentiality required
  • Bilingual (English & Mandarin): read, write, type, and speak fluently
  • Washington State Driver’s License and a good working vehicle
  • Good understanding of Mac OS, Dropbox, Adobe, and Microsoft Office, Google Suite and basic technology; tech savvy and able to pick up new technology
  • Highly organized and efficient, ability to multitask and achieve high-quality results under tight deadlines and changing work priorities
  • Able to work independently and take initiative, be self-directed and self-motivated
  • Easy to reach and responsive during normal business hours, have occasional after-hour/weekend availability upon notice
  • Ability to maintain confidentiality and discretion.
  • Previous working experience in property management/ accounting preferred

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance

Language:

  • Mandarin (Required)
  • English

License/Certification:

  • Driver's License (Required)