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Admin Operations Manager Jobs in California (NOW HIRING)

Treeline

Admin Operations Associate

San Francisco, CA · On-site +1

$55K - $70K/yr

About the role A Treeline business unit focused on managed IT services is looking for an Admin Operations Associate to serve as the operational backbone connecting customer orders, distributor ...

Treeline

Admin Operations Associate

San Francisco, CA · On-site +1

$55K - $70K/yr

About the role A Treeline business unit focused on managed IT services is looking for an Admin Operations Associate to serve as the operational backbone connecting customer orders, distributor ...

BrightView

Operations Manager

San Fernando, CA · On-site

$70K - $90K/yr

Partner with internal branch departments (Office Admin, Operations, Sales, Account Management) and external vendors/clients to support smooth operations and communicate/execute operational excellence ...

BrightView Landscapes

Operations Manager

San Fernando, CA · On-site

$70K - $90K/yr

Partner with internal branch departments (Office Admin, Operations, Sales, Account Management) and external vendors/clients to support smooth operations and communicate/execute operational excellence ...

BrightView

Operations Manager Tree Care

Fontana, CA · On-site

$70K - $90K/yr

Partner with internal branch departments (Office Admin, Operations, Sales, Account Management) and external vendors/clients to support smooth operations and communicate/execute operational excellence ...

BrightView

Tree Care Operations Manager

San Diego, CA · On-site

$68K - $90K/yr

Partner with internal branch departments (Office Admin, Operations, Sales, Account Management) and external vendors/clients to support smooth operations and communicate/execute operational excellence ...

Elanden Advisors

CA · On-site

Law Firm Operations Manager/ Legal Administrator Location: Temecula, CA Position: Full-Time Position Summary A family and employment law firm is seeking an Operations Manager to oversee the firm ...

Islamic League of America

Operations Manager

Fremont, CA · On-site

$60 - $80/hr

Admin Support - Provides direct support to leadership and ensures daily operations run smoothly ... Programs - Manages research, execution and planning of school programs * Schedules/Calendars ...

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All JobsAdmin Operations JobsAdmin Operations Manager JobsAdmin Operations Manager Jobs in California

Admin Operations Manager information

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$23

$36

How much do admin operations manager jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for admin operations manager in California is $23.02, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an admin operations manager?

To thrive as an Admin Operations Manager, you need a strong background in business administration, organizational management, and process optimization, often supported by a relevant degree or equivalent experience. Familiarity with office management software, enterprise resource planning (ERP) systems, and project management tools is typically required. Exceptional problem-solving, leadership, and interpersonal communication skills help set top candidates apart. These abilities are crucial for ensuring efficient office operations, optimizing resources, and fostering a productive work environment.

What are some common challenges faced by an admin operations manager when coordinating between different departments?

Admin Operations Managers often juggle the needs and priorities of multiple departments, which can create challenges in communication and workflow alignment. Balancing conflicting deadlines, ensuring consistent policy implementation, and managing resource allocation are typical hurdles. Effective relationship-building, clear communication channels, and strong organizational skills are essential to successfully navigate these challenges and support smooth operations across the organization.

What is the difference between Admin Operations Manager vs Office Manager?

AspectAdmin Operations ManagerOffice Manager
ResponsibilitiesOversees administrative processes, streamlines operations, manages teams, and implements policiesManages daily office functions, handles administrative tasks, and supports staff
Required CredentialsBachelor's degree in Business, Administration, or related field; experience in operationsBachelor's degree or equivalent; administrative experience
Work EnvironmentCorporate offices, multiple departments, strategic planningOffice setting, direct staff supervision, administrative support
Industry UsageCommon in large organizations, corporations, and multi-department companiesCommon in small to medium-sized businesses, nonprofits, and educational institutions

The Admin Operations Manager focuses on optimizing administrative processes and managing teams across departments, often in larger organizations. In contrast, the Office Manager handles daily office operations and staff support, typically in smaller settings. Both roles require administrative skills and relevant credentials but differ in scope and strategic involvement.

Is an Admin Operations Manager a high paying job?

Admin Operations Managers typically earn a competitive salary that varies based on experience, industry, and location. In general, it is considered a mid- to high-level management role with compensation reflecting responsibilities such as overseeing administrative functions, managing teams, and optimizing operational efficiency.

What does an admin operations manager do?

An admin operations manager oversees administrative functions and operational processes within an organization. They coordinate office activities, manage staff, implement policies, and often use tools like spreadsheets and management software to ensure efficiency and compliance.

What cities in California are hiring for Admin Operations Manager jobs?

Cities in California with the most Admin Operations Manager job openings:

Admin Operations Manager jobs near you
Infographic showing various Admin Operations Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $47,892 per year, or $23 per hour.

Admin Operations Coordinator

Sunnyvale, CA • On-site

Institute of Foundation Models
See more jobs at Institute of Foundation Modelsexternal

$40 - $50/hr

Full-time

Re-posted 6 days ago

Job description

About the Institute of Foundation Models
We are a dedicated research lab for building, understanding, using, and risk-managing foundation models. Our mandate is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy.
As part of our team, you'll have the opportunity to work on the core of cutting-edge foundation model training, alongside world-class researchers, data scientists, and engineers, tackling the most fundamental and impactful challenges in AI development. You will participate in the development of groundbreaking AI solutions that have the potential to reshape entire industries. Strategic and innovative problem-solving skills will be instrumental in establishing MBZUAI as a global hub for high-performance computing in deep learning, driving impactful discoveries that inspire the next generation of AI pioneers.
The Role
We are seeking an Admin Operations Coordinator to manage front desk operations and provide administrative and recruiting support to our Operations and Talent Acquisition teams. This role is evenly split: 50% of your time will be dedicated to front desk management and greeting guests, candidates, and employees at our Sunnyvale office. The remaining 50% will focus on candidate travel management, recruiting coordination, general administrative tasks, and collaborating with our Workplace Operations Coordinator on day-to-day office needs. The ideal candidate is customer-service-driven, highly organized, and thrives in a fast-paced environment where attention to detail and a welcoming demeanor are essential.
Key Responsibilities
1. Front Desk & Guest Experience (50%)
  • Reception & Host: Serve as the primary onsite point of contact, managing the front desk during core business hours to greet employees, job candidates, visitors, and vendors.

  • Visitor Access & Security: Manage visitor check-in procedures, issue guest passes, coordinate with internal hosts, and ensure compliance with building security guidelines.

  • Front-of-House Maintenance: Keep the reception area, lobby, and primary candidate/guest spaces immaculate, organized, and welcoming.

  • Deliveries & Mail: Receive, log, and distribute all incoming mail, packages, and deliveries; assist with outgoing shipments.

2. Candidate Travel, Recruiting & Admin Operations Support (50%)
  • Candidate Travel Coordination: Book and coordinate candidate travel arrangements (flights, hotels, rental cars/ground transportation, and expense/reimbursement guidance) for onsite interview loops.

  • Recruiting Logistics: Schedule candidate interviews, manage complex interviewing calendars, coordinate candidate communications, and host onsite interview loops.

  • Candidate & Guest Onsite Experience: Coordinate candidate arrival logistics, escort candidates to interview rooms, and ensure an exceptional, high-touch interview experience.

  • Office & Vendor Operations: Partner with the Workplace Operations Coordinator to order office supplies, coordinate catering/lunches, prep meeting spaces, and assist with vendor service visits.

  • Process Improvement: Identify opportunities to continuously improve travel booking workflows, recruiting coordination, and front office operational efficiency.

  • Cross-Functional Support:Provide administrative and operational support across Operations, Human Resources, Recruiting, Finance, IT, and WorkplaceServices as businessneeds arise.Assistwith special projects and perform other duties as reasonably assigned.

Requirements
  • Experience: 2-4 years of experience in front desk reception, office administration, recruiting coordination, or customer service.

  • Calendar & Travel Coordination: Demonstrated experience coordinating complex interview calendars and managing corporate travel bookings for candidates or team members.

  • Customer Service Mindset: Outstanding interpersonal and communication skills with a polished, welcoming, and professional demeanor.

  • Software Skills: Proficiency with Microsoft Office / Microsoft 365.

  • ATS Experience: Hands-on experience with an applicant tracking system (Lever, Greenhouse, Ashby, or similar) preferred.

  • Multi-tasking: Ability to balance front-desk duties with administrative and travel logistics in a fast-paced environment.

  • Education: Bachelor's degree preferred.

$40 - $50 an hour
Salary Range

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